PROVISION OF NON-CONSULTANCY SERVICES: CLEANING SERVICES

Telephone: +265 1 789 033 Ministry of Agriculture, Irrigation and Water Fax : +265 1 789 390 Development, P.O BOX 30134, Capital City, Lilongwe 3 Proc. No: MoAIWD /2026-27/NS/35 Date: 23rd Se ptember, 2026 MINISTRY OF AGRICULTURE, IRRIGATION AND WATER DEVELOPMENT REQUEST FOR QUOTATIONS (FOR NON CONSULTANCY SERVICES) PROCUREMENT REFERENCE NUMBER: MoAIWD /2026-27/NS/35 To:…………………………………. ………………………………….. …………………………………. The Procuring and Disposing Entity named above invites you to submit your quotation for carrying out the whole of the services as described herein. Any resulting order shall be subject to the Government of Malawi General Conditions of Contract for Local Purchase Orders except where modified by this Request for Quotations. SECTION A: QUOTATION REQUIREMENTS 1. Description of Services and Location Provision of cleaning services at Ministry of Agriculture, Irrigation and Water Development Headquarters, Capital Hill. 2. Services are to commence within: 1 week from the date of order. 3. Services are to be completed within: 12 months from the date of commencement. 4. Quotations must be valid for 30 days from the deadline of submission. 5. Quotations and supporting documents as specified in Section B must be marked with the Procurement Reference Number given above and indicate acceptance of the stated terms and conditions. 6. Quotations must be received, in sealed envelopes no later than: 10:00 am on 29th September, 2026. 7. Quotations must be returned to the Chairperson of the IPDC: Ministry of Agriculture, Irrigation and Water Development, P.O. Box 30134, Lilongwe 3. Room 76. 8. The attached Schedule of Rates and Prices in Section C together with any Terms of Reference or other documentation mentioned in Section C and appended, detail the services to be performed. You are requested to quote by completing Sections C and D. Quotations shall cover all costs of labour, materials, equipment, overheads, profits and all associated costs for performing the services including all taxes, levies and duties. The total cost of performing the services shall be included in the items stated and the cost of any incidental services or materials shall be deemed to be included in the prices quoted. Your quotation is to be returned on this Form by completing and returning Sections C and D including any other information and certification as stated within this RFQ. SECTION B: QUOTATION SUBMISSION SHEET 1. Currency of Quotation: …………….. 2. Services will commence within ………..….. [insert number] [days/weeks/months] from date of Purchase Order. 3. Services to be completed within ………….… [insert number] [days/weeks/months] from date of commencement. 4. Validity period of this quotation is …………... [insert number] [days/weeks/weeks] from the deadline for submission. 5. We enclose the following documents: (i) Section C of the Request for Quotations completed and signed; (ii) A copy of our Trading Licence (iii) A copy of our Annual Tax Clearance Certificate (for the last f...