Tenders/Weighbridge System, Software and Servicing

Weighbridge System, Software and Servicing

West Lothian Council

Published: Nov 4, 2026

Updated: Nov 4, 2026

About This Opportunity

This is a services contract in the transport and logistics and information and communication technology sectors, with a focus on Software. Located in United Kingdom, Europe, this opportunity is open to firms and consortiums.

Published through UK FTS - Find a Tender Service, a national government procurement portal. Public procurement tenders follow the country's national bidding regulations and may have specific eligibility and documentation requirements for services in the transport and logistics sector. Service contracts are typically evaluated on both technical quality and price, and may require bidders to demonstrate relevant experience and qualified personnel. This is an advance notice — the formal tender is expected to be published shortly. Interested parties can use this time to prepare documentation and identify potential partners.

Description

West Lothian Council intends to undertake a future procurement for: - a comprehensive support, servicing, maintenance and calibration contract for two surface-mounted weighbridges, associated technology and software at Whitehill Transfer Station; - the provision of weighbridge software and associated technology to support Digital Waste Tracking requirements; and - the supply, delivery, installation, testing and commissioning of operator terminals, weighing indicators and any additional equipment required to support ongoing service delivery. The Council wishes to engage with the market to help inform the future specification, procurement strategy and tender documentation. It is anticipated that a mobilisation and implementation period will be required following contract award to facilitate the replacement and implementation of hardware and software solutions. The Council is currently considering a five-year support, servicing, maintenance and calibration term which would commence following completion of the mobilisation and implementation period. Existing Environment West Lothian Council has operated Whitehill Transfer Station since 2018 and currently utilises two surface-mounted weighbridges and associated software to support the management and recording of waste movements. The existing weighbridge infrastructure includes: - 2 x Eurodeck Euro Surface Weighbridges (15m x 3m) - 4 x DD2050 Indicators - 4 x Newgate Stinger Traffic Barriers - 2 x AHR Parkit ANPR Cameras - WinWeigh weighbridge software provided by Weightron Bilanciai Ltd The Council is aware that certain elements of the existing infrastructure, including operator terminals, have reached or are approaching end of life and may require replacement or upgrade during the term of the contract. Digital Waste Tracking From October 2027, the Council will be required to report waste movements digitally via DEFRA's Report Receipt of Waste Service. As part of this market engagement exercise, the Council is seeking feedback from suppliers regarding available software solutions and capabilities that support Digital Waste Tracking requirements, including associated integration, reporting and compliance functionality. Market Engagement Through this Prior Information Notice (PIN), the Council wishes to engage with the market to better understand: - available support and maintenance arrangements; - software solutions and capabilities; - implementation considerations and timescales; - opportunities to maximise the lifespan of existing assets; - hardware replacement and upgrade options; - key risks, dependencies and cost drivers; - potential innovations and service improvements; and - available procurement routes. Information regarding the existing environment is provided for background purposes only. Suppliers are encouraged to assess the current infrastructure during a site visit and provide feedback through the attached Market Research Questionnaire.

Data provenance

This notice is sourced from UK FTS - Find a Tender Service and was originally published on November 4, 2026. Last refreshed today. Reference: 104788-2026. BidsFactory mirrors official procurement notices and links back to the source for full legal text.

About West Lothian Council

West Lothian Council has issued 296 procurement notices on BidsFactory, including 2 currently open and 195 awarded contracts. Activity concentrates in Construction & Civil Works, Health & Medical, and General Supplies & Services. All notices are published for United Kingdom. Notices are distributed via Public Contracts Scotland and UK FTS - Find a Tender Service. Most recent publication: November 4, 2026.

Frequently asked questions about this tender

What type of contract is this?

This is a Services contract in the Transport & Logistics sector. The classification helps bidders match the opportunity to their qualifications and registered scope of supply.

Where will the contract be performed?

The contract is for delivery in United Kingdom. Foreign bidders should review local registration, taxation, and any in-country presence requirements before submitting.

How can I submit a bid?

Visit UK FTS - Find a Tender Service to access the full notice, required documents, and submission instructions. Quote reference 104788-2026 when communicating with the contracting authority.

Who is the contracting authority?

This notice was issued by West Lothian Council in United Kingdom. The authority is responsible for evaluating bids, awarding the contract, and managing performance.