MARKET SURVEY: Substitute administration platform (substitute administration system)

MARKET SURVEY: Substitute administration platform (substitute administration system). We are making Hämeenlinna the best public procurer in Finland! Therefore, we want our potential future procurement, described in this market survey, to also be the best in Finland. For this, we need the help of operators who value honest and open dialogue with the contracting entity, who enjoy competition, and who want to represent the best in their field. This is a market survey in accordance with the new Finnish Procurement Act. All information in this market survey is preliminary and does not bind Hämeenlinna city in any way. PRELIMINARY DESCRIPTION OF THE PROCUREMENT Hämeenlinna city is surveying available solutions on the market for a substitute administration platform for early childhood education. Approximately 490 people work in the city's early childhood education, and operations are organized in 19 kindergartens. The estimated average volume of short-term substitutes is around 110–140 people. The city aims for a solution that streamlines the overall substitute administration process, reduces manual work, and enables efficient and economical use of personnel resources. The substitute administration platform aims to be a comprehensive system for managing the hiring of short-term substitutes, offering and booking shifts, and enabling smooth data transfer to payroll. Additionally, the platform is intended to manage the allocation of permanent early childhood education staff to units. Through this market survey, we are seeking information on available market solutions and their potential to meet the city's operational needs. We also value information from interested suppliers regarding the types of integrations implemented with payroll systems and whether an integration with Visma Personec F, used by Hämeenlinna city, has been implemented. Furthermore, we request an estimate of the duration of a typical implementation project. REGISTRATION Interested parties are requested to register their interest in participating in a potential procurement through the Tarjouspalvelu portal. Responding to the market survey is not a prerequisite for participating in a potential future tender competition. Registration requests should be submitted by October 23, 2026, at 4:00 PM. OTHER INFORMATION This is not a request for proposals or a procurement notice; therefore, the publication of this notice does not initiate a tender competition, but rather it is a market survey. This notice does not oblige Hämeenlinna city to carry out the actual procurement. Failure to respond to the market survey will not prevent participation in a potential tender competition, nor will responding to the market survey affect the bidder's position in any potential tender competition in any way. Hämeenlinna city will not compensate for responding to the market survey or for participating in the market survey and market dialogue. Lot 1: MARKET SURVEY: Substitute administration platform (substitute administration system)