Financial system for the City of Nykarleby

Financial system for the City of Nykarleby The City of Nykarleby is seeking a solution to replace our current financial management system Intime. We need a solution for accounting, financial reporting to the State Treasury, accounts payable, accounts receivable, and invoicing. For daily payment operations, we have bank accounts with OP, Danske Bank, Aktia, and Nordea. For budgeting and reporting (financial reporting for budget managers), we use the software Opiferus (Softwave Ohjelmistot Oy), which we can continue to use, but as an alternative, we can consider adopting the software offered by the tenderer. For the circulation of supplier invoices, we use Approval (Visma Aquila Oy), which we can continue to use, but as an alternative, we can consider adopting the software offered by the tenderer. For banking relationships, we use Avalo (Avalosys Oy), which we can continue to use, but as an alternative, we can consider adopting the software offered by the tenderer. For fixed asset accounting, we use Kasperi (Espina Oy), which we will continue to use; the software is not integrated with the other systems used by the city. The consolidated financial statements are prepared using Excel, which we will continue to use in the same way. Number of users in the current system: * financial management system, 5 users * invoicing module, 5 users * budgeting and financial reporting, approx. 35 users * purchase invoice reviewers and approvers, approx. 130 users * banking relationships/payment operations, 3 approvers and 3 other users, i.e., a total of 6 users The number of sales invoices is approx. 8,000 per year and the number of purchase invoices is approx. 8,500 per year. Our goal is for the new financial management system to be operational from 1.1.2027. The supplier will plan the implementation project according to this schedule. The financial statements and financial reporting to the State Treasury for 2026 will be prepared using the current Intime system, after which the use of the system will cease. However, the schedule can be postponed at the request of the client. When comparing offers, priority will be given to the solution that is deemed most advantageous for the city in an overall assessment. In the overall assessment, the price of the software solution can yield a maximum of 70 points and the assessment criteria a maximum of 30 points. We request that the tenderer submit a project plan describing the schedule for the implementation project (project management for implementation, definition of permissions, definition of follow-up dimensions and account and cost center details, training of key users, user manuals, transfer of previous material to the new program (migration)), the resource needs for both the supplier and the client, and a training plan.