(Information Management Division) Microsoft License Purchase (WTO)

(Information Management Division) Microsoft License Purchase (WTO) Bid Announcement Kagawa Prefectural Police Headquarters Announcement No. 170 We will conduct a public tender (hereinafter referred to as "tender") as follows, and in accordance with the provisions of Article 6 of the "Special Provisions of Kagawa Prefecture Accounting Regulations Regarding Contracts for Specific Procurement" (Kagawa Prefecture Ordinance No. 85 of 1995), which are applied mutatis mutandis to Article 166 of the Kagawa Prefecture Accounting Regulations (Showa 39 Kagawa Prefecture Ordinance No. 19, hereinafter referred to as "Regulations"), we hereby announce. Furthermore, the procurement in this announcement is subject to the "Cabinet Order on Special Provisions for Procurement Procedures for Goods, etc. of Local Governments and Specific Services" (Cabinet Order No. 372 of 1995). October 9, 2026 Kagawa Prefectural Police Chief, Hiromi Miyajima 1. Items for Tender (1) Name and Quantity of Purchased Goods: Microsoft License, 1 set (2) Required Specifications of Purchased Goods: As per the specifications document. (3) Delivery Location: As per the specifications document. (4) Delivery Deadline: As per the specifications document. (5) Bidding Method: Bidders shall submit a bid form and a bid amount calculation breakdown (hereinafter referred to as "bid form, etc."). When determining the successful bid price, the amount obtained by adding 10/100 of the amount stated in the bid form to the amount in the bid form (if there is a fraction of less than one yen, that fraction shall be rounded down) will be the successful bid price. Therefore, regardless of whether the bidder is a taxable or tax-exempt business with respect to consumption tax and local consumption tax, the bidder shall state an amount equivalent to 100/110 of the estimated contract amount in the bid form. (6) Matters Related to Electronic Bidding: The procurement in this announcement shall, in principle, be conducted by tender using the Kagawa Electronic Bidding System (hereinafter referred to as "Electronic Bidding System"), and shall follow the "Kagawa Prefecture Electronic Bidding Operation Standards (Goods, etc.)" unless otherwise specified. However, if it is difficult to use the Electronic Bidding System, paper bids may be submitted after submitting a "Notification of Participation in Paper Bidding Method." 2. Requirement for Contract Creation: Yes 3. Possibility of Electronic Contract: Yes If you wish to enter into an electronic contract, please submit the "Agreement to Electronic Contract and Email Address Confirmation Form" via the electronic bidding system or by email at the time of bidding. [When submitting via the electronic bidding system] Attach it in the "Attached Documents" section on the bid submission screen. [When submitting via email] Submit to the following email address by the time the prefecture sends the draft contract. In this case, the subject line of the email should be "Agreement to Electronic Contract and Email Address Confirmation Form (Microsoft License Set)." Submission Destination: kp-jkanri@pref.kagawa.lg.jp 4. Date and Time and Location for Indicating Contract Details (Distribution of Bid Explanation Documents, etc.) From October 9, 2026, to October 23, 2026 (excluding Kagawa Prefecture holidays as defined in Article 1 of the "Ordinance on Determining Holidays in Kagawa Prefecture" (Showa 1 Heisei Prefecture Ordinance No. 1), from 8:30 AM to 5:00 PM). Postal Code 760-8579 Location: Information Management Division, Cyber Affairs and Information Management Bureau, Police Administration Department, Kagawa Prefectural Police Headquarters, 4-1-10 Bancho, Takamatsu City Phone Number: 087-833-0110 FAX Number: 087-833-3924 Email Address: kp-jkanri@pref.kagawa.lg.jp If you wish to receive bid explanation documents, etc. by mail or by mail service provider as defined in Article 2, Paragraph 6 of the Act on Delivery of Letters by Private Business Operators (Act No. 99 of 2002), please inquire at the contact point above. 5. Acceptance of Questions Regarding Contract Details If you have any questions regarding the contract details, please submit them in writing to the location specified in 4 by 5:00 PM on October 23, 2026. (FAX or email is also acceptable.) Answers will be made available for viewing at the location specified in 4 between October 27 and October 29, 2026 (from 8:30 AM to 5:00 PM), and will be sent by FAX or email by 5:00 PM on October 27 to the questioner and all recipients of the bid explanation document for this announcement. 6. Tenders by Mail, etc. Tenders by mail or mail service are permitted. However, mail must be sent by registered mail, and mail service must be by a method equivalent to registered mail. 7. Date and Time and Location of Tender and Bid Opening (1) Submission of Bid Forms, etc. a. When using the Electronic Bidding System: (a) Submission Deadline: 11:30 AM on November 26, 2026 (b) Submission Method: Via the Electronic Bidding System. b. When using the Paper Bidding Method (when submitting bid forms in person): (a) Submission Date and Time: From 10:30 AM to 11:30 AM on November 26, 2026 (b) Submission Location: 3rd Floor Training Room, Kagawa Prefectural Police Headquarters c. When using the Paper Bidding Method (by mail or mail service): (a) Receipt Deadline: 5:00 PM on November 25, 2026 (must arrive by this time) (b) Submission Destination: Location specified in 4 d. If all required documents for the bid form, etc. are not submitted, the bid will be disqualified. (2) Bid Opening a. Date and Time: 11:45 AM on November 26, 2026 b. Location: Accounting Division, Police Administration Department, Kagawa Prefectural Police Headquarters (If there are bidders using the paper bidding method, the 3rd Floor Training Room, Kagawa Prefectural Police Headquarters) 8. Bid Bond and Contract Deposit If the conditions stipulated in Article 152 of the Regulations are met, they will be reduced or exempted. Those wishing to have them reduced or exempted must submit an "Application for Reduction or Exemption of Bid Bond and Contract Deposit" to the location specified in 4 by 5:00 PM on October 28, 2026. The results of the review will be notified by November 13, 2026. 9. Eligibility of Bidders All of the following requirements must be met: (1) The applicant must not fall under the provisions of Article 167-4 of the Local Autonomy Act (Cabinet Order No. 16 of 1947). (2) The applicant must be rated A in the "Purchase of Goods, etc." category in the Kagawa Prefecture's unified qualification for participation in competition. Those not rated A must submit a "Qualification Application for Participation in Competition" to the General Affairs Administration Division, General Affairs Department, Kagawa Prefecture by October 28, 2026, to obtain an A rating. Postal Code 760-8570 Location: Goods Procurement Group, General Affairs Administration Division, General Affairs Department, Kagawa Prefecture, 4-1-10 Bancho, Takamatsu City Phone Number: 087-832-3631 FAX Number: 080-60215 (3) The applicant must not currently be subject to suspension of designation measures related to contracts for the purchase of goods, etc. ordered by Kagawa Prefecture. (4) The applicant must have received the bid explanation document. (5) The applicant must not have filed for commencement of corporate reorganization proceedings under the Corporate Reorganization Act (Act No. 154 of 2002) or for commencement of rehabilitation proceedings under the Civil Rehabilitation Act (Act No. 225 of 1999). However, the following persons shall be deemed to meet this requirement: a. Persons who have received a decision to commence reorganization proceedings under the Corporate Reorganization Act. b. Persons who have received a decision to approve a rehabilitation plan (final and binding) under the Civil Rehabilitation Act. (6) The applicant must submit a certificate of functionality/specifications proving that the goods they intend to bid on possess the characteristics, etc. specified in the bid explanation document or specifications. (7) The applicant must prove that they can reliably deliver the procured goods and quantities specified in this announcement to the date and location specified in the bid explanation document or specifications, with proof of shipment, etc. issued by the manufacturer, sales agent, or import agent of the goods. 10. Matters Required of Bidders (1) Those wishing to participate in the tender must submit documents certifying that they meet the requirements of 9(6) and (7) to the location specified in 4 by 5:00 PM on October 28, 2026 (must arrive by this time if sent by mail), and must respond to requests for explanations regarding such documents. (2) Those wishing to participate in the tender via the electronic bidding system must apply for confirmation of eligibility to bid via the electronic bidding system before submitting the documents in (1). Those wishing to participate in the tender via the paper bidding method must submit a "Notification of Participation in Paper Bidding Method" along with the said documents. (3) Only those whose submitted documents have passed the review will be permitted to participate in the tender. The results of the review will be notified by November 13, 2026. 11. Invalid Bids Bids submitted by persons who do not possess the bidding eligibility specified in this announcement, bids submitted by persons who have failed to fulfill the obligations required of bidders, and bids falling under the provisions of Article 171 of the Regulations shall be invalid. 12. Damages due to Cancellation or Postponement of Bidding or Bid Opening In the event of natural disasters or other unavoidable circumstances, or if the effective competition is deemed to be impaired or likely to be impaired due to fraudulent activities related to the bidding, the bidding or bid opening may be canceled or postponed. In such cases, the bidder shall bear any damages resulting from the cancellation or postponement of the bidding or bid opening. 13. Method of Determining the Successful Bidder The successful bidder will be the one who submits a valid bid at the lowest price within the limits of the planned price established based on the provisions of Article 147, Paragraph 1 of the Regulations. Bid results will be published in accordance with the "Guidelines for Publicizing and Announcing Results of Competitive Tenders for Purchase of Goods, etc. by National University Corporation Ehime University."