Public Announcement Regarding Request for Proposals (Proposal Method) for Cultural Tourism Promotion Project: Walking Map Creation Service Contract

Public Announcement Regarding Request for Proposals (Proposal Method) for Cultural Tourism Promotion Project: Walking Map Creation Service Contract
Cultural Tourism Promotion Project: Public Announcement Regarding Request for Proposals (Proposal Method) for Walking Map Creation Service Contract (Announcement) We will solicit contractors through a proposal method as follows.
June 26, Reiwa 8 Contract Manager: Yutaka Ikeda, Governor of Kagawa Prefecture 1. Matters for public announcement (1) Contracted service name: Cultural Tourism Promotion Project: Walking Map Creation Service Contract (2) Contract period: Contract date to March 28, Reiwa 9 (3) Maximum contract amount: 1,900,000 yen (including consumption tax and local consumption tax) (4) Outline of contracted services: To create and publish a walking map, in both print and digital formats, that promotes circulation of cultural resources centered around the Kagawa Prefectural Museum. 2. Eligibility for application: Applicants who meet the following requirements will be considered.
(1) Not falling under the provisions of Article 167-4 of the Local Autonomy Act (Showa 22, Cabinet Order No. 16). (2) Not currently subject to suspension of designation under the Kagawa Prefecture Measures for Suspension of Designation for Procurement of Goods, etc. (Heisei 11, Kagawa Prefecture Public Notice No. 787). (3) Not having filed for commencement of rehabilitation proceedings under the Corporate Reorganization Act (Heisei 14, Act No. 154) or for commencement of reconstruction proceedings under the Civil Reconstruction Act (Heisei 11, Act No. 225).
However, the following persons shall meet this requirement.
① Persons who have received a decision to commence rehabilitation proceedings under the Corporate Reorganization Act. ② Persons who have received a decision to approve a rehabilitation plan (final and binding) under the Civil Reconstruction Act. (4) No outstanding prefectural taxes in Kagawa Prefecture. 3. Method of application and notification of confirmation of eligibility requirements (1) Submit the Expression of Intent to Apply and documents certifying compliance with eligibility requirements (hereinafter referred to as "Expression of Intent to Apply, etc.") to the application destination specified in 12 below.
1) Submitted documents: ① Expression of Intent to Apply (Form 1) ② Documents certifying compliance with eligibility requirements (Form 2) ③ Kagawa Prefecture Tax Payment Certificate (Certificate of no arrears). However, this is not required for those listed in the list of competitive tender participants for procurement of goods, etc., under Article 180, Paragraph 2 of the Kagawa Prefectural Accounting Regulations (Showa 39, Kagawa Prefectural Ordinance No. 19) and those who are not subject to prefectural tax obligations (e.g., voluntary organizations).
2) Submission method: ① and ② may be submitted in person, by mail, or by email. If submitting by email, it must be in PDF format.
③ may be submitted in person or by mail.
3) Acceptance period and hours: (Acceptance period) From June 26, Reiwa 8 (Friday) to July 6, Reiwa 8 (Monday) (excluding Saturdays, Sundays, and holidays). (Acceptance hours) 8:30 AM - 12:00 PM, 1:00 PM - 5:15 PM (2) All applicants who submit the Expression of Intent to Apply, etc., will be notified of the confirmation of their eligibility by July 9, Reiwa 8 (Thursday) by mail or email.
Only those who meet the eligibility requirements may submit a proposal.
4. Information session: No information session will be held.
5. Grounds for disqualification: Proposals that fall under any of the following categories, or any fraudulent acts, will result in disqualification.
① If the prescribed documents (including electronic data) are not complete by the submission deadline for documents.
② If the proposal does not meet the requirements specified in the public announcement, such as missing information in the submitted documents.
③ If there is any falsehood or fraud in the submitted documents.
④ If the estimated amount of the proposal exceeds the maximum contract amount.
6. Submission and response method for questions: If you have any questions regarding the public announcement, please submit them using Form 3 in person, by mail, or by email by July 13, Reiwa 8 (Monday).
Answers will be sent by email to all applicants who meet the eligibility requirements on July 17, Reiwa 8 (Friday).
They will also be available for viewing at the location specified in 12 below.
7. Submission of proposals, etc.: After receiving the confirmation of eligibility requirements, submit them in person or by mail (must arrive within the period) to the "Application/Inquiry Contact" in 12 below.
(1) Submitted documents: ① Proposal: Number of copies: 7 copies (Original: 1 copy with company name, Copies: 6 copies without company name). Do not include characters or symbols that identify the company name, trademark, or business name on the copies. The proposal must include the following content:
- Propose specific implementation details, design proposals, and utilization promotion plans unique to the Kagawa Prefectural Museum, based on the purpose of the attached "Cultural Tourism Promotion Project: Walking Map Creation Service Specifications" and the items listed in Section 4 of the same specifications. (Detailed content will be discussed and finalized between the prefecture and the contractor after the contract is awarded.) - Business implementation structure - Business implementation schedule ② Quotation: Number of copies: 7 copies (Original: 1 copy with company name, Copies: 6 copies without company name). Do not include characters or symbols that identify the company name, trademark, or business name on the copies. The addressee of the quotation shall be "Yutaka Ikeda, Governor of Kagawa Prefecture". The quotation must include detailed and specific breakdown of costs.
(2) Acceptance period, etc.: (Acceptance period) From July 9, Reiwa 8 (Thursday) to July 24, Reiwa 8 (Friday) (excluding Saturdays, Sundays, and holidays). (Acceptance hours) 8:30 AM - 12:00 PM, 1:00 PM - 5:15 PM. *Changes, additions, or resubmissions of proposals after submission are not permitted.
8. Selection method: (1) The "Cultural Tourism Promotion Project: Walking Map Creation Service Proposal Method Selection Committee" will conduct a document review, and the applicant with the highest total score from all committee members will be selected as the candidate for the contract.
(2) If there are multiple applicants with the same evaluation score, the applicant with the highest number of first-place rankings by the committee members will be ranked first. If there is a tie for first place, the number of second-place rankings will be compared, and if there is still a tie, the same comparison will be made for third place and below to determine the candidate for the service contract. If all are tied, the applicant with the lowest cost will be the candidate for the service contract. If the amounts are the same, the committee members will re-evaluate the tied applicants to determine the candidate for the service contract.
9. Evaluation criteria: Evaluation will be based on a 5-level rating for each of the following items, and the total score from the 5 committee members will be the score for each applicant.
(1) Evaluation items: Evaluation item | Points to consider | Multiplier | Score 1. Evaluation of proposal content | Is it a map that circulates historical and cultural resources centered around the Prefectural Museum? | x3 | 15 | Is the target audience and appeal method clear, feasible, and appropriate? | x2 | 10 | Is the design attractive for people to pick up? | x3 | 15 | Is the map design useful for walking, such as clear routes? | x2 | 10 | Is there a system for operational support and maintenance for the digital map? | x2 | 10 | Is the digital map easily accessible and intuitively operated? | x2 | 10 | Is the schedule clear and appropriate? | x2 | 10 | 2. Evaluation of project implementer | Is the necessary personnel and organizational structure in place to implement the project? | x1 | 5 | Do you have the necessary experience, etc., to effectively carry out the project? | x1 | 5 | 3. Evaluation of cost calculation | The applicant with the lowest bid will receive 10 points. | Score = 10 x (Lowest bid amount / Submitted bid amount) (rounded down to the nearest decimal) | x2 | 10 | Total | | | 100 points | (2) Evaluation criteria: Excellent = 5 points, Good = 4 points, Average = 3 points, Slightly Poor = 2 points, Poor = 1 point. (3) Setting of minimum score: A minimum score of 300 points (total score from 5 committee members) will be set. If there are no applicants who meet this score, there will be no candidates.
10. Requirement for contract creation: Required.
11. Possibility of electronic contract: Possible.
*For electronic contracts (contracts created as electronic files, with electronic signatures via electronic contract services instead of mutual seals, and a timestamp confirming that the electronic record has not been altered), the electronic contract service designated by the prefecture will be used. To use this service, you will need an internet environment and an email address for concluding the contract.
(2) If you wish to use electronic contract, submit the "Agreement to Electronic Contract and Email Address Confirmation Form" via email from the time of submitting the quotation after the candidate for the contract is selected until the prefecture sends the draft contract.
(3) In electronic contracts, the date of contract conclusion is the date the timestamp is applied.
12. Application/Inquiry Contact: 4-1-10 Bancho, Takamatsu City, Kagawa Prefecture, 760-8570 Kagawa Prefectural Government Policy Department, Cultural and Arts Bureau, Cultural Promotion Division, General Affairs and Promotion Group Contact Person: Seo TEL: 087-832-3784 FAX: 087-806-0238 E-mail: bunka@pref.kagawa.lg.jp 13. Schedule: June 26: Announcement start, July 6: Announcement end, July 8: Expression of Intent to Apply submission deadline, July 9: Notification of confirmation of eligibility requirements, July 13: Question submission deadline, July 17: Answers to questions and viewing, July 24: Proposal submission deadline, July 31: Examination end (document review) (scheduled), Early August: Notification of proposal review results (scheduled), Quotation collection (scheduled), Mid-August: Contract conclusion (scheduled).
Cultural Tourism Promotion Project: Walking Map Creation Service Specifications 1. Contracted service name: Cultural Tourism Promotion Project: Walking Map Creation Service Contract 2. Contract period: From the contract date to March 28, Reiwa 9. 3. Purpose of contracted services: To widely convey the charm of history and cultural arts in the prefecture by creating a walking map (hereinafter referred to as "the map") that promotes circulation of historical and cultural resources in the prefecture in Reiwa 8.
4. Details of contracted services: Create a map in print and digital formats that indicates historical and cultural resources around the Kagawa Prefectural Museum and promotes circulation unique to the Prefectural Museum.
Details are as follows.
(1) Map creation: The content of the map will be created in consultation with the prefecture and the contractor. (Content proposal: Introduction to regional resources around the Prefectural Museum (spots related to the Matsudaira family, cultural resources, etc.), explanations of stories related to cultural resources, recommended circulation routes by time and purpose, etc.) The map is scheduled to be released around November, Reiwa 8. The map will be created in multiple languages (English, Chinese (Traditional/Simplified), Korean). The mobile devices used by digital map users will be those owned by the individual users. The specifications for digital media are not specified, but it should be a system (such as a web browser) that can support as many mobile devices as possible and be available 24 hours a day during the implementation period. It should be a convenient method that utilizes functions such as QR codes and GPS. The digital media should remain accessible after the contract period. It should be a system that can analyze access logs, target spot visitor numbers, and circulation days. A manual explaining the overview, management and operation methods, operating procedures, and how to handle inquiries and malfunctions for the digital media should be provided to the prefecture. The digital media content should be converted to print format and 1,000 copies (400 Japanese, 150 English, 150 Chinese (Traditional), 150 Chinese (Simplified), 150 Korean) should be delivered to the prefecture. In addition to this service contract, the prefecture plans to create rewards for visitors at the Prefectural Museum, and proposals for utilization promotion using these rewards are also welcome. (2) Handling of inquiries, etc.: The prefecture will serve as the contact point for user inquiries, but the contractor must promptly respond to inquiries from the prefecture related to this service, such as inquiries about digital media. The contractor must also respond if modifications to the digital media content are necessary.
5. Deliverables: Upon completion of this service, submit print data for the print format and one copy of the completion report.
6. Special provisions: (1) The contractor shall hold sufficient consultations with the prefecture to ensure smooth progress of this service. (2) Create a schedule (work plan) from commencement to completion and present it to the prefecture in advance. (3) In case of any doubt regarding the content of this service, consult immediately. (4) Maintain confidentiality regarding the content of this service and do not disclose, divert, or lend it without permission. (5) The copyright arising from this service shall belong to the prefecture. If copyright of a third party is used, the contractor shall pay close attention to copyright, portrait rights, etc., and handle all procedures, including the cost of using the copyrighted work, at the contractor's expense. (6) If it becomes necessary to consider the cancellation or modification of the project due to unforeseen circumstances, follow the prefecture's decision. In such cases, the prefecture and the contractor will discuss the expenses incurred up to the cancellation of the project or the expenses required for the modified project, and the prefecture will pay for the expenses agreed upon. (7) Matters not explicitly stated in these specifications and any doubts that arise shall be discussed with the prefecture on a case-by-case basis. (8) The contract fee will be paid upon completion of the project.