FY Reiwa 8 Disaster Prevention Administrative Radio (Broadcast System) Equipment Partial Update Work Consignment

FY Reiwa 8 Disaster Prevention Administrative Radio (Broadcast System) Equipment Partial Update Work Consignment
(Form No. 1) Public Notice of General Competitive Tender Execution Kazumasa Miwa, Mayor of Kisosaki Town 1. Overview of Work for General Competitive Tender (1) Work Name (2) Work Location: Within the area of Kisosaki Town, Kuwana District, Tomitako, etc. (3) Work Overview: Partial update of 3 local broadcast stations for disaster prevention administrative radio. (4) Delivery Deadline: March 16, Reiwa 9 (scheduled). (5) Estimated Price: Yen (publicly announced after the fact). (6) Minimum Reserve Price: Not set. 2. Matters Related to Participation Qualifications: Those who can participate in the general competitive tender for the commissioned work must meet all of the following conditions from the date of application for confirmation of competitive tender participation qualifications to the date of tender execution. (1) Not a person falling under the provisions of Article 167-4 of the Local Autonomy Act Enforcement Order (Showa 22, Cabinet Order No. 16). (3) (4) (5) (6) (7) (8) Must have experience in performing similar work as the prime contractor for public projects. - A person registered in the "Maintenance and Inspection Services" category, specifically "Disaster Prevention Communication Equipment," of the Kisosaki Town Tender Participant List. In addition, a general competitive tender will be conducted for the following commissioned work as follows, and public notice is hereby given in accordance with the provisions of Article 7 of the Kisosaki Town Contract Administration Regulations (Heisei 14, Kisosaki Town Ordinance No. 10). June 22, Reiwa 8 Tender Participant Qualification Confirmation Application Date to Tender Execution Date: Between the date of application for confirmation of competitive tender participation qualifications and the date of tender execution. (2) Must be able to assign a technician with a Class 3陆上特殊無線技士 (Land Radio Technician) or higher qualification to the work. Other: Must not be in violation of laws and regulations. Must have a thorough understanding of the design documents, special specifications, etc., and be able to participate in the tender with a full understanding of the work content. Must not be in a state of severe financial distress, such as being subject to transaction suspension by a clearing house. 3. Reception of Tender Participation Qualification Confirmation Application: Those wishing to participate in the tender must submit the following documents. (1) Application Documents: ① Competitive Tender Participation Qualification Confirmation Application (Preliminary Review) (Form No. 2-1) (2) Reception: ① Reception Period: From Monday, June 22, Reiwa 8, to Tuesday, June 30, Reiwa 8, between 9:00 AM and 5:00 PM (excluding Saturdays, Sundays, and public holidays). ② Submission Location: Kisosaki Town Hall, Crisis Management Division (Phone: 0567-68-6101). ③ Submission Method: In person. 4. Inspection, Download, and Questions Regarding Design Documents, etc.: (1) ① Inspection Period: From the date of announcement to the day before the tender date, from 9:00 AM to 5:00 PM (excluding Saturdays, Sundays, and public holidays). ② Inspection Location: Kisosaki Town Hall, Crisis Management Division. (2) If you have questions regarding the design documents, etc., they will be handled as follows: ① Method of Questions: By submitting a written document (Inquiry Form). ② Deadline for Submission of Questions: By 5:00 PM on Tuesday, June 30, Reiwa 8. ③ Submission Location for Questions: Kisosaki Town Hall, Crisis Management Division, or via email (Email address: kikikanri@town.kisosaki.mie.jp). ④ Answers to Questions: Will be publicly announced on the Town's website on Friday, July 3, Reiwa 8. 5. Determination of Participation Qualifications: Qualifications will be determined based on preliminary review of the application and post-tender review. 6. Site Briefing Session: No site briefing session will be held for the commissioned work. 7. Tender Security: Tender security is waived. 8. Contract Security: Contract security is waived. The tender documents, design documents, and specifications (hereinafter referred to as "design documents, etc.") can be inspected or downloaded from the Town's website. Those who are notified that they do not meet the participation qualifications may request an explanation of the reasons in writing by Monday, July 13, Reiwa 8. 9. Tender Execution: Tender forms must be submitted in person by paper to the following date and location. Date and Time: Wednesday, July 8, Reiwa 8, 9:15 AM. Location: Kisosaki Town Hall, 4th Floor, Conference Room (Tender Room). (1) The number of tender rounds will be 3. A separate tender form is required for each round. (2) If there is only one tender participant, the tender will be canceled. (3) At the time of tender execution, please submit the following documents: - Work Cost Breakdown (Estimate) - Affidavit - Tender Participation Qualification Confirmation Application (Post-tender Review) (Form No. 2-2) - Work Performance Record (Form No. 3-1, Form No. 3-2 for prime contractor experience in similar work ordered by public bodies). (4) The successful bidder will be determined after reviewing the submitted documents after the tender execution. (5) The Tender Participation Qualification Confirmation Application (Preliminary Review) is accepted based on the applicant's self-assessment. 10. Invalid Tenders: Tenders falling under Article 22 of the Contract Administration Regulations, as well as tenders falling under any of the following items (1) to (5), will be invalidated. (1) Tenders submitted by persons without participation qualifications. (2) Two or more tender forms submitted by the same person for the same item. (3) Tenders submitted based on an agreement between tenderers. (4) Tenders where the amount or other記載事項 (written matters) are unclear. (5) Tenders that violate the tender conditions, in addition to the foregoing items. 11. Disqualified Tenders: Tenders falling under any of the following categories will be disqualified. (1) Tenders submitted with an amount below the minimum reserve price, where a minimum reserve price has been set. 12. Payment Terms: Advance payment, partial payment. 13. Other: (1) Subcontracting between tenderers (participants in the same tender) is prohibited. (2) Other matters shall be governed by the Contract Administration Regulations. (3) Contact information for inquiries regarding this announcement is as follows: Kisosaki Town Hall, Crisis Management Division, Phone: 0567-68-6101, FAX: 0567-68-3792, Email: kikikanri@town.kisosaki.mie.jp. (3) Tenders submitted without an affidavit, work cost breakdown, or post-tender review documents. E-mail: As per Kisosaki Town Contract Administration Regulations. Intermediate advance payment. (2) In the second or subsequent tender rounds conducted because no bid reached the estimated price, tenders submitted with an amount equal to or higher than the lowest bid price of the previous round. Even if a bidder becomes the successful bidder, if they are determined to be unqualified after the review of the Tender Participation Qualification Confirmation Application (Post-tender Review) conducted after the tender execution, their tender will be invalidated. The following schedule will be used for the general competitive tender. Please refer to the attached tender announcement and tender conditions. 1. Submission of Tender Participation Qualification Confirmation Application (Preliminary Review) (1) By 5:00 PM on Tuesday, June 30, Reiwa 8. (2) Kisosaki Town Hall, Crisis Management Division counter. (3) *The submission of the Tender Participation Qualification Confirmation Application (Preliminary Review) constitutes the tender participation application. (No notification of tender participation qualification determination will be issued.) *If you have any questions regarding the estimate, please submit an inquiry form. *How to check the content of the design documents: (1) Inspection in writing: You can inspect the documents at the Crisis Management Division counter after submitting Form No. 4. (2) Confirmation by data download: You can download the documents from the Kisosaki Town Hall website. 2. Question and Answer: Will be publicly announced on the Town's website on Friday, July 3, Reiwa 8. 3. Tender Execution and Submission of Tender Participation Qualification Confirmation Application (Post-tender Review) (1) Wednesday, July 8, Reiwa 8, 9:15 AM. (2) Kisosaki Town Hall, 4th Floor, Conference Room (Tender Room). (3) *If an agent is submitting the tender form, please submit a letter of attorney. *Number of tender rounds: 3 (limit). *Minimum reserve price: Set. *At the time of tender execution, immediately after submitting the tender form, please submit the following documents: - Work Cost Breakdown - Affidavit - Tender Participation Qualification Confirmation Application (Post-tender Review) (Form No. 2-2) *Attach a copy of the qualification certificate of the assigned technician. - Work Performance Record (Form No. 3-1) *Attach a copy of the contract completion certificate, etc., for similar work ordered by public bodies. Submission of documents will not be returned. * *Supplement regarding post-tender review method. 4. Remarks and Other: In addition to the matters listed here, please comply with the provisions of the Tender Conditions and Special Specifications. Failure to submit or incomplete submission may result in disqualification or invalidation of the tenderer's bid. Furthermore, investigations may be conducted as necessary, and the party may be subject to cautionary measures. All of the above documents will be received from all tender participants at the time of tender execution. The applicant who submitted the lowest bid within the estimated price (hereinafter referred to as the "successful bidder candidate") will have their application documents reviewed. If the successful bidder candidate is found not to meet the qualification requirements through this review, or if there are deficiencies in the submitted documents, the successful bidder candidate's tender will be invalidated, and the next highest bidder will be designated as the preliminary successful bidder, and their application documents will be reviewed. This procedure will be repeated as necessary, and the bidder who submitted the lowest bid within the estimated price and whose submitted documents are complete and meet the qualification requirements will be the successful bidder. Reiwa Year Month Day March 16, Reiwa 9 Yen Yen Contract Amount Execution Design Amount Yen Work Unit Price Amount Description Work Body Price Consumption Tax and Local Consumption Tax Work Location: Kisosaki Town, Kuwana District, Tomitako, etc. FY Reiwa 8 Disaster Prevention Administrative Radio (Broadcast System) Equipment Partial Update Work Consignment Performance Period: From June 8, Reiwa 8. Business Type Business Number Design Date Expense Category Construction Type Type Details Quantity Unit Price Amount Remarks. Expense Category 1. Equipment Costs Equipment Costs 1 Lot Material Costs 1 Lot Subtotal 2. Labor Costs Labor Costs 1 Lot Removal Costs 1 Lot Subtotal 3. Miscellaneous Expenses Miscellaneous Expenses 1 Lot Subtotal Total Consumption Tax Total - 1 - Name Specifications Quantity Unit Price Amount Remarks [Local Station Equipment] Outdoor Loudspeaker Local Station Unit (120W) No answer function, SP 4-way control unavailable. Radio/Control Unit: ARIB STD-T115 compliant, 3 units. Power Amplifier Unit: 3 units. Expansion Amplifier: 240W, 1 unit. High-Function Speaker: Medium Horn Array, 4-unit (60W), 2 units. Factory Deployment Test Fee: 1 lot. Subtotal Total Equipment Costs - 1 - Name Specifications Quantity Unit Price Amount Remarks [Local Station Equipment] Reflex Horn Mounting Band RABD-18, 4 units. Terminal Box SD-2P, 1 unit. Same Mounting Band SFT-N209, 2 units. Speaker Cable VCT1.25sq-2C, 50 m. Sealed Lead-Acid Battery MSE-300x7 cells, 1 set, 14V 300Ah/10HR. Uninterruptible Power Supply Battery: For PY-UPAR152, 1 unit. Remote Control Unit Battery: For high-function remote control unit, 1 unit. Subtotal Total Equipment Costs - 1 - Disaster Prevention Administrative Radio (Broadcast System) Equipment Partial Update Work Consignment Specifications [Disaster Prevention Administrative Radio (Broadcast System) Expansion and Extended Life Project] June Reiwa 8 Kisosaki Town Table of Contents Chapter 1 General Provisions... 1 Chapter 2 Designated Matters... 6 Chapter 3 Functional Specifications... 8 Chapter 4 Equipment Specifications... 13 Chapter 5 Work Specifications... 17 - 1 - Chapter 1 General Provisions Section 1 Scope of Application: These specifications apply to the selection or design, manufacturing, delivery, installation, repair, on-site testing, adjustment, and inspection of equipment to be updated and maintained within the Disaster Prevention Administrative Radio (Broadcast System) equipment (hereinafter referred to as "the Equipment") by Kisosaki Town (hereinafter referred to as "the Purchaser"), and all work up to the handover of the completed work. Section 2 Purpose: The Equipment is a central part of the disaster information transmission system based on the regional disaster prevention plan. As this part has aged, the purpose of this partial update and functional enhancement is to ensure the safety of the lives and property of regional residents, and to reliably utilize it for disaster prevention, rescue, and disaster recovery, as well as for public relations and administrative communication during normal times. Section 3 Scope of Contract: The scope of the contract between the Purchaser and the Contractor (hereinafter referred to as "the Contractor") based on these specifications includes all work from selection or design, manufacturing, delivery, installation, repair, on-site testing, adjustment, and inspection of equipment conforming to these specifications, up to the handover of the completed work. Section 4 Performance Period: The performance period shall be from the day after the conclusion of this contract until March 16, Reiwa 9. Section 5 Installation Location: The main installation locations are as follows: Item Name Address 1 Kisosaki Town Hall: 251 Nishitukai-chi, Kisosaki-cho, Kuwana-gun, Mie Prefecture 2 Shiragiku 1 Local Station: Kisosaki-cho, Kuwana-gun, Mie Prefecture, Shiragiku 3 Shiragiku 2 Local Station: Kisosaki-cho, Kuwana-gun, Mie Prefecture, Shiragiku 4 Tomitako Local Station: Kisosaki-cho, Kuwana-gun, Mie Prefecture, Tomitako Section 6 Related Documents: The following laws, regulations, standards, etc., applied (cited or referenced) in these specifications form part of these specifications and shall be the latest versions at the time of contract, unless otherwise specified. 1. Radio Act and related regulations. 2. Wire Electric Communication Act and related regulations. 3. General Specifications for Electrical Equipment Installation (Supervised by the Building and Equipment Division, Ministry of Land, Infrastructure, Transport and Tourism). 4. General Specifications for Telecommunication Equipment Installation (Telecommunication Division, Technical Research Section, Ministry of Land, Infrastructure, Transport and Tourism). 5. Technical Standards for Electrical Equipment. 6. Building Standards Act and its Enforcement Order. - 2 - 7. Industrial Safety and Health Act and related regulations. 8. Japanese Industrial Standards (JIS). 9. Japan Electrical Manufacturers Association Standard (JEMA). 10. Standard for Municipal Digital Broadcast Communication Systems ARIB STD-T115 (Association of Radio Industries and Businesses). 11. Kisosaki Town Regional Disaster Prevention Plan and other regulations. 12. Licensing policy of the Tokai Bureau of Telecommunications, Ministry of Internal Affairs and Communications. 13. Telecommunications Business Act and related regulations and public notices. 14. Other applicable laws, ordinances, regulations, etc. Section 7 Definitions: 1. Supervisor: Refers to the person designated by the Purchaser to supervise the work. 2. Instruction: Refers to the policy, standards, or plan related to the Supervisor's duties initiated by the Purchaser, which is to be implemented. 3. Approval: Refers to the Supervisor's agreement to matters proposed by the Contractor. 4. Consultation: Refers to the agreement between the Supervisor and the Contractor. 5. Design Documents: Refers to drawings and specifications. Section 8 Intellectual Property Rights: The Contractor shall take necessary measures to ensure that the Equipment does not infringe upon any rights related to patents, utility models, or designs held by third parties.