Online Payments

the Education Authority

Published: Jun 18, 2026

Updated: Jun 25, 2026

Source: uk_fts

About This Opportunity

This is a services contract in the information and communication technology, education and training and finance and banking sectors. Located in United Kingdom, Europe, this opportunity is open to firms and consortiums, with an estimated budget of GBP 15.0 million. Proposals must be submitted before August 14, 2026.

Published through UK FTS - Find a Tender Service, a national government procurement portal. Public procurement tenders follow the country's national bidding regulations and may have specific eligibility and documentation requirements for services in the information and communication technology sector. Service contracts are typically evaluated on both technical quality and price, and may require bidders to demonstrate relevant experience and qualified personnel. Interested parties should review the full documentation on the original source before submitting their proposal.

Description

The EA invites tenders for a Provision of an Online Payment Solution.

The scope of this procurement is to provide an accessible, secure Online Payment Solution (OLP) for schools, minimising the need for and risks and costs associated with cash handling in these schools. The legacy process of schools receiving monies from parents is one that involves sending cash or cheques with pupils to school. Payments cover a range of items and activities e.g. school meals, milk, school trips, clubs, and equipment purchase. The OLP system will facilite usage by parents to pay for a range of activities for the duration of the Contract. The Contract will be valid for a period of five years, with the option to extend for period / s up to 24 months, subject to funding. At the time of tender issue (June 2026) there is no formal EA wide contract to provide online payment facilities to the schools by the EA, however, some schools have independently procured and implemented their own solutions over recent years.

This Contract is let by the Northern Ireland Education Authority (“EA”) and is open to the EA, including the NI educational bodies listed below. At some point during the life of the Contract these bodies may wish to utilise the Contract (though they are not obligated to do so) and must have access, at any point, with the permission of EA.

This Contract is not intended to replace any current agreements that participating or non-participating institutions may already have in place. These bodies include; Primary, Post Primary and Special schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained) (https://www.education-ni.gov.uk/services/schools-plus)

Data provenance

This notice is sourced from UK FTS - Find a Tender Service and was originally published on June 18, 2026. Last refreshed today. Reference: 057787-2026. BidsFactory mirrors official procurement notices and links back to the source for full legal text.

About the Education Authority

the Education Authority has issued 75 procurement notices on BidsFactory, including 18 currently open and 43 awarded contracts. Activity concentrates in Governance & Public Administration, Education & Training, and Information & Communication Technology. All notices are published for United Kingdom. Notices are distributed via UK FTS - Find a Tender Service. Most recent publication: June 18, 2026.

Frequently asked questions about this tender

Where will the contract be performed?

The contract is for delivery in United Kingdom. Foreign bidders should review local registration, taxation, and any in-country presence requirements before submitting.

How can I submit a bid?

Visit UK FTS - Find a Tender Service to access the full notice, required documents, and submission instructions. Quote reference 057787-2026 when communicating with the contracting authority.

When does this tender close?

The submission deadline is August 14, 2026. You have 50 days left to prepare and submit your proposal to the contracting authority.

Who is the contracting authority?

This notice was issued by the Education Authority in United Kingdom. The authority is responsible for evaluating bids, awarding the contract, and managing performance.

What type of contract is this?

This is a Services contract in the Information & Communication Technology sector. The classification helps bidders match the opportunity to their qualifications and registered scope of supply.

What is the estimated budget?

The estimated contract value is £15,000,000 - £15,000,000. Bidders should ensure their proposals are consistent with this range and account for any local taxes and contract execution costs.