Tenders/RFQ-Turnkey Event Management Services for the UNFPA Malaysia Day Showcase Event

Open🇲🇾MalaysiaSupplies3 days remaining

RFQ-Turnkey Event Management Services for the UNFPA Malaysia Day Showcase Event

UNFPA

Published: Jul 27, 2026

Updated: Aug 6, 2026

Source: UNGM - United Nations Global Marketplace

About This Opportunity

UNFPA - Request for quotation

This is a supplies contract in the media and communication, construction and civil works, information and communication technology and trade and industry sectors. Located in Malaysia, Asia, this opportunity is open to firms and consortiums. Proposals must be submitted before August 9, 2026.

Published through UNGM - United Nations Global Marketplace, part of the United Nations system, which follows UN procurement standards. UN-funded opportunities are typically open to vendors registered in the UN Global Marketplace for the supply of goods in the media and communication sector. Supply contracts typically require bidders to demonstrate product compliance with technical specifications, delivery capacity, and relevant certifications. Interested parties should review the full documentation on the original source before submitting their proposal.

Description

Agency: UNFPA | Reference: UNFPA-MYS-00001 | Type: Request for quotation Turnkey Event Management Services for the UNFPA Malaysia Day Showcase Event.UNFPA Malaysia is seeking an experienced, turnkey event management company to facilitate the physical venue sourcing, production, coordination, and live operations of a high-visibility, 2-day flagship exhibition and showcase event in Kuala Lumpur.Service Requirements / Terms of Reference (ToR)1.0 Background Information1.1 About the Showcase EventUNFPA in Malaysia historically operates within public sector and civil society circles. As Malaysia navigates advanced demographic challenges as an upper-middle-income nation, our objective for holding this flagship event is as an experiential & information driven engagement. Our aim is to rationalise, narrate and provide tangible perspectives on UNFPA’s role in Malaysia over the past 53 years and the direction that we are headed towards today (in partnership with Malaysia). We aim to expand the rationale of our role in Malaysia’s developmental journey and to bring in new partnerships from across the corporate, public, academic and public sectors.The event anchors global rights-based human narratives directly to the spirit of nation-building and population development, celebrating over 53 years of UNFPAs partnership with Malaysia (since 1973).The overriding narrative is all about providing rights-based narratives on Malaysia’s journey towards the achieving 2030SDGs, through a population development lens. We aim to show how with a life-cycle approach to population development, we are able to transform broad population insights into a holistic understanding of how we as a people and community live, age, and thrive.The primary feature of this event will be a specialised experiential gallery that UNFPA is developing - that helps to outline and narrate the agencys role in Malaysia journey - and how via an integrated “life-cycle” approach we can navigate towards a resilient future where no one is left behind.Event Title:Bayang dan Cahaya: Melakar Layar Masa Depan Bersama(Of Light and Shadows: Sketching Our Shared Future)Timeline: Mid-September 2026 (Strategically tied to Malaysia Day - 16th September)Duration: 2 DaysDay 1:Private Corporate, VIP, & Resource Mobilisation Day (2:00 PM – 5:00 PM; Max 250 Pax)Day 2:Open to Public / Public Advocacy Day (Full Day)Location: High-visibility public venue / event space located adjacent to, at or within iconic Kuala Lumpur landmarks.1.2 Rationale & Approach (The experiential journey)The two day event aims to bring together stakeholders, corporate leaders, multinational representatives, GLC’s, government agencies as well as academics (Especially on day 1).At the reception and registration lobby guests will be able to not only take engaging social media pictures - but they can get an introduction to UNFPA (who we are and what we do) via various event collaterals.Having Registered, in order to get to the main event area - guests will journey through an interactive gallery - that utilises and combines traditional forms of storytelling with modern media treatments - outlining the life-cycle approach to population development. Each frame will be Interspersed with connectors and explainers - derived from UNFPA Mandates. The gallery will feature up to (max of 7 frames) with connectors and explainers in between. (note - the gallery development & production will be handled by a separate vendor)Once through the gallery, guests will then take their seats in the main event area - where official proceedings will start - with welcome & keynote speeches from VIPS. Other features on stage will include up to 2 entertainment/artistic expression slots - as well as a featured live UNFPA “Population Counts podcast” - which include a prominent Malaysian celebrity/public figure.Guests will also be treated to a refined high-tea gathering - while they network and find out more about potential working collaborations and areas of cooperation with UNFPA in Malaysia.1.3 Event tentative ProgrammeDay 1: Private Corporate & VVIP Day (2:00 PM - 5:00 PM)Strictly for invited guests. The objective is high-level networking, establishing utility, and identifying projects for partnerships and collaboration.TimeSegment02:00 PMArrival & Registration of Guests.02:15 PMGuided Gallery Tour for VVIPs02:45 PMWelcome Note02:55 PMKeynote Speech03:05 PMVVIP Special Address03:15 PMOpening Special Performance 103:30 PMNetworking Tea & Media Conference03:50 PMSpecial Performance 204:00 PMLive "Population Counts" Podcast04:40 PMClosing Speech04:50 PMAdjournment and networking.Day 2: Public Advocacy Day (Full Day)The exhibition opens entirely to the Malaysian public, focusing on advocacy, awareness, and civil society engagement via the gallery experience2.0 Scope of Work & DeliverablesThe selected event management company will act as a turnkey partner, directly reporting to and coordinated by UNFPA in Malaysia’s Strategic Communications Agency. The contractor will take total charge of the physical execution CONTACT: • Email: sivam@unfpa.org

Data provenance

This notice is sourced from UNGM - United Nations Global Marketplace and was originally published on July 27, 2026. Last refreshed today. BidsFactory mirrors official procurement notices and links back to the source for full legal text.

About UNFPA

UNFPA has issued 287 procurement notices on BidsFactory, including 30 currently open and 0 awarded contracts. Activity concentrates in Information & Communication Technology, General Supplies & Services, and Health & Medical. Tenders span 10 countries including Denmark, Senegal, and Venezuela. Notices are distributed via UNGM - United Nations Global Marketplace. Most recent publication: August 5, 2026.

Frequently asked questions about this tender

Who is the contracting authority?

This notice was issued by UNFPA in Malaysia. The authority is responsible for evaluating bids, awarding the contract, and managing performance.

What type of contract is this?

This is a Supplies contract in the Media & Communications sector. The classification helps bidders match the opportunity to their qualifications and registered scope of supply.

Where will the contract be performed?

The contract is for delivery in Malaysia. Foreign bidders should review local registration, taxation, and any in-country presence requirements before submitting.

How can I submit a bid?

Visit UNGM - United Nations Global Marketplace to access the full notice, required documents, and submission instructions provided by the contracting authority.

When does this tender close?

The submission deadline is August 9, 2026. You have 3 days left to prepare and submit your proposal to the contracting authority.