Purchase of Detergents, etc.

Purchase of Detergents, etc. Not Found The requested URL was not found on this server Wakayama Prefectural Police Headquarters Accounting Division Reiwa 6 October 1, Explanatory Document for Open Counter System (Public Recruitment Estimate Matching) Open counter system is a procurement method that discloses projects without specifying the counterparty, and is an estimate matching based on a discretionary contract where the person who presents the lowest price within the limit of the planned price is the counterparty to the contract, by receiving estimates from companies wishing to participate in the estimate (hereinafter referred to as "estimate participants") who have certain qualifications. This explanatory document describes the general matters that estimate participants must be familiar with and comply with. If you wish to participate, please read the following carefully and submit your estimate. 1. Qualifications required for participants in estimate matching (1) Persons who do not fall under the provisions of Article 70 of the Imperial Ordinance on Budget, Settlement, and Accounting (Imperial Ordinance No. 165 of 1947). Minors, persons under guardianship or assistance, who have obtained the necessary consent for contract conclusion, fall under the provisions of the same article in cases where there are special reasons. (2) Persons who do not fall under the provisions of Article 71 of the Imperial Ordinance on Budget, Settlement, and Accounting. (3) Persons who are not within the period of suspension of designation from the National Police Agency. (4) Persons who have not been requested by the police authorities to be excluded from national procurement projects, etc., as businesses whose management is substantially controlled by a yakuza or a yakuza member, or equivalent, and who are currently in such a state. (5) Persons who can make a pledge regarding the matters to be pledged for the exclusion of yakuza. 2. Contact Information Wakayama Prefecture, Wakayama City, Komatsubara-dori 1-chome, 1-1 Wakayama Prefectural Police Headquarters, Prefectural Government Annex Building, 1st Floor Wakayama Prefectural Police Headquarters, Accounting Division Postal Code: 640-8588 Phone Number: 073-423-0110 (Main) (Goods Procurement Section for Goods Procurement) (Facility and Property Section for Construction and Service Procurement (Facility Maintenance)) (Disbursement Section for Service Procurement (Others)) * For inquiries regarding specifications, please check the estimate announcement for each procurement project and contact the respective department in charge. * If you wish to submit an estimate for an equivalent product, please bring a catalog of the product you are applying for as an equivalent product to the department in charge by the deadline for submitting estimates, obtain approval, and then write the approved standard in your estimate. 3. How to prepare and submit estimates (1) In your estimate, please state the name of the work (for goods procurement, the product name, specifications, quantity, etc.), the estimated amount, your address and name (for corporations, the name or trade name and the title and name of the representative). Please stamp with your representative seal and company seal. If you omit the seal, please state your address, name (for corporations, the name or trade name and the title and name of the representative), and the names and contact information of the person in charge of issuance and the person in charge. (2) Unless otherwise specified in each project, the estimated amount should include all costs required for the performance of the project. (3) Estimates may be submitted by mail, post, or email (with PDF file attached) to the address in Section 2 above by the submission deadline specified in the announcement (strict adherence to time). However, if you wish to submit estimates by email, please confirm the submission email address in Section 2 above. When submitting, please note the following. (a) When submitting by mail, please write "Estimate for [Project Name]" on the front of the envelope. (b) When submitting by email, please write "Open Counter Estimate Submission" in the subject line of the email, and in the body of the email, please state ① the name of the procurement project (all if there are multiple) and ② the name and contact information of the person in charge, and attach the prepared estimate as a PDF file. After sending, please confirm receipt with the contact in Section 2 above. (4) Submitted estimates cannot be exchanged, altered, or withdrawn. (5) After submitting an estimate, no objections can be raised on the grounds of ignorance or lack of understanding of the project. (6) Unless otherwise specified, the format of the estimate is not specified. (7) When submitting estimates by email, please include your address, name (for corporations, the name or trade name and the title and name of the representative), and the names and contact information of the person in charge of issuance and the person in charge. 4. Invalid Estimates Estimates that fall under any of the following categories will be considered invalid. (1) Estimates submitted by persons who do not meet the required qualifications (2) Estimates with incomplete entries (3) Two or more estimates submitted for the same estimate (4) Estimates recognized as having been made through acts of betrayal such as unreasonable price increases, decreases, collusion, or other fraudulent acts, or suspicious estimates (5) Estimates with corrected amounts (6) Estimates without dates (7) Estimates with errors in the calculation of the estimated amount (8) Estimates recognized as having been submitted due to error, etc. (9) Estimates with unclear expressions due to typos, etc. (10) Estimates that did not arrive by the submission deadline (11) Estimates written with writing instruments that can be easily erased, such as pencils or erasable ballpoint pens (12) Other estimates that violate the conditions related to estimation 5. Results of Estimate Matching The Wakayama Prefectural Police Headquarters will contact the successful bidder. Regarding inquiries about the results of the estimate matching, you can inquire at the contact in Section 2 above after the estimate submission deadline, and we will inform you of the lowest bidder and the lowest price. 6. Requirement for Contract Document Preparation Depending on the contract amount, a contract will be made using the designated contract document or order form (preparation may be omitted depending on the contract amount). 7. Pledge Matters Regarding Exclusion of Yakuza By submitting an estimate, estimate participants pledge to the pledge matters regarding the exclusion of yakuza. Furthermore, if the pledge is false or if the pledge is violated, the estimate submitted by such person will be invalid. 8. Other (1) Expenses for preparing estimates shall be borne by the estimate participant. (2) Related documents such as specifications for some procurement projects may be distributed by the responsible section of the Accounting Division of the Wakayama Prefectural Police Headquarters. (3) If there are two or more estimates of the same price, the counterparty to the contract will be determined by drawing lots, in accordance with the provisions of Article 83 of the Imperial Ordinance on Budget, Settlement, and Accounting. In the drawing of lots, an employee unrelated to the contract procedures will act as a proxy for the estimate participant. (4) If there is no estimate participant, we may request an estimate from a separately designated person and negotiate a discretionary contract. (5) If deemed necessary to determine the counterparty to the contract, we may request the submission of additional documents. (6) The language, currency, and units for procurement projects shall be Japanese, Yen, and units defined by Japanese Standard Time and the Measurement Act (Act No. 51 of 1992). (7) Matters not stipulated in this explanatory document shall be carried out in accordance with the provisions of the Public Finance Act (Act No. 35 of 1947), the Imperial Ordinance on Budget, Settlement, and Accounting, and the Rules for Handling Contractual Affairs of the Cabinet Office (Cabinet Office Notification No. 38 of 2001). (8) Procurement may be canceled due to the convenience of the contracting officer, etc. (9) Other procurement projects can be confirmed on the Wakayama Prefectural Police website. Pledge Matters Regarding Exclusion of Yakuza Our company (I, if an individual; our organization, if a group) pledges the following matters by submitting an estimate. We will not raise any objections even if we suffer disadvantages due to this pledge being false or violating this pledge. Furthermore, we agree to submit a list of our officers (as listed in the securities report (including date of birth); if a securities report is not prepared, a list of titles, names, genders, and dates of birth) etc. upon request from the Wakayama Prefectural Police Headquarters, and to provide personal information included in such list to the police. Details 1. We do not fall under any of the following. Furthermore, we will not fall under any of these until the expiration of the contract. (1) Persons unsuitable as contract counterparties (a) Officers, etc. of a legal entity (meaning an individual, corporation, or organization) (in the case of an individual, the person; in the case of a corporation, an officer or a representative of a branch or business office (meaning an office that regularly concludes contracts); in the case of an organization, the representative, director, etc., or other person substantially involved in management. The same applies hereinafter) are yakuza (meaning yakuza as defined in Article 2, Item 2 of the Act on Prevention of Unfair Acts by Yakuza Members, etc. (Act No. 77 of 1991). The same applies hereinafter) or yakuza members (meaning yakuza members as defined in Article 2, Item 6 of the same Act. The same applies hereinafter). (b) Officers, etc. use yakuza or yakuza members for the purpose of benefiting themselves, their companies, or third parties, or for the purpose of causing damage to third parties. (c) Officers, etc. supply funds or provide benefits to yakuza or yakuza members, thereby directly or actively cooperating with or being involved in the maintenance and operation of yakuza. (d) Officers, etc. have socially reprehensible relationships with yakuza or yakuza members. (2) Persons who commit acts unsuitable as contract counterparties (a) Persons who engage in violent demands. (b) Persons who make unreasonable demands beyond legal responsibility. (c) Persons who make threatening remarks or use violence in business transactions. (d) Persons who obstruct the business of the ordering party or its employees by means of fraud or coercion. (e) Other acts equivalent to (a) to (d). 2. We will not use yakuza-related businesses as subcontractors or sub-recipients. 3. If it is found that a subcontractor (meaning a subcontractor (including all subcontractors from the first subcontractor onwards) or a sub-recipient (including all sub-recipients from the first sub-reception onwards), and the counterparty to the contract individually concluded by oneself, a subcontractor, or a sub-recipient in relation to the contract) is a yakuza-related business, we will take necessary measures to terminate the contract. 4. If we receive an unreasonable intervention by yakuza members, etc., or if we become aware that a subcontractor, etc. has received an unreasonable intervention by yakuza members, etc., we will report to the police and cooperate as necessary for the investigation, and report to the contracting officer, etc. of the ordering party.