Public Competition Proposal for the Operation of Uto City Children's Third Place Business

Public Competition Proposal for the Operation of Uto City Children's Third Place Business Uto City Children's Third Place Business Operation Proposal Implementation Guidelines The details of the Uto City Children's Third Place Business Operation Consignment, the procedures, requirements, and screening for the public competition proposal for this business are as follows. 1. Purpose This business aims to realize a "child-centered society" by establishing a safe place for children facing various difficulties to spend their time, providing support such as forming daily habits, offering meals, and academic assistance. It also involves assessing the situation of children and families and connecting them with relevant organizations, providing comprehensive support tailored to each child's circumstances to ensure the child's best interests and foster self-esteem and social skills through the operation of the "Uto City Children's Third Place." This implementation guideline aims to establish the necessary matters for selecting a contractor for the Uto City Children's Third Place Business Operation Consignment through a public competition proposal method (hereinafter referred to as "proposal"). 2. Business Details (1) Business Name: Operation of Uto City Children's Third Place Business (2) Business Specifications: As per the attached "Uto City Children's Third Place Business Operation Consignment Specifications." In addition, the operation shall conform to the comprehensive care model of the Children's Third Place Business supported by the Blue Sea and Green Land Foundation (hereinafter referred to as "B&G Foundation"). (3) Consignment Period: April 1, 2027, to March 31, 2028 (12 months) * The period from the decision of the contractor (scheduled for January 2025) until the start of business consignment will be a preparation period for smooth business implementation, and no consignment fee will be incurred. However, the contractor shall cooperate with and advise the city on matters specified in the specifications. (4) Contract Method: Discretionary contract by public competition proposal method 3. Proposal Upper Limit Amount: 14,400,000 yen (including consumption tax and local consumption tax) * Proposals exceeding the proposal upper limit amount will not be accepted, so please be aware. 4. Participation Eligibility Requirements All of the following conditions must be met: (1) Not falling under the provisions of Article 167-4 of the Local Autonomy Act (Order No. 16 of 1947). (2) Possess the qualification to participate in competitive bidding for the relevant consignment business in Uto City. (3) Not be within the period of suspension of designation under the provisions of the Uto City Measures for Suspension of Designation for Contracts for Construction, etc. (Instruction No. 6 of 2004). (4) Possess the necessary technicians and qualifications for the relevant consignment business, if required. (5) Have experience in child welfare services or similar businesses, and be capable of performing the business content described in the Uto City Children's Third Place Business Operation Consignment Specifications. (6) Be an organization that has obtained corporate status as a general foundation, general incorporated association, public interest foundation, public interest incorporated association, social welfare corporation, or non-profit organization, and engages in non-profit activities and public interest projects. * For general foundations and general incorporated associations, only those with thoroughly non-profit status are eligible. (7) Be able to promptly establish a system for communication, coordination, and emergency response after the contract is concluded. 5. Application and Preliminary Screening (1) Submission Documents and Number of Copies: Applicants for this proposal must submit the relevant documents as follows. Document Name | Form | Number of Copies ---|---|--- 1. Public Competition Proposal Application | Form 1 | Original: 1 copy 2. Corporate Overview | Form 2 | 1 copy 3. Business Performance Report | Form 3 | 1 copy (2) Submission Method: Submit by hand or by mail. If submitting by mail, use "Registered Mail" or "Certified Mail" and confirm receipt of the mailed item by phone by the deadline. * For hand delivery, reception hours are from 8:30 AM to 5:00 PM (excluding Saturdays, Sundays, and holidays). (3) Submission Destination: Same as "13. Contact Department." (4) Submission Deadline: Friday, October 30, 2024, 5:00 PM (must arrive by this date). (5) Preliminary Screening Result Notification: ① Screening Result Notification: Wednesday, November 4, 2024 ② Notification Method: Email to the contact person listed on the Public Competition Proposal Application. 6. Inquiry Reception and Response (1) Submission Method: Briefly describe the content in the inquiry section of the Inquiry Form (Form 4) and submit by email. Confirm receipt of the email by phone upon submission. Inquiries other than by email will not be accepted. (2) Submission Deadline: Wednesday, September 30, 2024, 5:00 PM (must arrive by this date). (3) Submission Destination: Submit by email to the "13. Contact Department." (4) Response Method: Responses will be provided by email as needed, and all inquiries will be answered by Friday, October 9, 2024. If the information is to be provided in common, the content of the inquiries and responses will be posted on the city's website. (5) Precautions: ① The city may conduct interviews regarding the content if deemed necessary. ② The subject line of the email for submitting the inquiry form should be "[Company Name] Inquiry Form." ③ When sending an email, please contact the secretariat by phone to confirm receipt. ④ The inquiry form should be attached to the email in Word format. ⑤ Inquiries by phone, fax, or visit will not be accepted for any reason. ⑥ Inquiries regarding this proposal are limited to matters related to the preparation and submission of the Public Competition Proposal Application, the proposal, and this business. Inquiries regarding evaluation and screening will not be accepted. ⑦ There is no limit to the number of inquiries or the number of times inquiries can be made. 7. Site Visit (1) Business Operation Facility Overview: Location: 536 Asahi-machi, Uto City Construction Type: New construction Structure: Steel frame, single-story Facility Area: 195.45 m² (2) Site Visit Availability Period: Friday, September 4, 2024, to Wednesday, September 30, 2024. * Please coordinate the schedule for site visits with the "13. Contact Department." 8. Secondary Screening (Proposal Documents, etc.) (1) Submission Documents and Number of Copies: Applicants for this proposal must submit the relevant documents as follows. Document Name | Form | Notes | Number of Copies ---|---|---|--- 1. Proposal | Proposal Form 1 | * Optional format allowed. Please describe the business content in detail and specifically to incorporate uniqueness and ingenuity for each business in the specifications, and to convey feasibility. | Original: 1 copy, Copies: 8 copies 2. Quotation | Proposal Form 2 | * Optional format allowed. Please prepare a quotation for this consignment business. Proposals exceeding the contract upper limit will be disqualified. | 1 copy 3. Unique Documents | Optional format | To be attached if there are unique proposals. | 1 copy (2) Submission Method: Submit by hand or by mail. If submitting by mail, use "Registered Mail" or "Certified Mail" and confirm receipt of the mailed item by phone by the deadline. * For hand delivery, reception hours are from 8:30 AM to 5:00 PM (excluding Saturdays, Sundays, and holidays). (3) Submission Destination: Same as "13. Contact Department." (4) Submission Period: Thursday, November 5, 2024, to Friday, November 27, 2024, 5:00 PM (must arrive by this date). (5) Precautions: ① Clip the top left corner and attach indexes to documents 1 through 4. ② The original must be stamped with the representative's seal. Do not use the participant's name or logo on the copies. ③ Failure to submit the proposal documents by the deadline will be considered a withdrawal. (6) Submission of Withdrawal Notice (Form 5): If you wish to withdraw your proposal after submitting the Public Competition Proposal Application, etc., please submit the Withdrawal Notice (Form 5) as follows. ① Submission Deadline: Friday, November 27, 2024, 5:00 PM (must arrive by this date). ② Submission Destination: Same as "13. Contact Department." 9. Selection Procedure for Candidate Contractor The screening for this proposal will be conducted by the Uto City Children's Third Place Business Operation Consignment Proposal Evaluation Committee (hereinafter referred to as the "Evaluation Committee") based on the evaluation criteria determined by the committee (see P7). The proposal presentation and the content of the proposal documents will be comprehensively evaluated to select the most excellent contractor as the candidate contractor. However, if the results of the evaluation by the Evaluation Committee do not meet the city's requirements, the contractor will not be selected. (1) Preliminary Screening: Qualification Confirmation Screening The submitted documents, including the Public Competition Proposal Application, will be screened, and the "Public Competition Proposal Qualification Confirmation Result Notification" will be sent by email from the city to the proposing company by Wednesday, November 4, 2024. (2) Secondary Screening: Presentation and Hearing ① Date and Time/Location: Scheduled for mid-December 2024. (Separate notification will be provided). ② Presentation Time: Presentation within 30 minutes, Q&A approximately 10 minutes. ③ Presenters: Up to 3 people. ④ Method of Selecting Candidate Contractor: a. The total score will be 700 points, and the sum of scores for each evaluation item will be calculated by each evaluation committee member. b. The average score of the evaluation committee members calculated in (a) will be used as the proposer's evaluation score, and rankings will be assigned. c. A score of 420 points (60%) of the evaluation score in (b) will be the minimum evaluation score, and proposals not meeting this will not be selected. d. Even if there is only one proposer, they will be selected as the candidate contractor if they meet the minimum evaluation score indicated in (c) or higher. e. In case of a tie in the final evaluation score, the proposer with the higher score in "② Benefit" based on the evaluation criteria will be selected. (3) Result Notification and Public Announcement of Selection Results: Scheduled for late December 2024. All proposing companies will be notified in writing, and the name of the most excellent proposer will be published on the city's website. Inquiries regarding the progress and content of the screening will not be answered by phone or in writing. Appeals against the screening results will not be accepted. 10. General Precautions (1) All expenses related to this proposal shall be borne by the applicant. (2) A projector and screen can be lent by the city for the presentation. Please contact us in advance if you wish to use other equipment. (3) One proposal per company is allowed. (4) Modifications, changes, or additions to the proposal documents after submission are not permitted. (5) Submitted documents will not be returned. (6) The copyright of the proposal documents belongs to the proposer. However, the city may use the content of the submitted documents free of charge without the consent of the contractor for reporting or public announcement purposes related to this proposal. (7) Submitted documents are subject to public document disclosure requests based on the Uto City Information Disclosure Ordinance (Ordinance No. 1 of 1999). (8) If you wish to withdraw your participation after submitting the proposal documents, please contact the relevant department promptly. (9) Disqualification will occur if any of the following conditions are met: ① Submitted materials do not comply with the submission methods or conditions of these guidelines. ② False information is found in the proposal content. ③ Actions that affect the fairness of the screening are recognized. ④ Suspension of designation or exclusion from designation is received before the contract is concluded. ⑤ Other violations of these guidelines are recognized. 11. Contract and Other Matters (1) Business Consignment Contract: ① Contract Conclusion: After being selected as the contractor, a contract will be concluded after a quotation comparison. The selected contractor is the one chosen as the optimal contracting party based on the results of this proposal screening. A contractual relationship with the client does not arise until the contract procedures under the Uto City Contract Administration Regulations (Uto City Regulations No. 16 of 2002) are completed. ② Contract Business Content: The business content related to the contract will be specified separately in the specifications. It is possible that the specifications may be changed based on the proposal content at the time of contract conclusion, but the proposal is not necessarily reflected in the specifications. 12. Implementation Schedule Content | Period | Remarks ---|---|--- 1. Announcement of Implementation Guidelines and Specifications | Friday, September 4, 2024 | City website 2. Application and Preliminary Screening: Submission of application documents begins | Friday, September 4, 2024 | 3. Inquiry Reception Begins | Friday, September 4, 2024 | 4. Inquiry Reception Deadline | Wednesday, September 30, 2024, 5:00 PM | Email 5. Inquiry Response | Friday, October 9, 2024 | Email 6. Application and Preliminary Screening: Submission deadline for application documents | Friday, October 30, 2024, 5:00 PM | Hand-delivery/Mail 7. Preliminary Screening Result Notification, etc. | Wednesday, November 4, 2024 | Email 8. Secondary Screening: Submission of documents begins | Thursday, November 5, 2024 | 9. Secondary Screening: Submission deadline for documents | Friday, November 27, 2024, 5:00 PM | (Mail must arrive by this date) Hand-delivery/Mail 10. Withdrawal Notice Submission Deadline | Friday, November 27, 2024, 5:00 PM | (Mail must arrive by this date) Hand-delivery/Mail 11. Secondary Screening (Presentation and Hearing) | Mid-December 2024 | * Scheduled 12. Result Notification and Announcement of Selection Results | Late December 2024 | * Scheduled 13. Contract Conclusion | January 2025 | * Scheduled 14. Preparation for Consignment Start | February 2025 | * Scheduled 13. Contact Department: Uto City Health and Welfare Department, Children's Future Office. Contact: Hachibetsutou [Submission Destination] 164-3 Minamidambara-machi, Uto City, 869-0421 Uto City Health Center [Phone Number] 0964-22-1111 (Main) Ext. 460 [Email Address] kodomomirai00@city.uto.lg.jp Evaluation Criteria Evaluation Item | Evaluation Perspective | Score ---|---|--- (1) Operation System | ① Business Performance: Is there sufficient experience in child welfare-related business or similar? | 10 | ② Implementation System: Is the operational structure and staffing system in line with the specifications? | 15 | Is there a proposed method to reliably secure operating staff with appropriate qualifications? | 10 | Are there plans for improving the qualifications and expertise of staff? | 5 | ③ Collaboration and Cooperation System: Can sufficient collaboration with relevant organizations be achieved? | 5 | ④ Safety Measures: Are safety systems in place, such as accident prevention/response, disaster preparedness/response, crime prevention/unauthorized person response, and hygiene management? | 5 | ⑤ Personal Information, etc.: Is there a system for appropriate handling and specific management of personal information, and is information management thorough? | 5