Event Management services for HerAfCFTA Regional Conference.
This tender has expired
The submission deadline for this tender has passed. It is no longer accepting bids.
About This Opportunity
UNDP - Request for proposal
This is a services contract in the architecture and engineering, media and communication, trade and industry, security and defense and information and communication technology sectors. Located in Nigeria, Africa, this opportunity is open to firms and consortiums. Proposals must be submitted before June 22, 2026.
Published through UNGM - United Nations Global Marketplace, part of the United Nations system, which follows UN procurement standards. UN-funded opportunities are typically open to vendors registered in the UN Global Marketplace for services in the architecture and engineering sector. Service contracts are typically evaluated on both technical quality and price, and may require bidders to demonstrate relevant experience and qualified personnel. Interested parties should review the full documentation on the original source before submitting their proposal.
Description
Agency: UNDP | Reference: UNDP-NGA-01446 | Type: Request for proposal
EVENT MANAGEMENT SERVICES FOR HERAFCFTA REGIONAL CONFERENCEUNDP Nigeria is seeking the services of an event management firm based in Abuja with demonstrable experience in executing similar events of the nature stipulated in the TOR.The firm will be expected to provide end-to-end event management.
The scope includes, but is not limited to:1.
Event Planning & Management•Develop a comprehensive, Lot-specific Event Management Plan covering all logistical coordination, operational requirements, staffing arrangements and contingency measures.•Prepare detailed event run-of-show schedules and stakeholder engagement plans.•Design and execute venue layout, stage configuration, traffic flow, and production setup in coordination with UNDP and the host institution.•Advise on branding requirements, including banners, backdrops and souvenirs (to be produced by UNDP communications team).•Provide, install and manage all technical production requirements, including stage, lighting, sound systems, LED screens, audiovisual equipment, and interpretation services where applicable.•Coordinate guest management, RSVP processes, VIP/protocol handling, ushering, and liaison with security personnel.•Develop and implement a comprehensive risk management and contingency plan for each event.•Provide on-site event coordination, and supervision throughout set-up, event day, and breakdown.•Install all branding elements at the venue no later than 24 hours before the event.2.
Post-Event Reporting• Prepare and submit a comprehensive Post-Event Report within 7 calendar days of each event,covering: attendance figures, stakeholder profiles, lessons learned, challenges encountered andrecommendations.• Provide a complete handover of all branded materials, media assets, and event documentation toUNDP upon assignment completion.Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system.
This will enable the system to send notifications in case of amendments of the tender requirements.
Should you require further clarifications, kindly communicate using the messaging functionality in the system.
Offers must be submitted directly in the system following this link:http://supplier.quantum.partneragencies.orgusing the profile you may have in the portal.
In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website:https://www.undp.org/procurement/business/resources-for-bidders.Do not create a new profile if you already have one.
Use the forgotten password feature in case you do not remember the password or the username from previous registration.Search for the specific tender using search filters and subscribe to the tender in order to get notifications in case of amendments of the tender document.
If you need support with the online system, you can contact the contact details of this tender as indicated in the solicitation document.[UNDP OFFICE NIGERIAPROCUREMENT UNIT]
CONTACT:
• Email: procurement.ng@undp.org
Data provenance
This notice is sourced from UNGM - United Nations Global Marketplace and was originally published on June 17, 2026. Last refreshed today. BidsFactory mirrors official procurement notices and links back to the source for full legal text.
About UNDP
UNDP has issued 4,003 procurement notices on BidsFactory, including 599 currently open and 0 awarded contracts. Activity concentrates in General Supplies & Services, Information & Communication Technology, and Construction & Civil Works. Tenders span 10 countries including Denmark, El Salvador, and Senegal. Notices are distributed via UNGM - United Nations Global Marketplace. Most recent publication: June 18, 2026.
Frequently asked questions about this tender
What type of contract is this?
This is a Services contract in the Architecture & Engineering Services sector. The classification helps bidders match the opportunity to their qualifications and registered scope of supply.
Where will the contract be performed?
The contract is for delivery in Nigeria. Foreign bidders should review local registration, taxation, and any in-country presence requirements before submitting.
How can I submit a bid?
Visit UNGM - United Nations Global Marketplace to access the full notice, required documents, and submission instructions provided by the contracting authority.
When does this tender close?
The submission deadline is June 22, 2026. Proposals must be received by the contracting authority before that date.
Who is the contracting authority?
This notice was issued by UNDP in Nigeria. The authority is responsible for evaluating bids, awarding the contract, and managing performance.
Find tenders like this automatically
Set up alerts and filters that match your business — never miss a relevant opportunity again.