Service for the Organization and Digitization of Files for the Working Group within the Framework of the X International Congress of the Spanish Language

This tender, issued by the Ministry of Foreign Affairs (Ministerio de Relaciones Exteriores), seeks a service provider for the organization and digitization of files. This crucial task is being undertaken in preparation for the X International Congress of the Spanish Language. The contracting entity is the Ministry of Foreign Affairs, with the specific department located in Lima. The procurement process is identified as RES-PROC-105-2025-RE-1, and the contract will be awarded under a Special Regime (Regímen Especial) for procurement. The objective is to ensure that all relevant documentation and records pertaining to the working group for the Congress are systematically organized, cataloged, and converted into a digital format. This digitization effort is essential for efficient access, management, and preservation of information, facilitating the smooth execution and follow-up of the Congress's activities. Potential bidders are expected to demonstrate expertise in document management, archival practices, and digital conversion technologies. The scope of work likely includes the physical arrangement of existing paper-based files, the scanning and indexing of these documents, and the implementation of a digital archiving system. This initiative underscores the Ministry's commitment to modernizing its record-keeping processes and ensuring comprehensive support for significant international events like the Congress of the Spanish Language.

This is a services contract in the governance and public administration sector. Located in Peru, Latin America, this opportunity is open to firms and consortiums, with an estimated budget of PEN 8,000.

Published through Peru SEACE, a national government procurement portal. Public procurement tenders follow the country's national bidding regulations and may have specific eligibility and documentation requirements for services in the governance and public administration sector. Service contracts are typically evaluated on both technical quality and price, and may require bidders to demonstrate relevant experience and qualified personnel. This contract has already been awarded. The information is published for transparency and market intelligence purposes.