Procurement of stationery and tonners

Standard Bidding Document for Request for Quotation for Procurement of Goods P.O. Box 280, Zomba Request for Quotations (for Goods) Procurement Reference Number: G32-09-26 To: ppda suppliers on website Date: 22nd September, 2026 The Procuring and Disposing Entity named above invites you to submit your quotation for the goods described herein. Partial Quotations may be rejected, and the Procuring and Disposing Entity reserves the right to award a contract for selected items only. Any resulting order shall be subject to the Government of Malawi General Conditions of Contract for Local Purchase Orders except where modified by this Request for Quotations. SECTION A: QUOTATION REQUIREMENTS___ 1. Description of Goods the Bidder is bidding to Supply and Deliver Supply and Delivery of Stationery 2. Quotation prices should be based on___ for goods supplied from within Malawi; EXW – insured and delivered to Stores Section University of Malawi. 3. The delivery period required is 5 days from date of order. 4. Quotations must be valid for 30 days from the deadline for submission. 5. The warranty/guarantee offered shall be: 12 months. 6. Quotations and supporting documents as specified in Section C must be marked with the Procurement Reference Number given above, and indicate your acceptance of the terms and conditions. 7. Quotations must be received, in sealed envelopes, no later than: at 10:30 p.m. on 28th September, 2026 8. Quotations must be returned to the Chairperson of IPDC, University of Malawi, Post Office Box 280, Zomba. 9. Quotations must be registered and put in a tender box located at University of Malawi Porters Lodge. Standard Bidding Document for Request for Quotation for Procurement of Goods 10. The attached Schedule of Requirements in Section D, details the items to be procured. You are requested to quote your delivered price for these items by completing and returning Sections C and D. 11. Payment to the supplier shall be made within 30 days from the date of receipt of invoice. 12. Please attach the following List any other requirements a) Copy of valid Public Procurement and Disposal of Assets Authority(PPDA) Certificate for provision of goods; b) Copy of valid Tax Clearance Certificate; c) Copy of valid Micro, Small and Medium Enterprise Certificate; d) Copy of valid Registration Certificate; e) At least two copy contracts or Local Purchase Order for supply of branded calendars; and f) At least two reference letters from Institutions certifying that the calendars supplied to those institutions were of merchantable quality. 13. The detailed descriptions of the goods required are provided in table below. Bidders shall provide full descriptions of the products being offered in Section D - Price Schedule. Your quotation is to be returned by completing and returning this Form and Section C and D including any other information/certification required within this RFQ. SECTION B: QUOTATION SUBMISSION SHEET 1. Currency of Quotation: Malawi Kwacha 2...