[Debt] Consignment of Shirai City Emergency Notification Device Project (PDF File: 238.3KB)

[Debt] Consignment of Shirai City Emergency Notification Device Project (PDF File: 238.3KB) Item 1. Matters for General Competitive Bidding From the day after the contract is concluded until March 31, Reiwa 14 (2032) As per attached design documents, etc. Post-disclosure (3)(4) Execution Period Outline of the Project: October 16, Reiwa 8 (2026) Mayor of Shirai City, Kikuo Kasai (9) Purpose: To consign the installation and operation of emergency notification devices to provide prompt and appropriate responses in emergencies such as sudden illnesses or disasters for elderly individuals living alone and other residents. (a) Purpose (b) Work Content: Consignment of the installation and operation of emergency notification devices. (5)(6)(7) For projects with the same bid closing date, if multiple applications are submitted, the number of projects that can be awarded simultaneously will be specified in Form No. 3, "Application for Confirmation of Eligibility for General Competitive Bidding (Post-qualification Review)" (hereinafter referred to as "Eligibility Confirmation Application"). This is a general competitive bidding with post-qualification review conducted after the number of projects awarded to a contractor reaches the number of applications submitted as above. Submit applications. Bids will be opened in the order listed in the "Bid Project List," and will be uniformly applied to the candidate winning bid projects. Subsequent projects will be considered invalid. If a re-bid occurs, it will be considered as the final bid opening on the bid opening date. Simultaneous award limit (8) Estimated Price Bidding Method: Minimum reserve price This bid will be executed using the electronic bidding system for eligibility confirmation before bid opening. Advance Payment: None Partial Payment: Yes (Final payment, 63 partial payments) Contract Security: Yes Advance Payment/Partial Payment/Contract Security Other: (10) If there is only one bidder for this bid, the bid may be withdrawn. Number of projects (regardless of industry or amount) for all general competitive bids held on the same day. In accordance with Article 234, Paragraph 1 of the Local Autonomy Act (Act No. 67 of 1947), general competitive bidding (post-qualification review type) will be conducted as follows. Project Name: [Debt] Consignment of Shirai City Emergency Notification Device Project Execution Location: Entire Shirai City area (1)(2) Project Name Execution Location Note: This bid will be executed using the Chiba Electronic Procurement System (hereinafter referred to as "Electronic Bidding System"). Regarding the implementation of general competitive bidding (post-qualification review type) for [Debt] Consignment of Shirai City Emergency Notification Device Project 48 Shirai City Bid Announcement No. 2. Matters concerning qualifications required for bidders The qualifications required for bidders in this matter are as follows. (4) Performance Requirements: Those who have experience in performing emergency notification device projects of one year or more commissioned by national or local governments from Reiwa 3 (2021) to the date of this announcement. Those who have not been subject to suspension of designation or exclusion from bidding under the "Shirai City Construction Work and Other Contractor Designation Suspension Measures" or the "Shirai City Bid and Contract Measures Against Violent Groups" from the deadline for submitting the eligibility confirmation application for this general competitive bid to the bid opening date, and who meet the following criteria in the table below. (6) Other Requirements Classification (1) Registered Industry in Eligibility List: Reiwa 8 & 9 Competitive Bidding Participant Eligibility List (hereinafter referred to as "Eligibility List") Major Category: "Other Consignment Services" Subcategory: "Other" No. (1) No. (5) Individual Qualifications of Assigned Technicians, etc. (2) Grading Requirements (3) Regional Requirements: None Content a. b. a. b. c. d. Those who meet the content in each classification of the column by the application deadline for bidding participation. 3. Bid Participation Application and Qualification Confirmation, etc. Those who wish to participate in the bid must undergo eligibility confirmation as follows. After the bid opening, the successful bid candidate must submit one copy of the certification documents for eligibility confirmation. The submission deadline and location will be notified by phone or FAX. 4. Inspection of Design Documents, etc. and Inquiries (1) Prefectures, Cities, Towns, Villages, and Unions of Local Governments (Unions prescribed in Article 284, Paragraph 1 of the Local Autonomy Act) (Note) Note: The "Eligibility Confirmation Notification" notified is for participating in the bid. (5) Until 11:00 AM on Friday, October 23, Reiwa 8 (2026) Those who have had a dishonored bill or check within the six months prior to the bid opening date. From 9:00 AM on Friday, October 16, Reiwa 8 (2026) For the above requirements, "national or local governments, etc." shall mean the following: (2) Corporations prescribed in Article 1) Conduct between 9:00 AM and 4:30 PM. In addition to the provisions of Article 167-4 of the Local Autonomy Act Enforcement Order (Cabinet Order No. 16 of 1947), the bid closing date. Those who wish to participate in the bid must inspect the design documents, etc. (2) Those who have been requested to be excluded from projects ordered by the Ministry of Land, Infrastructure, Transport and Tourism, and whose exclusion status continues. Those who have not been subject to bankruptcy or corporate reorganization proceedings. Eligibility and Post-submission of Proof of Qualification Documents: Apply using the Electronic Bidding System with the "Eligibility Confirmation Application." Notification will be sent by 5:00 PM on Wednesday, October 28, Reiwa 8 (2026). Application Period Application Method (2)(3)(4) Reasons will be answered in writing within 3 days from the date of request for explanation. Design documents, etc. can be viewed from Friday, October 16, Reiwa 8 (2026) to Friday, November 20, Reiwa 8 (2026) via the Electronic Bidding System PPI or the Elderly Welfare Division. However, viewing at the Elderly Welfare Division is excluded on Saturdays, Sundays, and public holidays. National and special corporations (as defined in the "Act on Promotion of Proper Bidding and Contracts for Public Works Enforcement Order") Those deemed ineligible for bidding may request an explanation for the reason. Requests for explanation must be made in writing to the General Affairs Division, General Affairs Department, within 7 days from the date of notification of ineligibility. Those who have been subject to a transaction suspension by a clearinghouse for 2 years or more, or on the bid opening date of this project. (1) Those who have applied for corporate rehabilitation (Act No. 154 of 2002) but have not yet received a commencement of rehabilitation proceedings order from the court under the same Act. Those who have applied for civil rehabilitation (Act No. 225 of 1999) but have not yet received a commencement of rehabilitation proceedings order from the court. Those who are substantially controlled by a construction company or equivalent by the police authorities. Regarding eligibility, "Eligibility Confirmation Notification" will be issued via the Electronic Bidding System. Inquiries regarding design documents, etc. Also, if there are no inquiries, submission of the inquiry form is not required. a. Until noon. b. Posted under "Jobs/Industry" -> "Bidding/Contracts" -> "Bidding/Contract Information." 5. Bid Execution Bid Acceptance Period Bid Security: Exempt Bid Amount: The bid amount shall be the amount excluding consumption tax and local consumption tax from the estimated contract desired amount, regardless of whether the bidder is a taxable or tax-exempt business regarding consumption tax and local consumption tax. Note: The contract amount will be the bid amount plus the amount equivalent to consumption tax and local consumption tax (if there is a fraction of less than 1 yen, that fraction will be rounded down). Bid opening will be conducted via the Electronic Bidding System on the bid opening date. If there are bids within the range of the estimated price and the minimum reserve price as a result of the bid opening, the successful bid will be temporarily suspended, and the eligibility of the successful bid candidate will be reviewed. If there are no bids within the range of the estimated price and the minimum reserve price as a result of the bid opening, a re-bid will be conducted immediately. The re-bid will be opened on Wednesday, November 25, Reiwa 8 (2026). 6. Submission of Bid Amount Breakdown: A bid amount breakdown must be submitted via the Electronic Bidding System at the time of the first bid. This also applies to re-bids, and if submission via the Electronic Bidding System is not possible, submit via email to the General Affairs Division. Use the specified format for the bid amount breakdown. 7. Invalid or Disqualified Bids: Bids falling under any of the following categories will be considered invalid or disqualified. Bids falling under any of the clauses in Article 7 of the Electronic Bidding Agreement (Enforced February 1, Reiwa 20) are invalid. Bids falling under any of the clauses in Article 8 of the Electronic Bidding Agreement are disqualified. (1) Shirai City Hall, Welfare Department, Elderly Welfare Division If there are inquiries regarding design documents, etc., submit them in writing (FAX, etc.) to the relevant department. (2)(3)(4) Submission Location (1)(2) (1) Answers to inquiries will be posted on the Shirai City website by noon on Friday, November 6, Reiwa 8 (2026). From 9:00 AM on Thursday, November 19, Reiwa 8 (2026) to 11:00 AM on Friday, November 20, Reiwa 8 (2026) Submission Period: From the time of receiving the Eligibility Confirmation Notification until Monday, November 2, Reiwa 8 (2026) (3) Tuesday, November 24, Reiwa 8 (2026) 9:00 AM 8. Method of Determining the Successful Bidder: In accordance with the provisions of Article 120 and Article 121 of the Shirai City Financial Regulations (Reiwa 5 Regulations No. 3), the bidder who submitted the lowest valid bid within the range of the estimated price and the minimum reserve price will be designated as the successful bid candidate and will be put on hold. However, if it is deemed that the successful bid candidate may not be able to perform the contract in accordance with its terms due to their bid price, or if it is deemed significantly inappropriate to conclude a contract with them due to the risk of disrupting fair trade order, they will not be designated as the successful bid candidate, and another bidder who submitted a bid within the range of the estimated price and the minimum reserve price, with the lowest bid amount, will be designated as the successful bid candidate. If there are two or more bidders with the same lowest bid amount, an electronic lottery will be conducted via the Electronic Bidding System to determine the successful bid candidate. The successful bid candidate will be notified by phone or FAX. The successful bid candidate must submit qualification confirmation documents to the General Affairs Division, General Affairs Department, within 2 days after the bid opening date. Failure to submit these documents will result in disqualification. If the successful bid candidate is recognized as the successful bidder after the qualification confirmation, a "Successful Bidder Determination Notice" will be sent to all bidders via the Electronic Bidding System. 9. Confirmation of Assigned Technicians: In the case of construction projects, if a violation of the exclusivity of assigned technicians is confirmed through CORINS, etc. after the successful bidder is determined, the contract may not be concluded. Furthermore, if there are requirements for assigned technicians in the eligibility criteria, changes to the assigned technicians will not be permitted except in extremely special circumstances such as illness, death, or retirement, which are deemed unavoidable by the contracting party and do not impede proper performance. 10. Contract Conclusion: The successful bidder must print the "Successful Bidder Determination Notice" immediately after the bid opening and bring it to the General Affairs Division, General Affairs Department, to receive instructions regarding the contract. The successful bidder will be responsible for binding the contract documents. In any case, the contract must be concluded within 7 days from the date of notification of the successful bid determination. 11. Discretionary Contract: If there is no successful bid candidate after a re-bid, an estimate will be solicited from the bidder with the lowest bid in the re-bid, and a discretionary contract may be concluded in accordance with Article 167-2, Paragraph 1, Item 8 of the Local Autonomy Act Enforcement Order. (2) Method: Follow the instructions of the project department. However, if the contract is concluded electronically, the contract will be concluded when the successful bidder and the city agree to the content of the contract recorded in the electronic record uploaded to the electronic contract service, and electronic signatures and timestamps are applied. No. (1) The successful bidder shall not transfer the rights obtained through the successful bid to a third party. (3)(4)(5) 12. Contract Security: A contract security deposit of 10% or more of the contract amount (total estimated amount for unit price contracts; 12 months' contract amount for long-term continuous contracts) must be paid. However, this can be substituted by submitting one of the following documents certifying that contract security of 10% or more of the contract amount has been provided. Guarantee letter from a financial institution, etc. Performance guarantee insurance policy 13. Other: No briefing sessions for qualification document creation or site visits will be held. No interviews for qualification documents will be held. However, explanations may be requested if the written content is unclear and eligibility for bidding cannot be confirmed. Submitted qualification documents will not be returned. They will not be published or used without permission. The execution period may be changed due to circumstances. Bidders must comply with the Shirai City Electronic Bidding Agreement and the Shirai City Electronic Bidding System Operation Standards for matters other than those specified in this announcement. In the case of construction projects, the successful bidder must assign the technicians listed in the qualification documents to the construction site. Furthermore, if the assigned technicians require exclusivity under the provisions of the Construction Industry Act and its Enforcement Order, or if the eligibility requirements, or if a supervising engineer must be appointed, those provisions and requirements must be complied with. In the case of construction projects, if there is a risk of events affecting the construction period or contract price based on the provisions of the Construction Industry Act, the successful bidder must submit a notification in the prescribed format to the General Affairs Division, along with information necessary to grasp the situation of such events, between the determination of the successful bid and the conclusion of the contract. If the equipment used by the bidder experiences a failure or other unavoidable situation, the bidder may change to paper bidding with the consent of Shirai City. In that case, contact the General Affairs Division to inform them of the change, and submit the bid form, etc. in person within the bid acceptance period. Bids submitted after the bid acceptance period will not be accepted for any reason. If it is deemed difficult to conduct the bidding fairly, or if there are other unavoidable circumstances, the bidding may be postponed or canceled. In this case, eligible bidders cannot file an objection. Subcontracting of the project by the bidder is not permitted. 14. Contact Information: Shirai City Hall, General Affairs Department, General Affairs Division Phone: 047(492)1111 E-mail: nyuusatsu@city.shiroi.chiba.jp (8)(9)(10)(6)(5)(1)(2)(3)(4)(1)(3)(2)(7) Bid Opening Date Bid Project List Project Name [Debt] Consignment of Shirai City Emergency Notification Device Project 9:00 AM