Fiscal Year 2026 Purchase of Emergency Food for Disasters

Fiscal Year 2026 Purchase of Emergency Food for Disasters
(Form No. 1) Kisosaki Town Public Notice No. 53 Regarding the purchase of the following items, a general competitive bidding will be conducted as follows, and an announcement is made in accordance with the provisions of Article 7 of the Kisosaki Town Contract Administration Regulations (2002 Kisosaki Town Ordinance No. 10).
June 22, 2024 Signed 1. Outline of Property for General Competitive Bidding (1) Project Name: Fiscal Year 8 (2) Location: Within Kisosaki Town, Midori-rinju, etc. (3) Outline: Bread (Chocolate) 5-year shelf life, 36 meals/box x 28 boxes (1,008 meals) x 28 boxes, Halal-compatible, free of 28 specified allergens; Rice balls (wakame) 5-year shelf life, 50 meals/box x 60 boxes (3,000 meals) x 60 boxes; Rice balls (kombu) 5-year shelf life, 50 meals/box x 60 boxes (3,000 meals) x 60 boxes; Pork sausage steak 5-year shelf life, 20 pieces/box x 100 boxes (2,000 pieces) x 100 boxes; Bread (maple) 5-year shelf life, 36 meals/box x 28 boxes (1,008 meals) x 28 boxes, Halal-compatible, free of 28 specified allergens; Bread (plain) 5-year shelf life, 20 pieces/box x 100 boxes (2,000 pieces) x 100 boxes; Stewed hamburger steak 5-year shelf life, 36 meals/box x 28 boxes (1,008 meals) x 28 boxes; Chicken and root vegetable stew 5-year shelf life, 20 pieces/box x 100 boxes (2,000 meals) x 100 boxes (4) Delivery Deadline: From the date of contract to October 30, 2026 (planned) (5) Bid Price Comparison: Yen (Post-announcement) (6) Minimum Reserve Price: None 2. Participation Qualification Matters: Those who can participate in the general competitive bidding for the target property shall meet all of the following conditions during the period from the date of application for confirmation of competitive bidding qualification to the date of bid execution.
(1) Not falling under the provisions of Article 167-4 of the Local Autonomy Act Enforcement Order (Cabinet Order No. 16 of 1947).
(2) Must be registered in the Kisosaki Town Bidder Qualification List (Goods and Services Contracts) under the major category "Firefighting/Crime Prevention," subcategory "Firefighting/Disaster Prevention Supplies," and the item "Emergency Food."
(3) Must have a head office, branch office, or business office in Mie Prefecture.
(4) Must not be in a significantly unsound financial condition, such as being subject to transaction suspension by a clearing house.
(5) Must not be subject to designation suspension or other measures by the town during the period from the announcement to the bid.
(6) Must not be in violation of other laws and regulations.
3. Acceptance of Application for Confirmation of Bidding Qualification: Bidders wishing to participate in the bidding must submit the following documents.
(1) Application Documents: ① Kisosaki Town General Competitive Bidding Qualification Confirmation Application (Pre-screening) (Form 2-1)
(2) Acceptance: ① Acceptance Period: From June 22, 2024 (Monday) to June 30, 2024 (Tuesday), from 9:00 AM to 5:00 PM (excluding Saturdays, Sundays, and public holidays).
② Submission Location: Kisosaki Town Hall (Phone) ③ Submission Method: In person.
4. Inspection, Download, and Questions Regarding Design Documents, etc.: (1) Bid explanation documents and specifications (hereinafter referred to as "Specifications, etc.") will be available for inspection as follows.
① Inspection Period: From the announcement date to the day before the bid date, from 9:00 AM to 5:00 PM (excluding Saturdays, Sundays, and public holidays).
② Inspection Location: Kisosaki Town Hall. Specifications and bid forms can also be downloaded from the Kisosaki Town Hall HP.
(2) Questions regarding Specifications, etc., will be handled as follows.
① Method of Question Submission: By submitting a written document (questionnaire).
② Deadline for Question Submission: 3:00 PM on Tuesday, June 30, 2024.
③ Submission Location for Questions: Kisosaki Town Hall.
④ Location for Answering Questions: Will be published on the Kisosaki Town HP on Friday, July 3, 2024.
5. Determination of Participation Qualification: Determined by pre-screening of application forms and post-screening after the bid.
Those who are notified as unqualified may request an explanation in writing by Monday, July 13, 2024.
6. Site Briefing: No site briefing will be held.
7. Bid Bond: Bid bond is waived.
8. Contract Deposit: Pay 10% or more of the contract amount. However, payment may be waived by submitting an insurance policy related to the performance guarantee insurance contract stipulated in Article 50, Paragraph 2, Item 1 of the Kisosaki Town Contract Administration Regulations.
Fiscal Year Crisis Management Division 0567-68-6101 Those notified as unqualified may request an explanation in writing by Monday, July 13, 2024, from the Crisis Management Division.
9. Bid Execution: Bid forms must be submitted in person at the following date and location.
Date and Time: Wednesday, July 8, 2024, 9:00 AM. Location: 4th Floor Conference Room (Bid Room), Kisosaki Town Hall.
(1) The number of bidding attempts is limited to three.
(2) If there is only one bidder, the bid will be canceled.
(3) No minimum reserve price is set.
(4) At the time of bid execution, submit the following documents:
- Breakdown of costs
- Letter of commitment
- Kisosaki Town General Competitive Bidding Qualification Confirmation Application (Post-screening) (Form 2-2)
(5) The successful bidder will be determined after screening the submitted documents following the bid execution.
(6) Even if deemed qualified in the pre-screening, if determined unqualified in the post-screening after bid execution, the bid will be invalidated.
10. Invalid Bids: Bids falling under the provisions of Article 22 of the Contract Administration Regulations are invalid.
(1) Bid submitted by a person without bidding qualification.
(2) Two or more bids submitted by the same person for the same item.
(3) Bid submitted as a result of collusion among bidders.
(4) Bid where the amount or other記載事項 are unclear.
(5) In addition to the preceding items, bids that violate the bidding conditions.
11. Disqualified Bids: (1) Bids submitted with an amount exceeding the previous lowest bid amount in the 2nd or subsequent bids conducted due to failure to reach the estimated price.
(2) Bids submitted without the letter of commitment and breakdown of costs.
12. Payment Terms: Advance Payment, Partial Payment.
13. Other: (1) Other matters shall be in accordance with the Contract Administration Regulations.
(2) Contact for inquiries regarding this announcement is as follows:
Kisosaki Town Hall @town.kisosaki.mie.jp kikikanri E-mail: 0567-68-6101 0567-68-3792 Phone: FAX: Crisis Management Division Contract Administration Regulations apply.
Fiscal Year AM
General Competitive Bidding Explanation Document: A general competitive bidding will be conducted on the following schedule.
Property Name: Fiscal Year 2026 Purchase of Emergency Food for Disasters Delivery Location: Within Kisosaki Town, Midori-rinju, etc. Participation Qualification Conditions, etc.: As per attached bid notice. Details: 1. Submission of Application for Confirmation of Bidding Qualification (Pre-screening) (1) Date and Time: Until 5:00 PM on Tuesday, June 30, 2024. (2) Location: Crisis Management Division counter, Kisosaki Town Hall. (3) Notes: - Please submit the Application for Confirmation of Bidding Qualification (Pre-screening) (Form 2-1) after confirming your bidding qualifications through self-screening. *Submission of the Application for Confirmation of Bidding Qualification (Pre-screening) constitutes the bid application. (Notification of determination of bidding qualification will not be issued.) *If you have any questions regarding the estimate, please submit a question form. *How to confirm specification details: (1) Written inspection: You can inspect at the Crisis Management Division counter after submitting Form No. 4. (2) Data download: You can download from the Kisosaki Town Hall HP. 2. Answers to Questions: Answers will be published on the Town HP on Friday, July 3, 2024.
3. Bid Execution and Submission of Application for Confirmation of Bidding Qualification (Post-screening): (1) Date and Time: Wednesday, July 8, 2024, 9:00 AM. (2) Location: 4th Floor Conference Room, Kisosaki Town Hall. (3) Notes: - If an agent submits the bid form, a letter of proxy must be submitted. - Number of Bids: 3 times (limit). - Minimum Reserve Price: Not set. - At the time of bid execution, immediately after submitting the bid form, please submit the following documents: ◇ Estimate (breakdown of costs) ◇ Letter of commitment *Submitted documents will not be returned. *If documents are missing or incomplete, the bidder's bid may be disqualified or invalidated. Furthermore, the bidder may be subject to caution after investigation as necessary. *Supplement regarding post-screening method: At the time of bid execution, all bid documents will be received. The application documents, etc., of the bidder who submitted the lowest bid within the estimated price (hereinafter referred to as the "successful bid candidate") will be screened. If the successful bid candidate is found to not meet the qualification requirements after this screening, or if there are deficiencies in the submitted documents, the bid of the successful bid candidate will be invalidated, and the next highest bidder will be designated as the provisional successful bidder, and their application documents, etc., will be screened. This procedure will be repeated as necessary, and the bidder who submitted the lowest bid within the estimated price and whose submitted documents are complete and meet the qualification requirements will be determined as the successful bidder. 4. Remarks: - Contract deposit is waived. - In addition to the matters listed here, please comply with the terms and conditions of the bid conditions document and specifications. 1. Delivery Deadline: Until October 30, 2026. 2. Determination of Successful Bidder Candidate. 2. Determination of Successful Bidder. 3. Retention of Successful Bid Determination and Contract. 5. Bid Bond: None. 6. Contract Deposit: Waived. 7. Advance Payment: None. After the successful bidder candidate is determined, the Application for Confirmation of Bidding Qualification (Post-screening) and submitted documents will be screened at the Kisosaki Town Bid Review Committee. If, as a result of the screening, the successful bidder candidate is deemed to be a proper bidder. U. If forced investigation is conducted on suspicion of "obstruction of auction or bid rigging" under the "Kisosaki Town Contracted Work etc. Designation Competitive Bidding Participant Designation Suspension Measures" (2) In cases where the successful bid determination or contract conclusion is retained, or it is decided not to conclude the contract, pursuant to the provisions of the preceding paragraph (1), the town shall not be liable for any damages. 4. Amount to be Stated in Bid Form: When determining the successful bid, the bid price will be the amount obtained by adding 8% of the bid price to the bid price (if there is a fraction of less than 1 yen, it will be rounded down). Therefore, the amount stated in the bid form should be the amount excluding the 8% equivalent. (1) If the successful bidder receives a designation suspension measure from Kisosaki Town between the successful bid determination and contract conclusion, the contract may not be concluded. Furthermore, if any of the following facts are confirmed, the successful bid determination and contract conclusion will be retained. A. If forced investigation is conducted on suspicion of "bribery" under the "Kisosaki Town Contracted Work etc. Designation Competitive Bidding Participant Designation Suspension Measures." Bid Conditions for General Competitive Bidding (Property): Bidders wishing to participate in the general competitive bidding for Kisosaki Town-ordered properties (hereinafter referred to as "bidders") shall comply with the following bid conditions. (1) The bidder who submits the lowest bid within the range of the estimated price created in accordance with Article 19 of the Kisosaki Town Contract Administration Regulations (hereinafter referred to as "Regulations") shall be the successful bidder. (2) If there are two or more bidders who submit bids of the same amount for the successful bid, the successful bidder shall be determined by drawing lots immediately. In this case, if any of the bidders do not draw lots, a staff member unrelated to the bidding process shall draw on their behalf. B. If a criminal investigation is conducted on suspicion of "violation of the Antimonopoly Act" under the "Kisosaki Town Contracted Work etc. Designation Competitive Bidding Participant Designation Suspension Measures." 9. Grounds for Invalidity and Disqualification. 8. Submission of Estimate (Breakdown): (3) The bid form shall be addressed to the Mayor of Kisosaki Town, prepared for each item, sealed, and the bidder's name or company name and property name, etc., shall be indicated, and the bidder (or agent, in case of bidding by agent; hereinafter the same) shall personally place it in the bid box. (2) Bidders falling under any of the following items shall be disqualified. (2) In the case of the 2nd bid or subsequent bids, bids exceeding the previous lowest bid amount are not allowed. (1) The number of bidding attempts is limited to three. Therefore, prepare bid forms for three attempts. 10. Bidding Method: ① When a bid falls under the provisions of the following item (2). ② When the fair execution of bidding is hindered. (1) Bids falling under any of the following items shall be invalid. ① When a person without bidding qualification participates. ② When two or more bids are submitted for the same item. ③ When the bidder or another person acts as an agent for another person's bid. ⑧ When lump-sum discounts, etc., are included, making the calculation basis unclear. *However, rounding to the nearest thousand yen for rounding purposes will not be treated as lump-sum discounts or reductions. ④ When items to be filled in are missing. ⑤ Other deficiencies. (2) Bids submitted by persons who do not submit an estimate, or whose estimate lacks company name and seal, will be invalidated. Furthermore, those who do not explain unclear points in the submitted estimate will be disqualified. Note that submitted estimates do not create contractual rights or obligations. (3) The estimate shall correspond to the amount stated in the bid form at the time of bidding. Bids for which the submitted estimate falls under any of the following items will be invalidated. ⑥ When an estimate (breakdown) is not submitted. ⑦ When the amount in the bid form does not match the amount in the breakdown. (1) An estimate (breakdown as per specifications) will be requested at the time of bidding. Bids cannot be participated in without submitting an estimate. Write the company name in the margin and affix the representative's seal. Submitted estimates will not be returned. Furthermore, the breakdown should include the property name and clearly indicate the purpose of the bid (property name).