HR and Payroll System (5 Year contract)

East Kent Colleges Group

Published: Mar 24, 2026

Updated: Jun 18, 2026

Source: uk_fts

This tender has been awarded

Awarded to HEALTHBOXHR LTD — £412,560

Browse open Information & Communication Technology tenders in United Kingdom

About This Opportunity

ICT & digital services contract awarded in United Kingdom: HR and Payroll. By East Kent Colleges Group. Awarded to HEALTHBOXHR LTD (GBP 413K, Dec 2025).

This is a services contract in the information and communication technology sector, with a focus on Software. Located in United Kingdom, Europe, this opportunity is open to firms and consortiums.

Published through UK FTS - Find a Tender Service, a national government procurement portal. Public procurement tenders follow the country's national bidding regulations and may have specific eligibility and documentation requirements for services in the information and communication technology sector. Service contracts are typically evaluated on both technical quality and price, and may require bidders to demonstrate relevant experience and qualified personnel. This contract has already been awarded. The information is published for transparency and market intelligence purposes.

Description

As a family of six community-based colleges across East Kent, EKC Group's mission is to play a leading role for East Kent in developing the economic and social prosperity of the communities we serve.
The Group's current Human Resources and Payroll system is being phased out by the supplier from 31 March 2026 and this has bought forward a planned procurement exercise for these solutions.
The Group employs over 1500 staff and provides HR and payroll services for our sister EKC Schools Trust, which has 700 employees over 15 schools. We have a wholly owned subsidiary that runs a Hotel which has 41 employees and a Tronc Scheme of 51 employees.
At present the Group has proprietary software for performance management, leave and expenses claims and a third-party recruitment and onboarding system (e-ploy). Whilst these could be maintained this tender includes the potential to include these elements within the overall software supplied.

Data provenance

This notice is sourced from UK FTS - Find a Tender Service and was originally published on March 24, 2026. Last refreshed 7 days ago. Reference: 026700-2026. BidsFactory mirrors official procurement notices and links back to the source for full legal text.

About East Kent Colleges Group

East Kent Colleges Group has issued 2 procurement notices on BidsFactory, including 0 currently open and 2 awarded contracts. Activity concentrates in Governance & Public Administration and Information & Communication Technology. All notices are published for United Kingdom. Notices are distributed via UK FTS - Find a Tender Service. Most recent publication: April 26, 2026.

Frequently asked questions about this tender

How can I submit a bid?

Visit UK FTS - Find a Tender Service to access the full notice, required documents, and submission instructions. Quote reference 026700-2026 when communicating with the contracting authority.

Is this tender still open?

No — the contract has already been awarded to HEALTHBOXHR LTD. The award notice is archived on BidsFactory for transparency and market intelligence.

Who is the contracting authority?

This notice was issued by East Kent Colleges Group in United Kingdom. The authority is responsible for evaluating bids, awarding the contract, and managing performance.

What type of contract is this?

This is a Services contract in the Information & Communication Technology sector. The classification helps bidders match the opportunity to their qualifications and registered scope of supply.

How much was the contract awarded for?

HEALTHBOXHR LTD was awarded the contract for £412,560. The figure reflects the value disclosed by the contracting authority in the award notice.

Where will the contract be performed?

The contract is for delivery in United Kingdom. Foreign bidders should review local registration, taxation, and any in-country presence requirements before submitting.