Procurement of a digital inspection system for functional areas

The City Environment Division of Helsinki (KYMP) has invited suppliers to tender for a digital and geospatial system. The purpose of the system is to enable efficient management and utilization of safety inspections for functional equipment. The procurement unit needs to acquire a digital, geospatial-based unified operating method, as well as tools for conducting inspections. The Act on the Safety of Consumer Services (185/2025) requires that services must be safe for users. The responsibility for the safety of goods and services lies with the operator or other service provider, such as the city or municipality. According to the law, service providers must ensure that the use of the service does not pose a danger to the user or persons nearby. The safety of functional areas is ensured by conducting regular inspections of equipment and structures at various levels appropriate to their use, in accordance with the requirements of Finnish Standards Association (SFS) safety standards developed based on EU directives, and by identifying the risks to users arising from identified safety deficiencies and defects. Based on the findings from the inspections, safety deficiencies can be identified, their criticality assessed, and the necessary corrective actions planned. The system to be procured is a digital system and application used for conducting safety inspections related to equipment, furniture, and structures in playgrounds, skate parks, local sports facilities, and yards in public areas and in connection with service properties, which KYMP will use for all safety inspections in the future. The user groups of the system will include functional area inspectors and foremen working in operational field work at the Producer, consultant inspectors, and on the Client's side, maintenance purchasers, technical property managers, construction managers, and asset management. The procurement is for a ready-made solution (SaaS service) to be acquired, including software licenses, support and maintenance services, supplementary expert services (including knowledge of standards content), implementation, and potential further development services. The service includes implementation phase training, operating environment configurations, and transfer of registry data to the inspection system, e.g., via an open interface, for the functional areas and their equipment to be inspected. The purpose of the tender is to modernize the conducting of safety inspections of functional areas in public areas under the responsibility of Helsinki's City Environment Division, to improve the documentation and utilization of inspection data in operations. The goal is to implement an inspection system with a mobile user interface and filtering and reporting capabilities. After the system is implemented, all inspections will be carried out using one system, inspection results will be obtained in geospatial format, and data from the public area register on the areas and their equipment, furnishings, structures, and furniture to be inspected will be used as the source data.