Invitation to market dialogue: Maintenance and development of the State Transport Infrastructure Planning System (VLS)
About This Opportunity
Consulting contract by Väylävirasto (Finland): Kutsu markkinavuoropuheluun: Valtion liikenneväylien suunnittelu. ICT & digital. Submission deadline Nov 2026.
This is a services contract in the transport and logistics sector. Located in Finland, Europe, this opportunity is open to firms and consortiums. Proposals must be submitted before November 17, 2026.
Published through Hilma Finland, a national government procurement portal. Public procurement tenders follow the country's national bidding regulations and may have specific eligibility and documentation requirements for services in the transport and logistics sector. Service contracts are typically evaluated on both technical quality and price, and may require bidders to demonstrate relevant experience and qualified personnel. This is an advance notice — the formal tender is expected to be published shortly. Interested parties can use this time to prepare documentation and identify potential partners.
Description
Auto-translated from fiInvitation to market dialogue: Maintenance and development of the State Transport Infrastructure Planning System (VLS) MARKET DIALOGUE
The subject of the market dialogue is the procurement of maintenance services and further development of the State Transport Infrastructure Planning System (VLS), which is under preparation.
BACKGROUND AND OBJECTIVES
The subject of the procurement is the maintenance service and further development of the State Transport Infrastructure Planning System (VLS) of the Finnish Transport Agency, which was commissioned in 2023. VLS is a system used for the statutory public, road, and railway planning interaction procedures in accordance with the Railway Act and the Act on Transport Infrastructure and Public Roads. The system generates and publishes announcements and invitations, and provides information about them. The system is also used to distribute planning materials to the parties concerned. The system is divided into two parts: a public section accessible to citizens (www.vayliensuunnittelu.fi) and an official section where the aforementioned announcements and invitations are created.
PRELIMINARY SCHEDULE
The client's target schedule for the market dialogue and procurement implementation is:
- Market dialogue: May-June 2026
- Request for proposals publication: August 2026
- Deadline for tenders: September 2026
- Procurement decision: End of September 2026
- Contract: October 2026
NOTICE DETAILS
This notice is a prior information notice. This notice does not solicit tenders.
The prior information notice includes an invitation to a market dialogue, during which all suppliers interested in the procurement will have the opportunity to engage in technical dialogue regarding the procurement with the Finnish Transport Agency. The purpose of the technical dialogue is to discuss the subject of the procurement and its definition at a general level. The technical dialogue does not bind the Finnish Transport Agency to carry out the procurement. The technical dialogue also does not bind the supplier to participate in a potential tender competition.
The technical dialogue will be conducted through commenting on draft versions of the request for proposals materials and by answering the client's questions related to the subject of the procurement. The preliminary date for submitting draft versions of the request for proposals materials and questions is 1.6.2026 (week 23).
Registration instructions:
Suppliers must indicate their interest in participating in the market dialogue by 25.5.2026 by sending an email to elina.manninen@vayla.fi with the subject line: "VLS maintenance and development - market dialogue". Suppliers are requested to provide the email address of their contact person in the message, to which the materials will be sent.
Documents to be provided to those registered for the market dialogue:
- Description of the subject of procurement
- Expert form
- Price form
- Takeover plan
- Draft contract
- Preliminary questions for market dialogue
The descriptions presented in this prior information notice and the estimated publication date of the procurement notice, as well as the draft dialogue materials to be provided later, are preliminary and indicative advance information about the procurement.
No compensation will be paid to participating companies for their responses or participation.,
Lot 1: Invitation to market dialogue: Maintenance and development of the State Transport Infrastructure Planning System (VLS)
MARKET DIALOGUE
The subject of the market dialogue is the procurement of maintenance services and further development of the State Transport Infrastructure Planning System (VLS), which is under preparation.
BACKGROUND AND OBJECTIVES
The subject of the procurement is the maintenance service and further development of the State Transport Infrastructure Planning System (VLS) of the Finnish Transport Agency, which was commissioned in 2023. VLS is a system used for the statutory public, road, and railway planning interaction procedures in accordance with the Railway Act and the Act on Transport Infrastructure and Public Roads. The system generates and publishes announcements and invitations, and provides information about them. The system is also used to distribute planning materials to the parties concerned. The system is divided into two parts: a public section accessible to citizens (www.vayliensuunnittelu.fi) and an official section where the aforementioned announcements and invitations are created.
PRELIMINARY SCHEDULE
The client's target schedule for the market dialogue and procurement implementation is:
- Market dialogue: May-June 2026
- Request for proposals publication: August 2026
- Deadline for tenders: September 2026
- Procurement decision: End of September 2026
- Contract: October 2026
NOTICE DETAILS
This notice is a prior information notice. This notice does not solicit tenders.
The prior information notice includes an invitation to a market dialogue, during which all suppliers interested in the procurement will have the opportunity to engage in technical dialogue regarding the procurement with the Finnish Transport Agency. The purpose of the technical dialogue is to discuss the subject of the procurement and its definition at a general level. The technical dialogue does not bind the Finnish Transport Agency to carry out the procurement. The technical dialogue also does not bind the supplier to participate in a potential tender competition.
The technical dialogue will be conducted through commenting on draft versions of the request for proposals materials and by answering the client's questions related to the subject of the procurement. The preliminary date for submitting draft versions of the request for proposals materials and questions is 1.6.2026 (week 23).
Registration instructions:
Suppliers must indicate their interest in participating in the market dialogue by 25.5.2026 by sending an email to elina.manninen@vayla.fi with the subject line: "VLS maintenance and development - market dialogue". Suppliers are requested to provide the email address of their contact person in the message, to which the materials will be sent.
Documents to be provided to those registered for the market dialogue:
- Description of the subject of procurement
- Expert form
- Price form
- Takeover plan
- Draft contract
- Preliminary questions for market dialogue
The descriptions presented in this prior information notice and the estimated publication date of the procurement notice, as well as the draft dialogue materials to be provided later, are preliminary and indicative advance information about the procurement.
No compensation will be paid to participating companies for their responses or participation.
Data provenance
This notice is sourced from Hilma Finland and was originally published on May 17, 2026. Last refreshed 33 days ago. Original language: fi. BidsFactory mirrors official procurement notices and links back to the source for full legal text.
About Väylävirasto
Väylävirasto has issued 335 procurement notices on BidsFactory, including 72 currently open and 134 awarded contracts. Activity concentrates in Architecture & Engineering Services, Construction & Civil Works, and Transport & Logistics. All notices are published for Finland. Notices are distributed via Hilma Finland and TED - Tenders Electronic Daily (EU). Most recent publication: June 30, 2026.
Frequently asked questions about this tender
Who is the contracting authority?
This notice was issued by Väylävirasto in Finland. The authority is responsible for evaluating bids, awarding the contract, and managing performance.
What type of contract is this?
This is a Services contract in the Transport & Logistics sector. The classification helps bidders match the opportunity to their qualifications and registered scope of supply.
Where will the contract be performed?
The contract is for delivery in Finland. Foreign bidders should review local registration, taxation, and any in-country presence requirements before submitting.
How can I submit a bid?
Visit Hilma Finland to access the full notice, required documents, and submission instructions provided by the contracting authority.
When does this tender close?
The submission deadline is November 17, 2026. You have 140 days left to prepare and submit your proposal to the contracting authority.
Find tenders like this automatically
Set up alerts and filters that match your business — never miss a relevant opportunity again.