EVENT MANAGEMENT AND BRANDING FOR THE UNIPODS LAUNCH IN ABIA AND AKWA IBOM STATE
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About This Opportunity
UNDP - Request for proposal
This is a consulting contract in the media and communication sector, with a focus on Digital Media, Translation and Graphic Design. Located in Nigeria, Africa, this opportunity is open to firms and consortiums. Proposals must be submitted before June 22, 2026.
Published through UNGM - United Nations Global Marketplace, part of the United Nations system, which follows UN procurement standards. UN-funded opportunities are typically open to vendors registered in the UN Global Marketplace for consulting in the media and communication sector. Consulting assignments are typically evaluated with a strong emphasis on the technical proposal, including the methodology and qualifications of key experts. Shortlisted firms may be invited to submit financial proposals in a second stage. Interested parties should review the full documentation on the original source before submitting their proposal.
Description
Agency: UNDP | Reference: UNDP-NGA-01451,1 | Type: Request for proposal
ScopeofWorkThe selected firm shall provide comprehensive end-to-end event management and branding services for each location.
Services include, but are not limited to, the following:1 Event Planning & Management• Develop a comprehensive, Event Management Plan covering all logistical, operational, and contingency dimensions.• Prepare detailed event run-of-show schedules, stakeholder engagement plans, and communication protocols.• Design venue layout, stage configuration, traffic flow, and production setup in coordination with UNDP and the host institution.• Provide and manage all technical production requirements: stage, lighting, sound systems, audiovisual equipment, and interpretation services where applicable.• Coordinate guest management, RSVP processes, VIP/protocol handling, ushering, and security liaison.• Ensure adequate catering, hospitality, and accessibility arrangements for all attendees, including persons with disabilities.• Develop and implement a comprehensive risk management and contingency plan for each event.• Provide on-site event coordination and supervision throughout set-up, event day, and breakdown.2 Branding & Creative Production• Develop an event concept, creative theme, and mood board that aligns with UNDP branding guidelines and the UniPods programme identity.• Design and produce all branded materials and installations, including: banners, backdrops, roll-up stands, podium branding, directional signage, branded stationery, event programmes, lanyards, and giveaways.• Ensure strict adherence to UNDP-provided specifications for dimensions, colours, typography, logo placement, and materials.
No deviations shall be made without prior written approval from UNDP.• Procure and install all branding elements at the venue no later than 24 hours before the event.3 Media & Communications• Develop and execute an event visibility and media engagement plan, including press invitations and media accreditation.• Provide professional photography and videography coverage of the event; deliver edited, high-resolution photo and video content to UNDP within 5 business days post-event.• Support live social media coverage and digital content creation during the event, aligned with UNDPs communications guidelines.• Coordinate with UNDPs communications team on any pre-event and post-event press releases or media engagements.4 Sustainability & Responsibility• Implement waste reduction and responsible procurement practices, prioritising eco- friendly, locally sourced materials wherever feasible.• Minimise single-use plastics and ensure proper disposal and recycling arrangements at the venue.• Where possible, engage local vendors, suppliers, and community members to support local economic impact.5 Post-Event Reporting• Prepare and submit a comprehensive Post-Event Report within 7 calendar days of each event, covering: attendance figures, stakeholder profiles, media reach and coverage, financial summary, lessons learned, and recommendations.• Provide a complete handover of all branded materials, media assets, and documentation to UNDP upon assignment completion.Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system.
This will enable the system to send notifications in case of amendments of the tender requirements.
Should you require further clarifications, kindly communicate using the messaging functionality in the system.
Offers must be submitted directly in the system following this link:http://supplier.quantum.partneragencies.orgusing the profile you may have in the portal.
In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website:https://www.undp.org/procurement/business/resources-for-bidders.Do not create a new profile if you already have one.
Use the forgotten password feature in case you do not remember the password or the username from previous registration.Search for the specific tender using search filters and subscribe to the tender in order to get notifications in case of amendments of the tender document.
If you need support with the online system, you can contact the contact details of this tender as indicated in the solicitation document.[UNDP OFFICE NIGERIAPROCUREMENT UNIT]
CONTACT:
• Email: procurement.ng@undp.org
Data provenance
This notice is sourced from UNGM - United Nations Global Marketplace and was originally published on June 18, 2026. Last refreshed today. BidsFactory mirrors official procurement notices and links back to the source for full legal text.
About UNDP
UNDP has issued 4,003 procurement notices on BidsFactory, including 599 currently open and 0 awarded contracts. Activity concentrates in General Supplies & Services, Information & Communication Technology, and Construction & Civil Works. Tenders span 10 countries including Denmark, El Salvador, and Senegal. Notices are distributed via UNGM - United Nations Global Marketplace. Most recent publication: June 18, 2026.
Frequently asked questions about this tender
Who is the contracting authority?
This notice was issued by UNDP in Nigeria. The authority is responsible for evaluating bids, awarding the contract, and managing performance.
What type of contract is this?
This is a Consulting contract in the Media & Communications sector. The classification helps bidders match the opportunity to their qualifications and registered scope of supply.
Where will the contract be performed?
The contract is for delivery in Nigeria. Foreign bidders should review local registration, taxation, and any in-country presence requirements before submitting.
How can I submit a bid?
Visit UNGM - United Nations Global Marketplace to access the full notice, required documents, and submission instructions provided by the contracting authority.
When does this tender close?
The submission deadline is June 22, 2026. Proposals must be received by the contracting authority before that date.
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