Service for the Organization and Digitization of Contracting File Records for the Logistics Office, within the framework of the organization of the X International Congress of the Spanish Language (CILE)

The Ministry of Foreign Affairs of Peru is seeking specialized services for the organization and digitization of its contracting file records. This crucial task is being undertaken in preparation for and as part of the organizational framework for the upcoming X International Congress of the Spanish Language (CILE). The objective is to streamline and modernize the management of procurement-related documentation within the Ministry's Logistics Office. This involves sorting, classifying, and converting physical records into a digital format, ensuring efficient retrieval, long-term preservation, and improved accessibility. The service is essential for maintaining an organized and readily available archive of contracting processes, which is particularly important given the significant logistical and administrative demands associated with hosting a major international event like CILE. The Ministry requires a service provider with expertise in document management, archival processes, and digital conversion technologies. The selected contractor will be responsible for developing and implementing a systematic approach to handle the existing backlog of files and establishing protocols for ongoing record management. This initiative aims to enhance the operational efficiency of the Logistics Office and support the successful execution of the X International Congress of the Spanish Language by ensuring robust administrative and procurement support.

This is a services contract in the governance and public administration sector. Located in Peru, Latin America, this opportunity is open to firms and consortiums, with an estimated budget of PEN 13,500.

Published through Peru SEACE, a national government procurement portal. Public procurement tenders follow the country's national bidding regulations and may have specific eligibility and documentation requirements for services in the governance and public administration sector. Service contracts are typically evaluated on both technical quality and price, and may require bidders to demonstrate relevant experience and qualified personnel. This contract has already been awarded. The information is published for transparency and market intelligence purposes.