Tenders/PROVISION OF CONFERENCE, ACCOMMODATION & EVENT SERVICES FROM 5-STAR HOTELS

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PROVISION OF CONFERENCE, ACCOMMODATION & EVENT SERVICES FROM 5-STAR HOTELS

UNDP

Published: Jul 16, 2026

Updated: Jul 17, 2026

Source: UNGM - United Nations Global Marketplace

About This Opportunity

UNDP - Request for quotation

This is a supplies contract in the education and training, governance and public administration, gender and inclusion, information and communication technology and general supplies sectors. Located in Rwanda, Africa, this opportunity is open to firms and consortiums. Proposals must be submitted before July 20, 2026.

Published through UNGM - United Nations Global Marketplace, part of the United Nations system, which follows UN procurement standards. UN-funded opportunities are typically open to vendors registered in the UN Global Marketplace for the supply of goods in the education and training sector. Supply contracts typically require bidders to demonstrate product compliance with technical specifications, delivery capacity, and relevant certifications. Interested parties should review the full documentation on the original source before submitting their proposal.

Description

Agency: UNDP | Reference: UNDP-RWA-00390 | Type: Request for quotation PROVISION OF CONFERENCE, ACCOMMODATION AND EVENT SERVICES (5-STAR HOTELS, KIGALI) FOR THE OFFICIAL LAUNCH OF THE AFRICAN ACADEMY FOR WOMEN IN POLITICAL LEADERSHIP (AAWPL)1. BackgroundUNDP, in partnership with the African Union, the African Women Leaders Network (AWLN) and the African School of Governance (ASG), is organizing the official launch of the African Academy for Women in Political Leadership (the "Academy"). The launch will bring together senior dignitaries, government officials, development partners and civil society representatives, and requires a five-star hotel venue in Kigali, Rwanda, able to provide conference facilities, accommodation and event catering to the standard expected for high-level participants.2. Event OverviewItemDetailEventOfficial launch of the African Academy for Women in Political LeadershipVenue locationKigali, Rwanda (5-star hotel)Conference dates3 – 7 August 2026 (5 days)Participant arrival2 August 2026Participant departure8 August 2026Eligible bidders5-star hotels based in Kigali3. Pre-Bidding MeetingA pre-bidding meeting with all invited vendors will be held physically at the UNDP premises (Procurement office) on17 July 2026 at 13h00. Attendance is strongly encouraged to enable prospective bidders to seek clarification on these specifications, raise questions regarding the requirements, and confirm venue/site details prior to submission of proposals.4. Scope of ServicesThe successful bidder shall provide the following, as detailed in Sections 5–7 below:•Conference/meeting venue and full conference package (plenary hall and two breakout rooms), including meals, refreshments and audio-visual/technical support;•Accommodation for participants for the duration of the event; andInterested suppliers must submit their offer directly in the system as instructed in the solicitation document, following the instructions in the available user guide.In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in the UNDP website:https://www.undp.org/procurement/business/resources-for-bidders.Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.Search for the specific tender using search filters and subscribe to the tender in order to get notifications in case of amendments of the tender document. If you need support with the online system, you can contact the contact details of this tender as indicated in the solicitation document.RWANDA UNDP OFFICEPROCUREMENT UNIT CONTACT: • Email: procurement.rw@undp.org

Data provenance

This notice is sourced from UNGM - United Nations Global Marketplace and was originally published on July 16, 2026. Last refreshed today. BidsFactory mirrors official procurement notices and links back to the source for full legal text.

About UNDP

UNDP has issued 4,783 procurement notices on BidsFactory, including 519 currently open and 0 awarded contracts. Activity concentrates in General Supplies & Services, Information & Communication Technology, and Construction & Civil Works. Tenders span 10 countries including Denmark, El Salvador, and Senegal. Notices are distributed via UNGM - United Nations Global Marketplace. Most recent publication: July 16, 2026.

Frequently asked questions about this tender

Where will the contract be performed?

The contract is for delivery in Rwanda. Foreign bidders should review local registration, taxation, and any in-country presence requirements before submitting.

How can I submit a bid?

Visit UNGM - United Nations Global Marketplace to access the full notice, required documents, and submission instructions provided by the contracting authority.

When does this tender close?

The submission deadline is July 20, 2026. You have 3 days left to prepare and submit your proposal to the contracting authority.

Who is the contracting authority?

This notice was issued by UNDP in Rwanda. The authority is responsible for evaluating bids, awarding the contract, and managing performance.

What type of contract is this?

This is a Supplies contract in the Education & Training sector. The classification helps bidders match the opportunity to their qualifications and registered scope of supply.