Reiwa 8 Rain Countermeasure No. 1-2 Tsutsui District Rainwater Storage Facility Improvement Work

Announcement The following construction ordered by Matsumae Town will be contracted through a post-bid review type general competitive bidding. The qualifications required for bidders are hereby announced in accordance with the provisions of Article 167-6, Paragraph 1 of the Local Autonomy Act (Showa 22, Order No. 16). Reiwa 8, October 26 Mayor of Matsumae Town, Kosuke Tanaka 1. Matters for Bidding: (1) Bid Number: No. 1-58 (2) Bid Name: Reiwa 8 Rain Countermeasure No. 1-2 Tsutsui District Rainwater Storage Facility Improvement Work (3) Place of Construction: Tsutsui, Matsumae Town (4) Construction Overview: Submersible pump φ150 N=2 units, control panel related N=1 set. (5) Construction Period: From the day after the contract signing date (or the date of resolution by the Matsumae Town Council, if applicable under Article 2 of the "Ordinance on Contracts Subject to Council Resolution and Acquisition or Disposal of Property" (Promulgated March 30, Showa 39)) until March 31, Reiwa 9. (6) Estimated Price: To be announced later. (7) Minimum reserve price system will be applied. 2. Bidding Method: (1) This project will be executed using the electronic bidding system as defined in the "Matsumae Town Electronic Bidding Operation Standards" (Established December, Reiwa 5; hereinafter referred to as "Operation Standards"). (2) In cases of unavoidable reasons for paper bidding, submit a "Request for Permission to Participate in Paper Bidding" (Operation Standards Form No. 6) or a "Request for Transition to Paper Bidding" (Same Form No. 7) and obtain approval as follows: a. Submission Period: Must arrive by 5:00 PM on Reiwa 8, November 18 (Wednesday) during business hours (as defined in Article 2 of the "Matsumae Town Business Hours Regulations" (Heisei 7, Rule No. 2); hereinafter the same). b. Submission Location: See (1) Contact Information. (1) Department in Charge: Treasury Bureau, Accounting Division, Contract Section (hereinafter referred to as "Contract Section"). c. Submission Method: By hand or mail (hereinafter referred to as "mail, etc."). 3. Qualifications for Bidders: Bidders must meet all of the following requirements as of the day before the announcement date of this project. (1) Must be a single enterprise. (2) Must have obtained a construction industry permit under Article 3, Paragraph 1 of the Construction Industry Act (Showa 24, Act No. 100), and a permit for "Machinery and Equipment Installation Work" as stipulated in Paragraph 2 of the same Article. (3) Must be registered in the list of qualified contractors as stipulated in Article 148, Paragraph 4 of the "Matsumae Town Financial Regulations" (Showa 62, Matsumae Town Rule No. 2; hereinafter referred to as "Financial Regulations") for Machinery and Equipment Installation Work, and have a grade of "A", "B", or "C". (4) Must be able to assign a chief engineer or supervising engineer who meets the following requirements exclusively. However, this does not apply if the provisions of Article 26, Paragraph 3, Proviso of the Construction Industry Act are applicable. a. For chief engineers, they must meet one of the criteria in Article 7, Item 2 (b) to (c) of the Construction Industry Act regarding Machinery and Equipment Installation Work. b. For supervising engineers, they must meet Article 15, Item 2 (b) of the Construction Industry Act regarding Machinery and Equipment Installation Work and have completed supervising engineer training. c. Must have a direct and continuous employment relationship with the bidder for at least three months as of the bid participation application date. (5) Must not be within the period of suspension of bidding participation based on the "Matsumae Town Measures for Suspension of Competitive Bidding Qualifications" (Heisei 23, Matsumae Town Notice No. 10). (6) Must not be a party that has filed for commencement of rehabilitation proceedings under the Corporate Rehabilitation Act (Heisei 14, Act No. 154) or for commencement of reorganization proceedings under the Civil Reorganization Act (Heisei 11, Act No. 225). (Excluding those who have received a decision to approve a rehabilitation plan under the Corporate Rehabilitation Act or a reorganization plan under the Civil Reorganization Act). (7) Must not fall under the provisions of Article 167-4, Paragraph 1 of the Local Autonomy Act. (8) Must have undergone management performance review as stipulated in Article 18-2 of the Enforcement Regulations of the Construction Industry Act (Showa 24, Ministry of Construction Ordinance No. 14). (9) There must be no relationship between bidders that could fall under any of the following criteria. However, if there is a relationship, contacting parties to decide on withdrawal will not be considered a bid-rigging or other fraudulent act. a. Capital Relationship: (a) Relationship between a subsidiary, etc. (as defined in Article 2, Item 3-2 of the Companies Act; hereinafter the same) and a parent company, etc. (as defined in Item 4-2 of the same Article; hereinafter the same). (b) Relationship between subsidiaries, etc., sharing the same parent company, etc. b. Personnel Relationship: (a) When an officer of one company, etc. (as defined in Article 2, Item 3-2 of the Enforcement Regulations of the Companies Act; hereinafter the same) currently serves concurrently as an officer of another company, etc. However, this does not apply if one of the companies, etc., is a company undergoing reorganization proceedings under Article 2, Item 4 of the Civil Reorganization Act or a company in rehabilitation (as defined in Article 2, Item 7 of the Corporate Rehabilitation Act). a. Director of a stock company. However, the following are excluded: ① Directors on the audit and supervisory committee of a company with an audit and supervisory committee, as defined in Article 2, Item 11-2 of the Companies Act. ② Directors of a company with a nominating committee, etc., as defined in Article 2, Item 12 of the Companies Act. ③ Outside directors as defined in Article 2, Item 15 of the Companies Act. ④ Directors who are not executing business due to provisions in the articles of incorporation as per Article 348, Paragraph 1 of the Companies Act. b. Executive officers of a company with a nominating committee, etc., as defined in Article 402 of the Companies Act. c. Members of a company with a capital interest (limited liability company, general partnership company, or limited liability company) as defined in Article 575, Paragraph 1 of the Companies Act (excluding members who are not executing business due to provisions in the articles of incorporation as per Article 590, Paragraph 1 of the same Act). d. Directors of a partnership. e. Other persons executing business who are equivalent to those listed in a. to d. (b) When an officer of one company, etc., currently serves concurrently as a trustee appointed under Article 64, Paragraph 2 of the Civil Reorganization Act or Article 67, Paragraph 1 of the Corporate Rehabilitation Act for another company, etc. (c) When a trustee of one company, etc., currently serves concurrently as a trustee of another company, etc. (10) Bidders or their officers, etc. (including persons with equivalent or greater control over the company, regardless of their title, such as members executing business, directors, executive officers, or their equivalents, or advisors, consultants, etc.) must not be: a. Persons falling under Article 2, Items 1 to 3 of the "Matsumae Town Ordinance on the Exclusion of Violent Groups" (Heisei 23, Matsumae Town Ordinance No. 13) (hereinafter referred to as "members of violent groups"). b. Persons who have not had their status as a member of a violent group for five years. c. Persons whose business activities are controlled by members of violent groups or persons listed in b. 4. Inspection of Design Documents, etc.: (1) Available for inspection within the bid information disclosure system until 5:00 PM on Reiwa 8, November 18 (Wednesday). (2) For those who wish to borrow design documents, etc., they will be lent on electronic media (CD). In this case, they must be returned by mail, etc., by 5:00 PM on Reiwa 8, November 18 (Wednesday). 5. Questions and Answers Regarding Design Documents, etc.: (1) Those with questions regarding the design documents, etc., may submit a "Questionnaire" (Outline Form No. 3 of the "Implementation Guidelines for Post-Bid Review Type General Competitive Bidding" (Heisei 22, Matsumae Town Notice No. 30; hereinafter referred to as "Guidelines")) using the electronic bidding system, or submit it by email or mail, etc., to the Contract Section. (2) The period for submitting questions is until 5:00 PM on Reiwa 8, November 10 (Tuesday). (3) Bidders who submit questions via the electronic bidding system or email must contact the Contract Section by phone or other means to confirm. (4) Answers to questions will be posted on the bid information disclosure system by 5:00 PM on Reiwa 8, November 13 (Friday), so please check before bidding. 6. Procedures for Post-Bid Review Type General Competitive Bidding: (1) Submission of Bid Forms and Cost Breakdown Forms: a. Electronic Bidding: Submit the bid form and cost breakdown form (enter amounts for each construction category and type in the "Sample Cost Breakdown Form"; other formats are acceptable if the content is the same; hereinafter the same) using the electronic bidding system between 9:00 AM on Reiwa 8, November 16 (Monday) and 5:00 PM on Reiwa 8, November 18 (Wednesday). b. Paper Bidding: Submit the bid form (Financial Regulations Form No. 52) along with the cost breakdown form by mail, etc., to arrive by 5:00 PM on Reiwa 8, November 18 (Wednesday) during business hours at the Contract Section. The bid form and cost breakdown form must be sealed in separate envelopes, with "Bid Subject," "Bidder Name," and "Bid Form" or "Cost Breakdown Form" written on the front of each. (2) Bidders must write the amount excluding consumption tax and local consumption tax on the bid form, regardless of whether they are a taxable or non-taxable business. (3) The number of bidding rounds will be up to two. The bid opening date for the re-bid will be the day after the first bid opening (excluding Saturdays, Sundays, and holidays; hereinafter the same). The bid deadline and opening time will be notified via the electronic bidding system. The same applies if the bid opening date is changed due to circumstances. A cost breakdown must also be submitted for re-bids. 7. Date and Time and Place of Bid Opening: Date and Time: Reiwa 8, November 19 (Thursday), 1:00 PM. Place: Matsumae Town Hall, 2nd Floor, Middle Conference Room or Accounting Division Office. Bidders who wish to do so may attend the bid opening. In this case, contact the Contract Section by the day before the bid opening date. Paper bidders must attend the bid opening. Bids submitted by bidders found to be unqualified before the bid opening will not be opened. 8. Determination of Successful Bid Candidate: (1) The successful bid candidate will be determined by ranking the bidders who submitted valid bids at the lowest price within the limit of the estimated price. (2) If there are two or more successful bid candidates, they will be selected in order by a lottery using the electronic lottery system of the electronic bidding system. 9. Documents to be Submitted After Bid Opening: Successful bid candidates must submit all of the following documents (1 copy each) by the business hours of the day after the bid opening, primarily using the electronic bidding system. If the electronic file size exceeds 3 megabytes or if submitting by paper bid, submit by facsimile, email, or hand delivery. Failure to submit will result in disqualification. (1) Copy of Construction Industry Permit Notification or Permit Certificate (most recent). (2) Copy of Management Scale Evaluation Results Notification / Overall Evaluation Score Notification (most recent). (3) Assigned Engineer Statement (Guidelines Form No. 4). (4) Supporting documents confirming the content of the preceding item. (5) For those who have filed for commencement of rehabilitation proceedings under the Corporate Rehabilitation Act or for commencement of reorganization proceedings under the Civil Reorganization Act, a document certifying the decision to approve the rehabilitation plan under the Corporate Rehabilitation Act or the reorganization plan under the Civil Reorganization Act. 10. Method of Determining the Successful Bidder: (1) If the successful bid candidate meets all the requirements for bid participation, they will be determined as the successful bidder. (2) If a successful bidder is not determined, the next ranked successful bid candidate will be sequentially reviewed to determine the successful bidder. 11. Explanation of Reasons for Not Being Selected as Successful Bidder: (1) Successful bid candidates not selected as the successful bidder may request an explanation of the reasons from the Town in writing. In this case, the written request must be submitted to the Contract Section by mail, etc., within seven (7) days (excluding holidays) from the day after the notification date. (2) The response to the written request in (1) will be provided in writing within ten (10) days (excluding holidays) from the day after the receipt of the written request. 12. Bid Security and Contract Security: (1) Bid Security: Waived. (2) Contract Security: Must pay at least 1/10 of the contract amount. However, this can be substituted by depositing interest-bearing securities, a guarantee from a financial institution or guarantee company, a public works performance guarantee bond, or by concluding a performance guarantee insurance contract. 13. Matters Concerning Invalid Bids: Any bid that falls under any of the following shall be deemed invalid: (1) When it falls under Article 158 of the Financial Regulations. (2) When the conditions of the bid are violated. (3) When the amount on the submitted bid form differs from the amount on the cost breakdown form. 14. Payment Terms: (1) Advance Payment: Within 4/10 of the contract amount, in accordance with Article 185 of the Financial Regulations. (2) Intermediate Advance Payment: Within 2/10 of the contract amount, in accordance with Article 185-2 of the Financial Regulations. (3) Partial Payment: Only when partial payment is selected as an alternative to intermediate advance payment, in accordance with Article 184 of the Financial Regulations. 15. Other: (1) The winning bid price will be the amount obtained by adding the corresponding amount of consumption tax and local consumption tax to the amount written on the successful bidder's bid form (if there is a fraction of less than one yen, that fraction will be rounded down). (2) Contract Formation, etc.: a. If the successful bidder no longer meets any of the bid participation qualifications between the determination of the successful bidder and the conclusion of the contract, the contract will not be concluded. In this case, the next ranked successful bid candidate will be reviewed for bid participation qualifications, and the successful bidder will be determined. b. If evidence of bid-rigging or other fraudulent acts is discovered in this bid, the contract may be canceled. c. If an incident occurs that is deemed to have a significant social impact, such as the arrest of an officer of the contractor in this bid, the contract may be canceled. (3) On-site explanation will not be conducted. (4) The cost of preparing and submitting documents shall be borne by the submitter. (5) Submitted documents will not be returned. (6) This bid is valid even if there is only one bidder. (7) This construction is subject to initiatives to ensure two days off per week. Implementation methods and other handling will be in accordance with the provisions of the "Trial Guidelines for Securing Two Days Off Per Week for Construction, etc." (Reiwa 7, Matsumae Town Notice No. 35).