Multi-Functional Devices including Production Print Devices, Print Management Software and Managed Print Service
About This Opportunity
Services contract awarded by The North Yorkshire Council (United Kingdom): Multi-Functional. ICT & digital. Awarded to Canon (UK) Ltd (GBP 1.5M, Aug 2024).
This is a services contract in the information and communication technology and general supplies sectors, with a focus on Hardware, Software and General Supplies. Located in United Kingdom, Europe, this opportunity is open to firms and consortiums, with an estimated budget of GBP 1.5 million.
Published through UK Contracts Finder, a national government procurement portal. Public procurement tenders follow the country's national bidding regulations and may have specific eligibility and documentation requirements for services in the information and communication technology sector. Service contracts are typically evaluated on both technical quality and price, and may require bidders to demonstrate relevant experience and qualified personnel. This contract has already been awarded. The information is published for transparency and market intelligence purposes.
Description
North Yorkshire Council (NYC) require a Print Management Solution that provides print, copy and scanning functionality across our Corporate Office environments, Public Libraries and Leisure Centres etc. We will require approximately 320 Multi-functional Devices (MFD's) at approximately 200 sites and 7 production print devices divided over 3 separate sites across the County. The Solution enables and supports our vision to reduce print, digitise workflows whilst supporting collaborative working across the organisation, ensuring that there is transparency on usage across the estate, including remote locations supporting both large and small sites with simple internet broadband connections. Several suppliers currently cover 200 NYC locations supplying a fleet of 365 MFD's. NYC intend to reduce the fleet in line with current requirements to 321 devices with one supplier For MFDs, we require the complete solution for secure print, scanning and device management to operate as a cloud service that requires no on-premise servers, appliance devices or maintenance. The devices will be installed within locations designed to provide suitable capacity and availability in an optimised way. Fleet management will be an integral part of the service to be provided throughout the Contract and will be based on analysis of the reporting and discussions with the Supplier's dedicated customer account manager. Reporting of usage across the entire fleet is paramount and should provide NYC with a clear and accurate view of usage, broken down by device and location with the ability to extract data down to user level. Following Contract Award, NYC require successful Proof of Concept to be completed within 15 working days. Transition planning with the outgoing supplier will take place (May-June 2024) ahead of a programme of device roll out, expected to take place between 1st July and 30th September 2024.. CPV: Photocopying and offset printing equipment (30120000). Procedure: Restricted procedure
Data provenance
This notice is sourced from UK Contracts Finder and was originally published on October 31, 2025. Last refreshed 12 days ago. Reference: 20251031110937-104117. BidsFactory mirrors official procurement notices and links back to the source for full legal text.
About The North Yorkshire Council
The North Yorkshire Council has issued 396 procurement notices on BidsFactory, including 27 currently open and 331 awarded contracts. Activity concentrates in Governance & Public Administration, Transport & Logistics, and Education & Training. All notices are published for United Kingdom. Notices are distributed via UK FTS - Find a Tender Service and UK Contracts Finder. Most recent publication: June 26, 2026.
Frequently asked questions about this tender
Is this tender still open?
No — the contract has already been awarded to Canon (UK) Ltd. The award notice is archived on BidsFactory for transparency and market intelligence.
Who is the contracting authority?
This notice was issued by The North Yorkshire Council in United Kingdom. The authority is responsible for evaluating bids, awarding the contract, and managing performance.
What type of contract is this?
This is a Services contract in the Information & Communication Technology sector. The classification helps bidders match the opportunity to their qualifications and registered scope of supply.
How much was the contract awarded for?
Canon (UK) Ltd was awarded the contract for £1,465,004. The figure reflects the value disclosed by the contracting authority in the award notice.
Where will the contract be performed?
The contract is for delivery in United Kingdom. Foreign bidders should review local registration, taxation, and any in-country presence requirements before submitting.
How can I submit a bid?
Visit UK Contracts Finder to access the full notice, required documents, and submission instructions. Quote reference 20251031110937-104117 when communicating with the contracting authority.
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