Conditional Open Competitive Bidding for Cleaning Services of Ishiwaki Public Housing Water Receiving Tank

1. Akita Prefecture Conditional Open Competitive Bidding Announcement Conditional open competitive bidding will be conducted as follows, in accordance with the provisions of Article 167-6 of the Local Autonomy Act (Cabinet Order No. 16 of 1947). October 30, Reiwa 8 (2026) Contracting Officer: Toru Bizenn, Director, Akita Prefectural Yurihama Regional Promotion Bureau 1. Matters for Bidding (1) Service Name: Cleaning Services of Ishiwaki Public Housing Water Receiving Tank (2) Service Location: 7-87 Ishiwaki Ajiajimano, Yurihonjo City, Akita Prefectural Staff Ishiwaki Public Housing (3) Service Period: From the date of contract to January 29, Reiwa 9 (2027) (4) Service Outline: Cleaning of the water receiving tank (storage tank) in accordance with the Water Business Act and the Technical Standards for Maintenance and Cleaning of Air Conditioning Equipment, etc., and water quality testing in accordance with the Water Business Act and Guidelines for Drinking Well and Other Sanitation Measures (Showa 62, January 29, Ministry of Health and Welfare, Director of the Public Health Bureau). 2. Bid Participation Qualifications Eligible bidders must meet all of the following requirements: (1) Not fall under the provisions of Article 167-4 of the Local Autonomy Act. (2) Not have filed for commencement of rehabilitation proceedings under the Corporate Rehabilitation Act (Act No. 154 of 2002) or commencement of civil rehabilitation proceedings under the Civil Rehabilitation Act (Act No. 225 of 1999) (excluding those for whom a decision to commence proceedings has been made). (3) Not have any outstanding Akita prefectural taxes, and be enrolled in social insurance with no outstanding social insurance premiums (excluding applicable exemption businesses). (4) Have a business office, etc., within Akita Prefecture. (5) As of the date of this announcement, be registered in the "Building Maintenance Contractor Registration List" stipulated in Article 5 of the "Qualifications Required for Participating in Open and Designated Competitive Bidding for Maintenance of Buildings, etc." (Akita Prefecture Public Notice dated June 1, 2010). ① Registered for "Drinking Water Storage Tank Cleaning" as a desired service. ② Registered for "Yurihama Regional Promotion Bureau Jurisdiction" as a region where contract performance is possible. (6) Employ qualified personnel residing in Akita Prefecture and be able to assign them as service personnel to perform this contract. (7) Not fall under Article 6 of the Akita Prefectural Ordinance on the Exclusion of Organized Crime (Heisei 23 Akita Prefectural Ordinance No. 29), i.e., not be a member of an organized crime group or have close ties with organized crime groups. 3. Submission of Bid Participation Qualification Confirmation Application, etc. (1) Those wishing to participate in the bid must submit the bid participation qualification confirmation application form, distributed separately, as follows: ① Documents to submit: A. Bid Participation Qualification Confirmation Application Form (Form No. 1) B. Affidavit (Form No. 2) C. Copy of Certificate of Registered Matters (copy of register transcript) or copy of document proving the existence of a business office, etc., within Akita Prefecture. D. Copy of qualification certificate for qualified personnel as defined in 2(6) and copy of certificate of completion of training for cleaning service personnel, and copy of notification of acquisition of employment insurance insured person status (for employer notification). ② Submission Period: From the date of this announcement until Thursday, November 12, Reiwa 8 (2026). However, excluding Akita Prefectural Holidays as defined in Article 1, Paragraph 1 of the Akita Prefectural Holidays Act (Heisei 1 Akita Prefectural Ordinance No. 29). ③ Submission Time: 9:00 AM to 5:00 PM. ④ Submission Location: General Affairs and Accounting Team, General Affairs and Planning Department, Akita Prefectural Yurihama Regional Promotion Bureau. ⑤ Number of Copies: 1 copy. ⑥ Distribution of Bid Participation Qualification Confirmation Application Forms: The forms will be posted and distributed on the official Akita Prefecture website "Binokuni Akita Net" from the date of this announcement. (2) Bid participation qualification confirmation will be conducted primarily for the bidder(s) who are likely to be the successful bidder(s) after the bid opening. Confirmation will not be conducted for others. (3) If a bidder who has submitted a bid participation qualification confirmation application form subsequently becomes ineligible to participate in the bid before the successful bidder is determined, they must submit a bid withdrawal notice before the bid opening, or a notification stating such fact after the bid opening, promptly. 4. Delivery of Design Documents, etc. Specifications, draft contract, and non-itemized breakdown (hereinafter referred to as "design documents, etc.") related to this service will be posted on the official Akita Prefecture website "Binokuni Akita Net" from the date of this announcement until Friday, November 13, Reiwa 8 (2026). 5. Inquiries and Answers Regarding Design Documents, etc. (1) Inquiries regarding design documents, etc., must be submitted in writing to the Director of the Akita Prefectural Yurihama Regional Promotion Bureau by Monday, November 9, Reiwa 8 (2026). (2) Answers to the above inquiries will be posted on the official Akita Prefecture website "Binokuni Akita Net" by Tuesday, November 10, Reiwa 8 (2026). 6. Bid Security: Exempt. 7. Contract Security (1) Payment of Contract Security: The successful bidder must provide one of the following forms of contract security equivalent to 1/10 or more of the contract amount at the time of submitting the contract documents: ① Payment of contract security. ② Provision of marketable securities as collateral in lieu of contract security. ③ Guarantee from a bank or guarantee company. (2) Exemption of Contract Security: The contracting officer may exempt all or part of the contract security if any of the following apply. In such cases, if exemption is granted, the payment of contract security will not be required. ① When a performance guarantee insurance contract with an insurance company, naming the Director of the Akita Prefectural Yurihama Regional Promotion Bureau as the insured, has been concluded. ② When the contractor has entered into several contracts of similar type and scale with the national government or local public bodies in the past two years, has fulfilled all of them faithfully, and is not likely to fail to fulfill the contract. 8. Bid Submission, etc. (1) Submission Method: Those who have submitted the bid participation qualification confirmation application form under item 3 must bring their bid form to the bid venue at the scheduled bid opening time, submit it, and attend the bid opening. 3 (2) Scheduled Bid Opening Date and Time: 1:30 PM, Friday, November 13, Reiwa 8 (2026), First Conference Room, Yurihama Regional Promotion Bureau Building. (3) Amount to be Written on Bid Form: When determining the successful bid, the successful bid amount will be the amount written on the bid form plus an amount equivalent to 10/100 of that amount (if there are fractions of less than 1 yen, such fractions shall be rounded down). Therefore, bidders shall write an amount equivalent to 100/110 of their estimated contract desired amount on the bid form, regardless of whether they are taxable or tax-exempt business operators for consumption tax. (4) Other: ① The number of bid executions is limited to two. ② Bids will be executed even if there is only one bidder. 9. Method of Determining the Successful Bidder: (1) Among bidders who submitted bids within the limit of the estimated price, the bidder with the lowest bid price shall be the successful bidder candidate. If there are two or more such bidders, their order shall be determined by lot, and the top-ranked bidder shall be the successful bidder candidate. (2) The bid participation qualifications of the successful bidder candidate in (1) will be confirmed. If the qualifications are confirmed, that bidder candidate shall be determined as the successful bidder. However, if it is deemed significantly inappropriate because it would disturb the order of fair trade to conclude a contract with the successful bidder candidate, they will not be determined as the successful bidder. (3) If a successful bidder is not determined under (2), the bidder with the next lowest bid price among those who bid within the limit of the estimated price shall be the successful bidder candidate, and the confirmation in (2) will be performed. (If there are two or more such bidders, their order shall be determined by lot as described in the latter part of (1). However, if the successful bidder candidate was determined by lot, the next ranked bidder shall be considered.) (4) The above method shall be repeated sequentially until a successful bidder is determined. (5) If the successful bidder candidate is determined to be unqualified in (2), the contracting officer shall promptly notify the successful bidder candidate of the reason for the disqualification decision by issuing a Qualification Confirmation Result Notice (Form No. 5). (6) A person who receives the notification in (5) may request an explanation of the reason for the disqualification decision in writing to the contracting officer within 2 days (excluding holidays as defined in Article 1, Paragraph 1 of the Akita Prefectural Holidays Act (Heisei 1 Akita Prefectural Ordinance No. 29)) from the day after the date of notification. Furthermore, if the person who receives the notification in (5) does not make such a request, they may file a complaint with the contracting officer within 3 days (excluding holidays) from the day after the public announcement of the bid results. (7) The successful bidder must promptly submit a document certifying that there are no outstanding Akita prefectural taxes or social insurance premiums. 10. Invalid Bids: Any bid falling under any of the following shall be invalid. (1) Bids submitted by persons confirmed to lack bid participation qualifications. (2) Bids submitted by persons confirmed to no longer meet the requirements listed in 2 during the period from the bid opening date to the bid award date. (3) Bids submitted by the same person for two or more bids for the same tender. (4) Bids submitted by an agent for two or more bidders for the same tender. (5) Bids deemed to have been made through collusion or other fraudulent acts. (6) Bids with omitted or illegible entries, or bids with the bid amount corrected. (7) Bids submitted by agents without a letter of delegation. (8) Bids lacking a signature and seal. (9) Bids submitted by those who did not attend the bid opening among those who submitted bid forms. (10) Bids deemed to violate the instructed conditions, in addition to those specified above. 11. Other: (1) No briefing sessions or site explanation meetings will be held for the bidding. (2) No hearings will be held regarding bid participation qualifications. However, explanations may be requested if deemed necessary. (3) Submitted bid participation qualification confirmation applications, etc., will not be returned. Furthermore, bid participation qualification confirmation applications, etc., will not be published or used without permission. (4) The cost of preparing bid participation qualification confirmation applications, etc., shall be borne by the submitter. (5) The contract period may be changed due to circumstances. (6) Bidders must be thoroughly familiar with the design documents, etc., and comply with the precautions for bidding. (7) If the successful bidder is found to no longer meet the requirements listed in 2 between the bid award and the contract signing, the contracting officer may not conclude the contract with that successful bidder. (8) Matters not stipulated in this announcement shall be governed by the provisions of the Local Autonomy Act, the Local Autonomy Act Enforcement Regulations, and the Regulations. 12. Inquiries: (1) Regarding Bids: Finance Section, General Affairs Division, Tel: 0247-26-2114 (2) Regarding Projects, etc.: Collaborative Promotion Section, Planning and Policy Division, Ishikawa Town, Tel: 0247-26-9111