provision , Installation, Testing and maintenance of Security Access Control Machines at main access points

Standard Bidding Document for Request for Quotation for Procurement of Services Telephone: + 265 01 788 533 In reply please quote No. Facsimile: + 265 01 788 077 Accountant General’s Department, All P.O. Box 30140, Communications should be LILONGWE, addressed to: MALAWI. IPDC Chairperson Request for Quotations (for services) Procurement Reference Number: AGD/IPDC/SACM/26-27/10/01 To: All eligible Bidders Date: 28/10/2026 The Procuring and Disposing Entity named above invites you to submit your quotation for the services described herein. Partial Quotations may be rejected, and the Procuring and Disposing Entity reserves the right to award a contract for selected items only. Any resulting order shall be subject to the Government of Malawi General Conditions of Contract for Local Purchase Orders except where modified by this Request for Quotations. SECTION A: QUOTATION REQUIREMENTS___ 1. Description: Provision, Installation, Testing and Maintenance of Security Access Control Machines at Main Access Points of Accountant General’s Office Building 2. Quotation prices should be based on___ (a) for services and accessories provided from within Malawi; EXW – insured and delivered to (Accountant General ‘s Department - HQTs) (b) for goods supplied from outside of Malawi; CIP or DDP Accountant General ‘s Department - HQTs) 3. The completion period required for installation is 7- 14 days from date of order 4. Quotations must be valid for 30 days from the deadline for submission. 5. The warranty/guarantee offered shall be: 1 Years Warranty- plus operation and maintenance- 6. Quotations and supporting documents as specified in Section C must be marked with the Procurement Reference Number given above, and indicate your acceptance of the terms and conditions. 7. Quotations must be received, in sealed envelopes, no later than: 10:00 hrs local time on 4th November, 2026. Quotations must be returned to the Chairperson of IPDC: The Chairperson, Internal Procurement and Disposal Committee - IPDC, Accountant General’s Department, Standard Bidding Document for Request for Quotation for Procurement of Services Ground Floor, Room No 10, Capital Hill, P.O. Box 30140, Lilongwe 3, Malawi. Phone: 265 01 788 533; 0999 8 555 15; 0999 7 429 20 8. The attached Schedule of Requirements in Section D, details the items to be procured. You are requested to quote your delivered price for these items by completing and returning Sections C and D. 9. Payment to the supplier shall be made within 30 days from the date of receipt of invoice. 10. List any other requirements: N/A 11. The detailed descriptions of the services required are provided in table below. Bidders shall provide full descriptions of the products being offered in Section D - Price Schedule. Your quotation is to be returned by completing and returning this Form and Section C and D including any other information/certification required within this RFQ. Standard Bidding Document for Request for Quotation for Procurement o...