Proposal for the Operation Preparation Consignment and Operation Consignment of the Learning and Life Support Hub Project for the Growth of Children in Financially Distressed Households and the Stability of Family Life (Tamagawa Area)

Proposal for the Operation Preparation Consignment and Operation Consignment of the Learning and Life Support Hub Project for the Growth of Children in Financially Distressed Households and the Stability of Family Life (Tamagawa Area) 1. Announcement of Commencement of Public Proposal Procedure Proposals are hereby requested. October 19, Reiwa 8 1. Business Overview (1) Project Name: Operation Preparation Consignment and Operation Consignment of the Learning and Life Support Hub Project for the Growth of Children in Financially Distressed Households and the Stability of Family Life (Tamagawa Area) (2) Performance Period: ① Preparation Work: From the contract date (around late January, Reiwa 9) to March 31, Reiwa 9. * A contract will only be concluded if the contractor is changed from the current operator. ② Operation Work: April 1, Reiwa 9 to March 31, Reiwa 12. * Contracts will be concluded on a single-year basis, and the allocation of the budget for this contract and satisfactory performance in each fiscal year are conditions for contract conclusion. (3) Business Content: ① Operation preparation, ② Provision of a place to stay, ③ Learning support, ④ Life support, ⑤ Consultation support including parents, ⑥ Community collaboration 2. Participation Qualifications Corporations that meet all of the following conditions: (1) Corporations with a main office in Tokyo or neighboring prefectures (Chiba, Saitama, Yamanashi, Kanagawa) and the capacity to appropriately implement child learning and life support projects. (Individual applications are not accepted) (2) Have experience in operating child learning/life support projects or child gathering places, commissioned by national or local governments since Reiwa 4. (3) Must not fall under the provisions of Article 167-4, Paragraph 1 of the Local Autonomy Act. (4) Must not be within a period of being prohibited from bidding or suspended from business by Setagaya Ward. (5) Must not have filed for commencement of rehabilitation proceedings under the Corporate Reorganization Act (Act No. 172 of 1952) or commencement of rehabilitation proceedings under the Civil Rehabilitation Act (Act No. 225 of 1999). (6) Must not have any arrears in prefectural or municipal taxes. (7) Must not be a corporation where a member of the selection committee for the proposal for the operation preparation consignment and operation consignment of the learning and life support hub project for the growth of children in financially distressed households and the stability of family life presides, is an executive, advisor, or affiliated with. * Chairperson: Sakiko Gyo, Professor, Atomi University * Member: Hiroyuki Nishino, Director, NPO Free Space Tamaba * Member: Yuyo Maruyama, Representative, Harunire Consultation Room * Member: Yukio Matsumoto, Director, Children and Youth Department * Member: Takayuki Hamada, Head, Children and Family Support Section, Tamagawa General Branch Office Health and Welfare Center (8) Must not be a business operated by or effectively managed by a member of a violent group as defined in Article 2, Item 26 of the Act on Prevention of Unjustifiable Acts by Violent Group Members (Act No. 77 of 1991). (9) Must have a system in place to comply with relevant laws for the prevention of sexual violence, including the "Act on Measures for the Prevention of Child Sexual Violence by School Operators and Private Education and Childcare Providers" (Child Sexual Violence Prevention Act), scheduled to be enforced in December Reiwa 8, ensure that staff and volunteers engaged in this project comply with these laws, and periodically confirm the situation. 3. Criteria for Selecting Proposal Submitters No selection of submitters will be made in this case; only qualification checks will be performed. 4. Schedule Information Document Distribution Period: October 19 (Mon) - November 9 (Mon), Noon Information Session Application Deadline: October 26 (Mon), Noon Information Session for Businesses: October 27 (Tue) Expression of Intent Submission Deadline: November 9 (Mon), Noon Invitation Notice Mailing: November 11 (Wed) Question Submission Deadline: November 16 (Mon), Noon Question Response: November 19 (Thu) Proposal Submission Deadline: December 9 (Wed), Noon Document Screening Period: December 11 (Fri) - December 25 (Fri) Hearing Screening: January 7 (Thu) Result Notification: Scheduled for January 8 (Fri) 5. Screening The selected business operator for this public offering will be determined after screening by a selection committee including academic experts. The selection committee may decide not to select a business operator. If the selected business operator finds it difficult to implement the project, the next highest bidder may be selected. (1) Selection of Proposal Submitters No selection of proposal submitters will be made in this case; only qualification checks will be performed. (2) Establishment of Selection Committee A selection committee will be established to jointly screen the proposals. (3) Document Screening (First Screening) Date/Time: December 11 (Fri) - December 25 (Fri) The first screening will involve a document review of the submitted expressions of intent and proposals, selecting the top 3 businesses. The results of the first screening will be mailed to all applicants who submitted proposals. (4) Hearing Screening (Second Screening) Date/Time: January 7 (Thu) Location: A venue in Setagaya Ward is planned. A second screening by hearing will be conducted for the top 3 businesses selected in the first screening, based on the "Screening Criteria" described below. (1 business, approx. 20 minutes) Details regarding the date and time of the second screening will be provided along with the notification of the first screening results. The selection committee will score the 3 proposals and hearings based on the evaluation criteria, and the proposer with the highest overall score will be designated as the 1st place and negotiations for a special discretionary contract will commence. In case of a tie in scores, the order will be determined by a majority vote of the selection committee members. (5) Notification and Public Announcement of Selection Results ① Notification of Selection Results (Scheduled for January 8) Results of the second screening will be notified to all applicants who underwent the second screening via email. Please note that inquiries regarding the reasons for selection, etc., cannot be answered. ② Public Announcement of Selection Results The selection results will be published on the Setagaya Ward website, including the number of applicants, the name of the selected business operator, its location, and the reasons for selecting the proposal (screening process, etc.). The names of businesses other than the selected operator (including the next highest bidder) and their proposals will not be published. (6) Screening Criteria This public offering will primarily assess the following points: ① Understanding of Setagaya Ward and national policies for child poverty measures and recognition of issues. ② Completeness of project implementation content and reliability of execution. ③ Project implementation system (experience and qualifications of the overall manager and operational staff, assigned personnel, communication system with the ward, etc.). ④ Appropriateness of estimated costs for operation. ⑤ Clarity and accuracy of explanations during the hearing. ⑥ Performance at previously operated facilities. (7) Selection Results The selection results of this public offering will be notified in writing. If it is found that the applicant does not meet the application conditions, the submitted documents will not be evaluated. 6. Procedures, etc. (1) Contact Person for this Matter: Children and Youth Department, Child and Family Support Section, Child and Child-Rearing Support Staff, Fukumoto/Tsuda Address: 306, West Building, Setagaya Ward Office, 4-22-33 Setagaya, Setagaya-ku, Tokyo 154-8504 Phone: 03-5432-2406 FAX: 03-5432-3081 Email: SEA02413@mb.city.setagaya.tokyo.jp (2) Period, Place, and Method of Information Document Distribution: Period: October 19 (Mon) - November 9 (Mon), Noon Place: Address/counter listed in "Contact Person for this Matter" above. Method: Hand-delivery at the above location (1), or download from the website. On Saturdays, Sundays, and holidays, only the website is available. (3) Deadline, Submission Location, and Method for Expression of Intent: Deadline: Must arrive by Noon on Monday, November 9, Reiwa 8. Place: Address/counter listed in "Contact Person for this Matter" above. Method: In person or by mail (If submitting in person, please call one day in advance. For mail, only registered mail or Letter Pack is accepted). (4) Deadline, Submission Location, and Submission Method for Proposals: Deadline: Must arrive by Noon on Wednesday, December 9, Reiwa 8. Place: Address/counter listed in "Contact Person for this Matter" above. Method: In person only. (Please call one day in advance). 7. Other (1) Prohibition of Duplicate Proposals: Each applicant is limited to one proposal. Multiple proposals are not allowed. (2) Language and Currency Used in Procedures: Japanese language and Japanese currency only. (3) Requirement for Contract Creation: A discretionary contract will be concluded with the selected business operator based on the proposal content, and both the ward and the selected business operator will create a contract document. (4) Contract Deposit: Exempt. (5) Copyright Ownership, etc.: Copyright of documents created for this public offering belongs to the applicant. However, the ward may use the content of the applicant's documents free of charge for purposes such as public announcement of the business selection. Submitted documents will not be returned for any reason. (6) Information Disclosure: Applicants are deemed to consent to the public disclosure of their company name/name and the reasons for selecting their proposal (screening process, etc.) among those who expressed intent to participate and submitted proposals. (7) Cost Burden: All costs incurred in participating in this public offering, such as document preparation, travel, and communication expenses, shall be borne by the applicant. (8) Restriction on Interviews with Related Organizations: Direct inquiries or interviews with ward departments related to this business are prohibited until the selection results are announced. (9) Correction/False Information in Documents: After the submission period for expressions of intent and planning proposals has passed, no corrections, replacements, additions, or withdrawals by the applicant will be permitted. If false information is found in the submitted documents, the applicant will be disqualified. (10) Submission of Additional Documents: The ward may request the submission of additional documents or explanations regarding the content of the submitted documents if deemed necessary. (11) Confirmation of Business Implementation Status: The ward may visit the applicant's business implementation site to confirm and request explanations if deemed necessary. (12) Other: This proposal is solely for the purpose of selecting a business operator, and the ward is not bound by the content of the proposal at the time of contract. 1. Contract Title: Operation Preparation Consignment and Operation Consignment of the Learning and Life Support Hub Project for the Growth of Children in Financially Distressed Households and the Stability of Family Life (Tamagawa Area) 2. Purpose: To provide children in financially distressed households with a safe environment where they can stay at any time, foster learning and life habits, cultivate their own ability to live, and support the current and future stability of children and families within the community's support and watch. 3. Business Consignment Content: (1) Operation Preparation (2) Operation Management (3) Provision of a Place to Stay (4) Learning Support (5) Life Support (6) Consultation Support including Parents (7) Community Collaboration (8) Public Relations Activities (9) Hub Management (10) Reporting of Activity Results to the Ward 4. Performance Period: (1) Preparation Work: From the contract date (around late January, Reiwa 9) to March 31, Reiwa 9. * A contract will only be concluded if the contractor is changed from the current operator. (2) Operation Work: April 1, Reiwa 9 to March 31, Reiwa 12. * Contracts will be concluded on a single-year basis, and the allocation of the budget for this contract and satisfactory performance in each fiscal year are conditions for contract conclusion. 5. Proposal Limit Amount: Reiwa 8: ¥2,230,000 (tax included) * A contract will only be concluded if the contractor is changed from the current operator. Reiwa 9: ¥48,412,100 (tax included) * Contracts exceeding 20 million yen with the ward are subject to the minimum wage for labor stipulated by the Setagaya Ward Public Contract Ordinance. Please refer to Appendix 1 of the Implementation Guidelines for details. * The estimated amount for Reiwa 10 and beyond is expected to be similar to Reiwa 9. 6. Specific Reasons for Adopting the Proposal Method: This consignment is implemented as part of the "Support for Stability of Life," which is positioned as a priority policy in the Setagaya Ward Child Poverty Countermeasure Plan. It is a hub project that combines learning support, life support, and consultation support functions for the growth of children in financially distressed households and the stability of family life. Therefore, the contractor is required to have excellent capabilities and qualifications in facility management and operation, project planning and operation, and community collaboration. For this reason, the proposal method, which allows for comparative screening based on the business operator's track record and capabilities, is necessary to achieve the objectives of this project. 7. Participation Qualifications: Entities that meet all of the following conditions: (1) Corporations with a main office in Tokyo or neighboring prefectures (Chiba, Saitama, Yamanashi, Kanagawa) and the capacity to appropriately implement child learning and life support projects. (Individual applications are not accepted) (2) Have experience in operating child learning/life support projects or child gathering places, commissioned by national or local governments since Reiwa 4. (3) Must not fall under the provisions of Article 167-4, Paragraph 1 of the Local Autonomy Act. (4) Must not be within a period of being prohibited from bidding or suspended from business by Setagaya Ward. (5) Must not have filed for commencement of rehabilitation proceedings under the Corporate Reorganization Act (Act No. 172 of 1952) or commencement of rehabilitation proceedings under the Civil Rehabilitation Act (Act No. 225 of 1999). (6) Must not have any arrears in prefectural or municipal taxes. (7) Must not be a corporation where a member of the selection committee for the proposal for the operation preparation consignment and operation consignment of the learning and life support hub project for the growth of children in financially distressed households and the stability of family life presides, is an executive, advisor, or affiliated with. * Chairperson: Sakiko Gyo, Professor, Atomi University * Member: Hiroyuki Nishino, Director, NPO Free Space Tamaba * Member: Yuyo Maruyama, Representative, Harunire Consultation Room * Member: Yukio Matsumoto, Director, Children and Youth Department * Member: Takayuki Hamada, Head, Children and Family Support Section, Tamagawa General Branch Office Health and Welfare Center (8) Must not be a business operated by or effectively managed by a member of a violent group as defined in Article 2, Item 6 of the Act on Prevention of Unjustifiable Acts by Violent Group Members (Act No. 77 of 1991). (9) Must have a system in place to comply with relevant laws for the prevention of sexual violence, including the "Act on Measures for the Prevention of Child Sexual Violence by School Operators and Private Education and Childcare Providers" (Child Sexual Violence Prevention Act), scheduled to be enforced in December Reiwa 8, ensure that staff and volunteers engaged in this project comply with these laws, and periodically confirm the situation. 8. Period, Place, and Method of Information Document Distribution: (1) Period: October 19 (Mon) - November 9 (Mon), Noon (2) Place: Address listed in "20. Contact Person for this Matter" (3) Method: Hand-delivery at the above location (2), or download from the website. On Saturdays, Sundays, and holidays, only the website is available. 3. Deadline, Submission Location, and Method for Expression of Intent: Deadline: Must arrive by Noon on Monday, November 9, Reiwa 8. Place: Address/counter listed in "20. Contact Person for this Matter" above. Method: In person or by mail (If submitting in person, please call one day in advance. For mail, only registered mail or Letter Pack is accepted). 4. Deadline, Submission Location, and Submission Method for Proposals: Deadline: Must arrive by Noon on Wednesday, December 9, Reiwa 8. Place: Address/counter listed in "20. Contact Person for this Matter" above. Method: In person only. (Please call one day in advance). 7. Other: (1) Prohibition of Duplicate Proposals: Each applicant is limited to one proposal. Multiple proposals are not allowed. (2) Language and Currency Used in Procedures: Japanese language and Japanese currency only. (3) Requirement for Contract Creation: A discretionary contract will be concluded with the selected business operator based on the proposal content, and both the ward and the selected business operator will create a contract document. (4) Contract Deposit: Exempt. (5) Copyright Ownership, etc.: Copyright of documents created for this public offering belongs to the applicant. However, the ward may use the content of the applicant's documents free of charge for purposes such as public announcement of the business selection. Submitted documents will not be returned for any reason. (6) Information Disclosure: Applicants are deemed to consent to the public disclosure of their company name/name and the reasons for selecting their proposal (screening process, etc.) among those who expressed intent to participate and submitted proposals. (7) Cost Burden: All costs incurred in participating in this public offering, such as document preparation, travel, and communication expenses, shall be borne by the applicant. (8) Restriction on Interviews with Related Organizations: Direct inquiries or interviews with ward departments related to this business are prohibited until the selection results are announced. (9) Correction/False Information in Documents: After the submission period for expressions of intent and planning proposals has passed, no corrections, replacements, additions, or withdrawals by the applicant will be permitted. If false information is found in the submitted documents, the applicant will be disqualified. (10) Submission of Additional Documents: The ward may request the submission of additional documents or explanations regarding the content of the submitted documents if deemed necessary. (11) Confirmation of Business Implementation Status: The ward may visit the applicant's business implementation site to confirm and request explanations if deemed necessary. (12) Other: This proposal is solely for the purpose of selecting a business operator, and the ward is not bound by the content of the proposal at the time of contract.