Outsourcing of payroll administration for the City of Oulainen
About This Opportunity
TranslatedThe City of Oulainen is seeking offers for payroll administration services through various announcement channels.
This is a services contract in the audit and accounting sector. Located in Finland, Europe, this opportunity is open to firms and consortiums.
Published through Hilma Finland, a national government procurement portal. Public procurement tenders follow the country's national bidding regulations and may have specific eligibility and documentation requirements for services in the audit and accounting sector. Service contracts are typically evaluated on both technical quality and price, and may require bidders to demonstrate relevant experience and qualified personnel. This contract has already been awarded. The information is published for transparency and market intelligence purposes.
Description
Auto-translated from fiOutsourcing of payroll administration for the City of Oulainen (hereinafter "the client" or "the contracting authority") is requesting offers for payroll administration services (hereinafter "the service") in accordance with the procurement notice published on Tarjouspalvelu.fi, Hilma, and TED announcement channels, as well as this request for proposals and its appendices. The subject of the procurement and its requirements are described in detail in the request for proposals and its appendices.
The objective of the procurement contract is to purchase a service solution based on the implemented tender, where the service provider offers comprehensive payroll administration services to the client. The service includes payroll administration services and applications offered by the service provider, to which the client gains access rights in accordance with the contract.
The client has 331 employees (as of 31.10.2025) and additionally, elected officials who are paid monthly. Approximately 470 payslips are generated per month. The client applies the KVTES, OVTES, TTES, and TS collective agreements for public sector employees and possible local agreements. The service provider must be prepared to provide payroll administration and other services included in the procurement in accordance with the collective agreements. The service must be in production use by the client no later than 1.6.2026.
The tasks included in the service and the division of responsibilities are described in more detail in Appendix 1 "Responsibility Table, Payroll Administration" of this request for proposals. The minimum requirements for the service and the options included in the procurement are also presented in Appendix 1.
The service provider may, if necessary during the contract period, also provide small amounts of other consultation and expert work related to the subject of the procurement.
The procurement volumes presented in the request for proposals are estimates, and the contract does not create a binding purchase obligation for the client or an exclusive right for the service provider to provide the service.
The client uses the CGI Populus HR system.
This system will not remain in use by the contracting authority.
Lot 1: Outsourcing of payroll administration for the City of Oulainen
The City of Oulainen (hereinafter "the client" or "the contracting authority") is requesting offers for payroll administration services (hereinafter "the service") in accordance with the procurement notice published on Tarjouspalvelu.fi, Hilma, and TED announcement channels, as well as this request for proposals and its appendices. The subject of the procurement and its requirements are described in detail in the request for proposals and its appendices.
The objective of the procurement contract is to purchase a service solution based on the implemented tender, where the service provider offers comprehensive payroll administration services to the client. The service includes payroll administration services and applications offered by the service provider, to which the client gains access rights in accordance with the contract.
The client has 331 employees (as of 31.10.2025) and additionally, elected officials who are paid monthly. Approximately 470 payslips are generated per month. The client applies the KVTES, OVTES, TTES, and TS collective agreements for public sector employees and possible local agreements. The service provider must be prepared to provide payroll administration and other services included in the procurement in accordance with the collective agreements. The service must be in production use by the client no later than 1.6.2026.
The tasks included in the service and the division of responsibilities are described in more detail in Appendix 1 "Responsibility Table, Payroll Administration" of this request for proposals. The minimum requirements for the service and the options included in the procurement are also presented in Appendix 1.
The service provider may, if necessary during the contract period, also provide small amounts of other consultation and expert work related to the subject of the procurement.
The procurement volumes presented in the request for proposals are estimates, and the contract does not create a binding purchase obligation for the client or an exclusive right for the service provider to provide the service.
The client uses the CGI Populus HR system.
This system will not remain in use by the contracting authority.
CPV: 79631000
Organisation: Oulaisten kaupunki
Procedure: open
Data provenance
This notice is sourced from Hilma Finland and was originally published on May 5, 2026. Last refreshed 7 days ago. Original language: fi. BidsFactory mirrors official procurement notices and links back to the source for full legal text.
About Oulaisten kaupunki
Oulaisten kaupunki has issued 12 procurement notices on BidsFactory, including 3 currently open and 2 awarded contracts. Activity concentrates in Construction & Civil Works, General Supplies & Services, and Education & Training. All notices are published for Finland. Notices are distributed via Hilma Finland and TED - Tenders Electronic Daily (EU). Most recent publication: June 25, 2026.
Frequently asked questions about this tender
Where will the contract be performed?
The contract is for delivery in Finland. Foreign bidders should review local registration, taxation, and any in-country presence requirements before submitting.
How can I submit a bid?
Visit Hilma Finland to access the full notice, required documents, and submission instructions provided by the contracting authority.
Is this tender still open?
No — the contract has already been awarded to Kuntalaskenta Oy (FI19112467). The award notice is archived on BidsFactory for transparency and market intelligence.
Who is the contracting authority?
This notice was issued by Oulaisten kaupunki in Finland. The authority is responsible for evaluating bids, awarding the contract, and managing performance.
What type of contract is this?
This is a Services contract in the Audit, Accounting & Risk sector. The classification helps bidders match the opportunity to their qualifications and registered scope of supply.
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