Proposal recruitment for contract work for Ureshino City After-School Childcare Project

Proposal recruitment for contract work for Ureshino City After-School Childcare Project Ureshino City After-School Childcare Project Contract Specifications Ureshino City Citizen Welfare Department, Child-Rearing Future Division November, Reiwa 6 Ureshino City After-School Childcare Project Contract Specifications This specification shall apply to the contract for the Ureshino City After-School Childcare Project, in addition to the "Ordinance Establishing Standards for Facilities and Operation of Ureshino City After-School Childcare Projects," the "Ureshino City After-School Childcare Project Implementation Guidelines," and related laws and regulations. 1. Purpose: This specification aims to define the content and method of performance of the work to be carried out by the contractor of the Ureshino City After-School Childcare Project. 2. Basic Principles of Operation: (1) Operate with a full understanding of the purpose of the After-School Childcare Project. (2) Comply with the "Child Welfare Act" and other relevant laws and regulations, and operate with a full understanding of their intent. (3) Strive to provide meticulous services with consideration for the feelings of users. (4) Ensure equal access for users and operate fairly. (5) Maximize the utility of the facility and improve services for users. (6) Operate efficiently and reduce costs. 3. Facility Overview: Name | Location | Facility Overview | Capacity | Remarks - | - | - | - | - Gochomachi Elementary School After-School Childcare Club A | 3717 Gochomachi, Shiota Town, Ureshino City | Dedicated classroom | 40 people | Basic equipment necessary for operation will be provided by Ureshino City. See attached drawing ① | Dedicated classroom | 40 people Gochomachi Elementary School After-School Childcare Club B | 66.248㎡ | Dedicated classroom | 40 people Gochomachi Elementary School After-School Childcare Club C | 100.61㎡ | Dedicated classroom | 40 people Gochomachi Elementary School After-School Childcare Club D | 100.61㎡ | Dedicated classroom | 40 people Kumajima Elementary School After-School Childcare Club A | 1885 Kuma Otsu, Shiota Town, Ureshino City | Dedicated classroom | 40 people | See attached drawing ② Kumajima Elementary School After-School Childcare Club B | 66.248㎡ | Dedicated classroom | 40 people Shiota Elementary School After-School Childcare Club | 3817 Shiota, Shiota Town, Ureshino City | Classroom within Shiota Elementary School | 40 people | See attached drawing ③ Okusano Elementary School After-School Childcare Club | 80 Okusano, Ureshino Town, Ureshino City | Classroom within Okusano Elementary School | 45 people | See attached drawing ④ Ureshino Elementary School After-School Childcare Club A | 1647 Shimo-no, Ureshino Town, Ureshino City | Dedicated classroom | 40 people | See attached drawing ⑤ Ureshino Elementary School After-School Childcare Club B | 66.248㎡ | Dedicated classroom | 40 people Ureshino Elementary School After-School Childcare Club C | 66.248㎡ | Dedicated classroom | 40 people Ureshino Elementary School After-School Childcare Club D | 66.248㎡ | Dedicated classroom | 40 people Todoki Elementary School After-School Childcare Club | 2597 Iwayagawa-uchi Otsu, Ureshino Town, Ureshino City | Classroom within Todoki Elementary School | 45 people | See attached drawing ⑥ Yoshida Elementary School After-School Childcare Club A | 2997 Yoshida Hei, Ureshino Town, Ureshino City | Gymnasium MR | 25 people | See attached drawing ⑦ Yoshida Elementary School After-School Childcare Club B | 64㎡ | Classroom within Yoshida Elementary School | 35 people Onohara Elementary School After-School Childcare Club | 720 Iwayagawa-uchi Hei, Ureshino Town, Ureshino City | Classroom within Onohara Elementary School | 25 people | See attached drawing ⑧ 4. Operating Days and Hours: (1) Operating Days: Monday to Saturday, 6 days a week. However, excluding national holidays as defined by the Holidays Act (Act No. 178 of 1948), August 13 to 15, and December 29 to January 3 of the following year. (2) Operating Hours: ① Weekdays: From the end of school until 7:00 PM. ② Saturdays: From 7:30 AM to 7:00 PM. ② School opening/closing ceremonies, entrance ceremonies, graduation ceremonies: From the school's designated complete dismissal time until 7:00 PM. ③ Long-term vacations: From 7:30 AM to 7:00 PM. ④ Acceptance of new first-graders: New first-graders will be accepted from April 1. Operating hours may be changed by the mayor when deemed necessary. 5. Contract Period: Primarily for three years, from April 1, Reiwa 7 to March 31, Reiwa 10. 6. Contract Amount: Personnel costs for staff and temporary staff, operating management costs, and material costs will be paid within the budget. The proposed contract amount will be based on the reference amount of 100,535 thousand yen for Reiwa 7. (Personnel costs for additional support staff due to the acceptance of children with disabilities and costs related to treatment improvement will be paid separately from the operating contract fee.) The contract amount from the following fiscal year will be determined through consultation between the city and the contractor. Items belonging to the city will be lent free of charge, and repairs and replacements will be decided through consultation between the city and the contractor. 7. Content of Contract Work: (1) After-School Childcare Project: The project shall be implemented in accordance with Article 6, Paragraph 3, Item 2 of the Child Welfare Act, the "Operational Guidelines for After-School Childcare Clubs" (issued by the Ministry of Health, Labour and Welfare), the "Saga Prefecture After-School Childcare Club Guidelines," the "Ordinance Establishing Standards for Facilities and Operation of Ureshino City After-School Childcare Projects," and the "Ureshino City After-School Childcare Project Implementation Guidelines," as well as related laws and regulations. The city will secure the facilities for the implementation of the After-School Childcare Project. (2) Notes for Support Staff: ① Respect for children's human rights and consideration for individual differences among children. ② Prohibition of corporal punishment and any acts that cause physical or mental distress to children. ③ Response to guardians and building trust. ④ Careful handling of personal information and protection of privacy. ⑤ Improvement of qualifications as support staff. ⑥ Maintenance of the public nature of the project. (3) Duties of Support Staff: ① Ensure children's health management, safety, and emotional stability. ② Foster independence, social skills, and creativity through play. ③ Create an environment where children can autonomously engage in homework and self-study, and provide necessary assistance. ④ Provide assistance with basic life habits, help children become independent, and help them acquire those skills. ⑤ Maintain daily communication and information exchange with families regarding children's activities, and support the creation of a play environment at home and in the community. Specific Work Content: 1) Operations: a. Guidance on children's health management, safety, and emotional stability. b. Preparation before children arrive and care from arrival to departure. c. Handover to the city upon application for admission or withdrawal. d. Implementation of various events. e. Meetings with guardians. f. Communication with guardians. g. Prompt treatment of injuries and accidents, notification to guardians, and reporting to the city. h. Appropriate evacuation guidance in case of disasters, etc., and notification to the city and relevant organizations. i. Proper management of personal information, such as child registration records. j. Preparation and submission of daily logs, attendance records, etc. k. Creation of newsletters, etc. l. Cooperation with communication and collaboration with schools and related organizations. m. Coordination and ordering with schools and businesses for child transportation. n. Ordering and purchasing snacks, etc. o. Other necessary administrative tasks for the After-School Childcare Project. 2) Facility: a. Proper and safe management and use of the facility and attached equipment. b. Prevention of fires, theft, and other accidents. Note: One fire safety manager must be assigned to the Ureshino Elementary School After-School Childcare Club. c. Other tasks necessary for facility management and operation. (Attached Sheet 1: Safety Inspection Checklist for After-School Childcare Club Rooms) (4) Target Children: Children in grades 1 to 6 of elementary school, and children deemed appropriate for admission for healthy development. (5) Placement and Qualifications of Support Staff: ① Number of Staff: The following numbers shall be the standard, and staff shall be assigned according to local circumstances. However, one of these staff members may be replaced by an assistant. Registered Children: Up to 35 people: 2 or more Registered Children: 36 or more people: 3 or more (However, consideration should be given to increasing the number of support staff as the number of children increases.) If children requiring special consideration are accepted, additional support staff may be hired as needed, in addition to the above. The specific number will be decided in consultation with the city. Furthermore, one head support staff member shall be assigned to each elementary school. ② Qualifications: Support staff shall have completed training conducted by the prefectural governor as stipulated in Article 10, Paragraph 3 of the "Ordinance Establishing Standards for Facilities and Operation of Ureshino City After-School Childcare Projects." However, this includes those scheduled to complete the prefectural governor's training by March 31, Reiwa 8. ③ Project Operations Manager: One project operations manager shall be assigned to coordinate with the city, schools, and the community, and to manage personnel. a. Main duties of the Project Operations Manager: - Site visits at least once a week. - Coordination with the city, schools, and the community. - Supervision and management of after-school childcare club support staff and assistants. - Responding to consultations from support staff and personnel management. - Handling complaints from users and providing advice to staff. 8. Work Implementation Plan and Report: (1) Work Implementation Plan: a. Annual Plan: Submit the work implementation plan, etc., by the date specified by the city for each fiscal year of the contract period. (2) Work Implementation Report, etc.: a. Monthly Report: Submit a report on usage status, etc., for each month by the 10th of the following month. b. Annual Report: Promptly submit a work performance report and a financial report by the date specified by the city after the end of the fiscal year. 9. Status Reporting and On-site Inspections: The city may request the contractor to report on the status of operations and may conduct on-site inspections as necessary. 10. Compliance with Relevant Laws and Regulations: In operating the project, the contractor shall comply with relevant laws and regulations concerning the After-School Childcare Project, in addition to these specifications. 11. Termination of Contract: To ensure the proper operation of the project by the contractor, the contract may be terminated, or the contractor may be ordered to suspend all or part of the business operations for a specified period, in the following cases: (1) When the contractor fails to comply with the city's requests for reports, on-site inspections, or necessary instructions. (2) When the city deems it inappropriate to continue operations by the contractor. 12. Protection of Personal Information: The restrictions on the collection of personal information, notification of personal information handling operations, restrictions on use for purposes other than those intended and external provision, and provisions for proper management stipulated in the Ureshino City Personal Information Protection Ordinance shall apply mutatis mutandis to the contractor. Therefore, the contractor shall comply with this ordinance. Furthermore, the contractor shall take necessary measures for the proper handling of personal information. 13. Confidentiality: The contractor and those engaged in the contract work shall not disclose any secrets learned in the course of their duties to others, use them for their own benefit, or use them for improper purposes. This shall also apply after leaving their positions. 14. Consultation: In addition to the matters stipulated in these specifications, if any doubts arise regarding the content or processing of the contractor's work, they shall be resolved through consultation with the city. 15. Handover of Work: Upon expiration of the contract period or cancellation of the contract, the contractor shall promptly organize the administrative work related to the After-School Childcare Project and hand it over to the city and the person designated by the city. The costs related to the handover shall be borne by the contractor. Reference * User Fees, etc. (Reiwa 6) 1) Fee per child using the After-School Childcare Club: As shown in the table below (reduction/exemption system available). For sibling use, the second child and subsequent children receive a 50% discount. Category | Period | Fee per child using the After-School Childcare Club - | - | - Using the After-School Childcare Club throughout the year (including joining or withdrawing during the fiscal year) | Months other than August | Monthly fee: ¥3,000 August | Monthly fee: ¥6,000 Using on Saturdays | Add ¥1,000 to the monthly fee above. During school holidays | Spring break period | ¥3,000 Summer break period | ¥6,000 Winter break period | ¥3,000 End-of-term break period | ¥3,000 Using on Saturdays (only during summer break period) | Add ¥1,000 to the fee for the summer break period. 2) Insurance premium per child using the After-School Childcare Club: Paid by guardian. 3) Snack fee per child using the After-School Childcare Club: Paid by guardian (from April, Reiwa 7). * Snacks will be prepared and provided to children by the contractor. The contractor shall also explain the details of costs, etc., to guardians in advance and collect the snack fees. (Attached Sheet 1) Safety Inspection Checklist for After-School Childcare Club Rooms Date: Month Day, Reiwa ( ) Inspection Item Confirmed (○) Remarks 1 Toilets (window locks, water area checks, etc.) 2 Partition storage 3 Window locks in the After-School Childcare Club room 4 Water faucet check 5 Lock on the corridor-side entrance 6 Lock on the After-School Childcare Club room entrance 7 Lock on the After-School Childcare Club entrance ◎ As school facilities are borrowed, please ensure that locks are secured after the After-School Childcare Club closes for security reasons. Observations | Final Check Time: Hour Minute | Person in Charge | Responsible Person Confirmation Seal * If any abnormalities are found, please contact the project manager immediately. "Ureshino City After-School Childcare Project Contract Work" Proposal Implementation Guidelines These implementation guidelines establish the necessary matters for the purpose of screening whether participating businesses have sufficient ability to fully understand the specifications and perform them accurately, in order to select a contractor for the "Ureshino City After-School Childcare Project" (hereinafter referred to as "this work"). 1. Work Overview (1) Work Name: Ureshino City After-School Childcare Project (2) Purpose of Work: This work, based on Article 6, Paragraph 3, Item 2 of the Child Welfare Act, provides elementary school children whose guardians are working or otherwise unable to be home during the day with an appropriate place for play and living at the after-school childcare club after school hours, on Saturdays, and during long school breaks such as spring, summer, and winter vacations. It aims to foster their healthy development and support the balance between work and childcare. (2) Work Content: As per the attached "Ureshino City After-School Childcare Project Contract Specifications." (3) Contract Period: April 1, Reiwa 7 to March 31, Reiwa 10. (4) Estimated Maximum Contract Amount for Reiwa 7: 100,535 thousand yen. However, the contract amount from the following fiscal year will be determined through consultation between the city and the contractor. (5) Public Recruitment, etc.: Will be conducted on the city's website, etc. 2. Eligibility for Participation: (1) Must possess sufficient specialized knowledge, skills, and systems to perform this project. (2) Must have experience in implementing child-rearing support projects, contract work, or have experience in the Ureshino City After-School Childcare Project. (3) Must have enthusiasm for undertaking the child guidance and development work for the After-School Childcare Project. (4) Must be an organization that can smoothly operate this project, such as a social welfare corporation, NPO corporation, or a private business that can undertake the After-School Childcare Project. (5) The same business operator can undertake the contract for all 16 implementation locations. However, the following persons are not eligible to participate as participating businesses or members of participating businesses: