Project for Enhancement of Navigational Safety through Electronic Chart Production, Update, and Dissemination Capacity Building in Cambodia

Region: Cambodia JICA consultant contract announcement: Project for Enhancement of Navigational Safety through Electronic Chart Production, Update, and Dissemination Capacity Building in Cambodia --- Extracted from documents --- Announcement Pursuant to the "Rules on Handling Contract Procedures of the Independent Administrative Institution, Japan International Cooperation Agency (JICA)" (Heisei 15 Rules (Procurement) No. 8), the following is announced. October 14, 2026 Independent Administrative Institution, JICA Contract Administrator Director Record 1. Announcement Title: Project for Enhancement of Navigational Safety through Electronic Chart Production, Update, and Dissemination Capacity Building in Cambodia 2. Matters for Competition: As per Chapter 1, Section 1 of the Request for Proposals (RFP). 3. Eligibility for Competition: As per Chapter 1, Section 3 of the RFP. 4. Contract Terms: Refer to the "Contract Terms for Business Implementation and Support Services" and the contract form. 5. Submission of Proposals and Quotations: As per Chapter 1, Sections 2 and 6 of the RFP. 6. Other: As per the RFP. Request for Proposals (RFP) Business Name: Project for Enhancement of Navigational Safety through Electronic Chart Production, Update, and Dissemination Capacity Building in Cambodia Procurement Management Number: 26a00724 [Content Structure] Chapter 1: RFP Procedures Chapter 2: Draft Special Specifications Chapter 3: Notes on Proposal Preparation This document explains the details of the services that the Independent Administrative Institution, Japan International Cooperation Agency (hereinafter referred to as "JICA") intends to entrust to private consultants, etc., and the method for selecting the contractor (Request for Proposals). A Request for Proposals (RFP) is a method of selecting the most advantageous contractor for JICA by comprehensively evaluating the proposals, technical suggestions, and capabilities of the competing participants based on the proposals submitted by them. Competing participants are requested to submit proposals and quotations for this work based on this document and the provided materials. Please note that Chapter 2 "Draft Special Specifications" and Chapter 3, Section 2 "Conditions for Business Implementation" of this document outline the basic content for preparing proposals, and do not preclude competing participants from supplementing, improving, or modifying parts thereof when submitting their proposals. The content of the proposal will be discussed in the contract negotiations with the party granted the right to negotiate the contract, and the "Special Specifications" agreed upon as an attachment to the contract document will be finalized. October 14, 2026 Independent Administrative Institution, Japan International Cooperation Agency, Procurement Department Chapter 1: RFP Procedures 1. Matters for Competition (1) Business Name: Project for Enhancement of Navigational Safety through Electronic Chart Production, Update, and Dissemination Capacity Building in Cambodia (2) Business Content: As per "Chapter 2 Draft Special Specifications" (3) Applicable Contract Terms: The "Contract Terms for Business Implementation and Support Services" will be applied. Accordingly, contracts where the services are provided overseas will be treated as overseas transactions and will be exempt from consumption tax. Therefore, please do not include consumption tax in your final quotation. (All items are tax-exempt.) (4) Contract Performance Period (Planned): January 2027 - January 2031 The contract is planned to be concluded in the following periods: Phase 1: January 2027 - April 2029 Phase 2: May 2029 - January 2031 The above division of the contract performance period is JICA's assumption; competing participants are permitted to propose a different division after considering the work implementation schedule. If the contract performance period is divided and any period exceeds 12 months, the maximum amount for the advance payment will be restricted. Specifically, advance payments will be permitted to be claimed in installments annually, with a maximum limit set for each installment. The local work schedule, contract performance period, and business content described in this RFP may change due to reasons on the part of the recipient government. These will be determined through consultation during contract negotiations. (5) Advance Payment Restrictions For this contract, as the contract performance period exceeds 12 months, the maximum amount for the advance payment will be restricted. Specifically, advance payments will be permitted to be claimed in installments annually, with the following maximum limits set for each installment. Please note that this is based on the planned contract performance period in (4) above; limits for different contract performance periods will be confirmed during contract negotiations. Phase 1 1) 1st installment (after contract signing): Up to 17% of the contract amount. 2) 2nd installment (after 13 months from contract signing): Up to 17% of the contract amount. 3) 3rd installment (after 25 months from contract signing): Up to 6% of the contract amount. Phase 2 1) 1st installment (after contract signing): Up to 22% of the contract amount. 2) 2nd installment (after 13 months from contract signing): Up to 18% of the contract amount. (6) Partial Payment Setting For this contract, one partial payment will be set per fiscal year. The specific timing of partial payments will be confirmed during contract negotiations, but the following is anticipated: 1) FY 2027 (around February 2028) 2) FY 2028 (around February 2029) 3) FY 2029 (around February 2030) 2. Departments and Schedule, etc. (1) Selection Procedure Contact Point: Procurement Department, Contract Promotion Division 1/Division 2 Email: outm1@jica.go.jp (2) Project Implementation Department: Social Infrastructure Department, Transport and Tourism Group II Team (3) Schedule The schedule for this project is as follows: No. Item Date 1 Document Download Deadline: October 20, 2026 2 Questions Regarding RFP: October 21, 2026, 12:00 PM 3 Answers to Questions: By October 26, 2026 4 Submission Deadline for Quotations, Separate Quotations, Proposals, etc.: November 9, 2026, 12:00 PM 5 Presentation: Not conducted. 6 Notification of Evaluation Results: By November 18, 2026 7 Application for Technical Evaluation Explanation (excluding the 1st ranked party): Within 7 business days from the day after the notification email of evaluation results is sent. (Application to: https://forms.office.com/r/6MTyT96ZHM) *Changed from the announcement in July 2023. 3. Eligibility for Competition (1) Confirmation of Various Qualifications: Please refer to the latest version of the "Guidelines for Proposal Preparation for Consultant Contracts" for the following. (URL: https://www.jica.go.jp/announce/manual/guideline/consultant/20220330.html) 1) Negative Qualifications Restrictions 2) Positive Qualification Requirements 3) Confirmation of Competition Eligibility Requirements (2) Exclusion of Conflicts of Interest: The following parties are not permitted to participate in the competition: The contractor of "Detailed Planning Survey for the Project for Enhancement of Navigational Safety through Electronic Chart Production, Update, and Dissemination Capacity Building in Cambodia (Evaluation Analysis)" (Procurement Management Number: 26a00154) and the personnel involved in that work. (3) Possibility of Forming a Joint Venture: The formation of a joint venture is permitted...