Tenders/University of Alberta - Request for Proposal - Travel Management Services

University of Alberta - Request for Proposal - Travel Management Services

University of Alberta

Published: Nov 6, 2026

Updated: Nov 7, 2026

About This Opportunity

This is a services contract in the general supplies sector, with a focus on Vehicles. Located in Canada, North America, this opportunity is open to firms and consortiums.

Published through Alberta Purchasing Connection, a national government procurement portal. Public procurement tenders follow the country's national bidding regulations and may have specific eligibility and documentation requirements for services in the general supplies sector. Service contracts are typically evaluated on both technical quality and price, and may require bidders to demonstrate relevant experience and qualified personnel. Interested parties should review the full documentation on the original source before submitting their proposal.

Description

The University of Alberta (the “University”), located in Edmonton, Alberta, is the largest post-secondary institution in the province, with a total enrolment of approximately 46,000 undergraduate and graduate students, and a workforce of approximately 12,000 academic and support staff. Our University has a proud legacy of high-impact research and creativity across a wide range of disciplines, by a commitment to support innovation in teaching, discovery, and community service. Its enduring vision is to be one of the world’s great universities for the public good, fulfilling its founding promise that "the uplifting of the whole people shall be its final goal." This Request for Proposal (RFP) is being issued by Travel, Procurement and Contract Management, within Finance, Procurement and Planning. Proponents are invited to submit a Proposal for the provision of Travel Management Services in accordance with the specifications, terms and conditions set out in this RFP. The University is seeking a Travel Management Company (TMC) capable of providing: • Agent-assisted bookings and ticketing; • An operationalized online booking tool with established client use in Canada, accompanied by ongoing consultation; • Specialized Athletics Travel management; and • Group Travel services for faculty, staff, and university-sponsored student groups. Note: Services pertain exclusively to official University travel and are not offered for personal student travel. The University intends to enter in an Agreement for an initial three (3) year term with the option to renew for an additional three (3) two (2) year extension. Such renewal option would be based on satisfactory performance in the initial term and on a mutual agreement. University Travel Statistics (April 1, 2025 – March 31, 2026) University Travel Statistics (April 1, 2025 – March 31, 2026) The University’s estimated overall travel expenditure is approximately $31,000,000 annually, encompassing air travel, ground transportation, accommodations, conference registrations, meals and group travel. In Fiscal Year 2026, the University recorded 11,947 total trips, with 4,985 booked via the current online booking tool. 1. General Travel Spend (Current Provider) • Air: ~11,947 transactions valued at approx. $12,980,000.00 • Vehicle Rental: $76,000.00 • Accommodations: $201,000.00 2. Athletics Travel Spend • Air: 1,124 transactions valued at approx. $631,000.00 • Vehicle Rental: $21,739.30 • Service Fees: $19,250.00 Participation in the Travel Management Services contract is currently mandated by the University. The values identified are not to be taken as any guarantee or an absolute value Commodity Categories: Travel facilitation, Travel agents Delivery Region: Alberta

Data provenance

This notice is sourced from Alberta Purchasing Connection and was originally published on November 6, 2026. Last refreshed today. BidsFactory mirrors official procurement notices and links back to the source for full legal text.

About University of Alberta

University of Alberta has issued 148 procurement notices on BidsFactory, including 29 currently open and 25 awarded contracts. Activity concentrates in Education & Training, Health & Medical, and Information & Communication Technology. All notices are published for Canada. Notices are distributed via Alberta Purchasing Connection and CanadaBuys - Government of Canada. Most recent publication: November 6, 2026.

Frequently asked questions about this tender

Where will the contract be performed?

The contract is for delivery in Canada. Foreign bidders should review local registration, taxation, and any in-country presence requirements before submitting.

How can I submit a bid?

Visit Alberta Purchasing Connection to access the full notice, required documents, and submission instructions provided by the contracting authority.

Who is the contracting authority?

This notice was issued by University of Alberta in Canada. The authority is responsible for evaluating bids, awarding the contract, and managing performance.

What type of contract is this?

This is a Services contract in the General Supplies & Services sector. The classification helps bidders match the opportunity to their qualifications and registered scope of supply.