MOTOR VEHICLE MAINTENANCE- 508

Our Ref: NTCHISI DISTRICT COUNCIL P.O BOX 1 Your Ref NTCHISI MALAWI Tel/Fax: All replies to be addressed to The District Commissioner DATE: 2nd November, 2026 Request for Quotations Procurement Reference Number: NSDC/S/CDF/2026-27/026 To: ……………………………………………………… The Procuring and Disposing Entity named above invites you to submit your quotation for the services described herein. Partial Quotations may be rejected, and the Procuring and Disposing Entity reserves the right to award a contract for selected items only. Any resulting order shall be subject to the Government of Malawi General Conditions of Contract for Local Purchase Orders except were modified by this Request for Quotations. SECTION A: QUOTATION REQUIREMENTS___ 1. Description of Goods the Bidder is bidding to Supply and Deliver PROCUREMENT OF MOTORVEHICLE SERVICES FOR TOYOTA CRUISER MG 508 AJ FUNDED BY CDF Quotation prices should be based on Malawi Kwacha (a) for goods supplied from within Malawi; EXW – insured and delivered to; Ntchisi District Council, P.O Box 1, Ntchisi (b) for goods supplied from outside of Malawi; CIP or DDP Ntchisi District Council, P.O Box 1, Ntchisi 2. The delivery period required is 5 days from date of order 3. Quotations must be valid for 30 days from the deadline for submission. 4. The warranty/guarantee offered shall be: 12 months. 5. Quotations and supporting documents as specified in Section C must be marked with the Procurement Reference Number given above and indicate your acceptance of the terms and conditions. 6. Quotations must be received, in sealed envelopes, no later than: 14:00 hours on 06th November, 2026 7. Quotations must be returned to the Chairperson of IPDC: Ntchisi District Council, P.O Box 1, Ntchisi 8. The attached Schedule of Requirements in Section D, details the items to be procured. You are requested to quote your delivered price for these items by completing and returning Sections C and D. NTCHISI DISTRICT COUNCIL Procurement Reference Number: NSDC/S/CDF/2026-27/026 9. Payment to the supplier shall be made within 30 days from the date of receipt of invoice. 10. [List any other requirements e.g. the provision of sample. …………………………………………………………………………………………………………………… …………………………………………………………………………………………………………………… 11. The detailed descriptions of the goods required are provided in table below. Bidders shall provide full descriptions of the products being offered in Section D - Price Schedule. Your quotation is to be returned by completing and returning this Form and Section C and D including any other information/certification required within this RFQ. 2 NTCHISI DISTRICT COUNCIL Procurement Reference Number: NSDC/S/CDF/2026-27/026 SECTION B: QUOTATION SUBMISSION SHEET 1. Currency of Quotation: Malawi Kwacha 2. Delivery period offered: …………..… [insert a number] days/weeks/months from date of the Local Purchase Order. 3. The validity period of this Quotation is: ………..…. [insert a number] days from the date for receipt of Quotations. 4. Warran...