Workshop Facilitation Services

Terms of Reference for service Consultancy services for the facilitation and reporting of the IUCN IslandPlas Regional Exchange Workshop -Nairobi, Kenya Objectives of the Consultancy The overall objective of this assignment is to engage a consultant or group of consultants to support the planning and facilitate the IslandPlas regional workshop, ensuring constructive dialogue, active stakeholder participation and meaningful knowledge sharing, and to prepare a comprehensive workshop report highlighting key outcomes, lessons learned and actionable recommendations. This consultancy has the following specific objective(s): - Support IUCN in designing a well-structured workshop aligned with the agreed objectives and informed by stakeholder analysis before the event. - Ensure effective, neutral, and inclusive moderation that keeps discussions focused and participation balanced during the workshop. - Drive the workshop toward its expected results by turning discussion into prioritized, actionable recommendations. - Prepare clear reporting documents and tools so that proceedings, conclusions, and next steps are accurately captured and shared. Background Project Reference: P04772 About IUCN The International Union for Conservation of Nature (IUCN) is the world's largest and most diverse environmental network, bringing together governments, civil society organizations, Indigenous Peoples' organizations, experts, and partners to advance nature conservation and sustainable development. Guided by its vision of “a just world that values and conserves nature” IUCN provides Terms of reference - Consultancy for the facilitation of the IslandPlas workshop scientific knowledge, policy advice, and practical solutions to address the interconnected challenges of biodiversity loss, climate change, and pollution. Through its 2026-2029 Programme, IUCN promotes transformative action across terrestrial, freshwater, and marine ecosystems while supporting equitable and sustainable use of natural resources. The IUCN IslandPlas Project The IslandPlas project is a regional initiative led by IUCN with support from The Coca-Cola Foundation to accelerate the transition towards a circular plastics economy across seven African island territories: Madagascar, Comoros, Mauritius, Seychelles, Zanzibar, Cabo Verde, and São Tomé and Príncipe. The project seeks to reduce plastic pollution by strengthening collection, recovery, and recycling systems, supporting innovation and entrepreneurship, improving livelihoods for informal waste sector workers, and fostering multi-stakeholder partnerships. Through community-driven solutions, policy engagement, and investment in circular economy infrastructure, IslandPlas aims to prevent plastic leakage into terrestrial and marine ecosystems while contributing to healthier, cleaner, and more resilient island communities. The project aims to achieve, among other results: Indicator Target Plastic waste collected and recovered 14,000 tons Plastic waste recycled Approximately 5,600 tons Informal waste sector actors supported Approx. 9,600 persons Community collection systems established Multiple PlastiNetwork hubs operational across seven islands Capital mobilized for innovation and USD 2 million enterprise development Island states implementing circular economy 7 countries/islands interventions About the Islandplas Regional Exchange Workshop The workshop will be the first regional learning and adaptive management platform for IslandPlas stakeholders since full-scale, on-the-ground implementation began in January 2026 with national Implementing Partners and community grantees. It will bring together about 50 members partners composed of IUCN project officers, implementing partners, community grantees, informal waste actors from across the participating island countries to reflect on progress, exchange experiences, and solve problems together. Workshop objectives The overall objective is to enhance the effectiveness of the IslandPlas project implementation through Terms of reference - Consultancy for the facilitation of the IslandPlas workshop peer learning, adaptive management, collaborative problem-solving, and the development of an actionable roadmap to accelerate implementation. To achieve this, the workshop will first take stock of where the project stands. Participants will review progress against targets and workplans and assess how well the PlastiNetwork model and its priorities work in different island contexts. They will also evaluate the approaches used across the value chain, including community mobilization, engagement of the informal waste sector, material aggregation and logistics, establishment of processing infrastructure, and overall value chain development. Experiences in managing different plastic polymers (PET, HDPE, LDPE, PP, and mixed flexible plastics) will be shared. The workshop will then examine barriers that are holding implementation back including operational, institutional, fiduciary, and reporting challenges, and collaboratively identify and propose actionable suitable solutions Additionally the workshop assess how existing project management tools are used, including the Kobo Toolbox reporting system, financial reporting templates, procurement tracking tools, grant management systems, and monitoring and learning frameworks. From this analysis they will develop corrective actions and practical solutions for the bottlenecks identified. Finally, the workshop will build the foundations for the next phase. It will strengthen communication and coordination among IUCN, implementing partners, community grantees, governments, and private-sector actors, and reinforce the network of Implementing Partners and grantees as a platform for collaboration, resource mobilization, mutual learning, and collective action, supporting sustainability and scale-up. Participants will also explore how Responsible Sourcing Framework (RSF) [...] Procurement details Reference: IUCN-26-10-Workshop Facilitation Services-1321 Procedure: SOP1 - Open Procedure Procurement type: Consulting IUCN office (lead): ESARO Kenya Requisitioning unit: ESARO - Coastal and Ocean Programme (KE) Project: P04772 IslandPlas Country of performance: kenya Expected contract duration: 1 month Estimated contract value: <25,000 CHF Currency of proposals: KES - Kenyan shilling Language of documents: English Donor requirements: . Deadline for questions: 06 November 2026 20:59 UTC Deadline for technical and financial proposals: 13 November 2026 20:59 UTC Expected contract award date: 17 November 2026 20:59 UTC Documents - Terms of Reference: Consultancy services for the facilitation and reporting of the IUCN IslandPlas Regional Exchange Workshop - Nairobi, Kenya.pdf - Conditions for Participating: Conditions for Participating ENG-SPA-FRA v23-09-26.pdf - Standard contract: Standard Agreement.docx The International Union for Conservation of Nature (IUCN) is a membership union of government and civil society organisations working on nature conservation and sustainable development. IUCN procures consulting services, goods and works for its projects worldwide through the IUCN Procurement Portal. For all contracts above CHF 25,000 IUCN selects contractors through a formal competitive tendering process under its Standard Operating Procedure 1 (Open Procedure). Interested bidders must register on the portal, review the Terms of Reference, the Conditions for Participating and the standard contract, and submit their technical and financial proposals through the portal before the stated deadline. Questions must be raised through the portal's Q&A function before the deadline for questions.