Replacement of Document Management System (DMS)

Auto-translated from Dutch

Original title: Vervanging Document Management Systeem (DMS)

Universiteit van Amsterdam

Published: Aug 19, 2026

Updated: Aug 19, 2026

Source: TED - Tenders Electronic Daily (EU)

About This Opportunity

This is a services contract in the information and communication technology, education and training and trade and industry sectors, with a focus on Higher Education and Industrial Machinery. Located in Netherlands, Europe, this opportunity is open to firms and consortiums. Proposals must be submitted before October 12, 2026.

Published through TED - Tenders Electronic Daily (EU), a national government procurement portal. Public procurement tenders follow the country's national bidding regulations and may have specific eligibility and documentation requirements for services in the information and communication technology sector. Service contracts are typically evaluated on both technical quality and price, and may require bidders to demonstrate relevant experience and qualified personnel. Interested parties should review the full documentation on the original source before submitting their proposal.

Description

Original language: Dutch

De Universiteit van Amsterdam (UvA) en de Hogeschool van Amsterdam (HvA) zijn voornemens gezamenlijk een nieuw Document Management Systeem (DMS) aan te schaffen ter vervanging van het huidige DMS. Het doel van de aanbesteding is het contracteren van een toekomstbestendige, veilige en gebruiksvriendelijke DMS-oplossing die de UvA en HvA ondersteunt bij het duurzaam beheren, toegankelijk maken en archiveren van digitale documenten en dossiers. De opdracht omvat onder meer de levering van de DMS-oplossing, implementatie en configuratie, migratie van bestaande documenten, metadata en dossiers, integraties met de bestaande IT-omgeving, opleidingen en kennisoverdracht, beheer, onderhoud, ondersteuning en doorontwikkeling. De aangeboden oplossing dient aan te sluiten op de bestaande informatievoorziening van de UvA en HvA en onder meer ondersteuning te bieden voor document- en dossierbeheer, metadata, workflows, autorisatie, bewaartermijnen, archivering, vernietiging, zoeken, audittrail en integraties met de bestaande Microsoft 365-omgeving. Bij de beoordeling wordt naast de kwaliteit van de aangeboden oplossing en dienstverlening onder meer gekeken naar de implementatie- en migratieaanpak, toekomstbestendigheid, security en compliance en gebruikerservaring, adoptie en zelfredzaamheid. De prijs vormt eveneens onderdeel van de beoordeling. Als onderdeel van de gunningsprocedure worden verplichte demonstraties georganiseerd waarin de inschrijvers de aangeboden oplossing aan de hand van verschillende praktijksituaties demonstreren. De opdracht wordt gegund aan de inschrijver met de economisch meest voordelige inschrijving op basis van de beste prijs-kwaliteitverhouding (BPKV).

Data provenance

This notice is sourced from TED - Tenders Electronic Daily (EU) and was originally published on August 19, 2026. Last refreshed today. Original language: Dutch. BidsFactory mirrors official procurement notices and links back to the source for full legal text.

About Universiteit van Amsterdam

Universiteit van Amsterdam has issued 51 procurement notices on BidsFactory, including 7 currently open and 14 awarded contracts. Activity concentrates in General Supplies & Services, Education & Training, and Information & Communication Technology. All notices are published for Netherlands. Notices are distributed via Netherlands TenderNed and TED - Tenders Electronic Daily (EU). Most recent publication: August 19, 2026.

Frequently asked questions about this tender

Who is the contracting authority?

This notice was issued by Universiteit van Amsterdam in Netherlands. The authority is responsible for evaluating bids, awarding the contract, and managing performance.

What type of contract is this?

This is a Services contract in the Information & Communication Technology sector. The classification helps bidders match the opportunity to their qualifications and registered scope of supply.

Where will the contract be performed?

The contract is for delivery in Netherlands. Foreign bidders should review local registration, taxation, and any in-country presence requirements before submitting.

How can I submit a bid?

Visit TED - Tenders Electronic Daily (EU) to access the full notice, required documents, and submission instructions provided by the contracting authority.

When does this tender close?

The submission deadline is October 12, 2026. You have 55 days left to prepare and submit your proposal to the contracting authority.