PROCUREMENT OF ICT EQUIPMENT 2

Public Procurement and Disposal of Assets Authority

Published: Aug 17, 2026

Updated: Aug 19, 2026

Source: ppda_mw

About This Opportunity

This is a supplies contract in the information and communication technology and governance and public administration sectors, with a focus on Procurement Reform. Located in Malawi, Africa, this opportunity is open to firms and consortiums. Proposals must be submitted before August 21, 2026.

Published through PPDA Malawi, a national government procurement portal. Public procurement tenders follow the country's national bidding regulations and may have specific eligibility and documentation requirements for the supply of goods in the information and communication technology sector. Supply contracts typically require bidders to demonstrate product compliance with technical specifications, delivery capacity, and relevant certifications. Interested parties should review the full documentation on the original source before submitting their proposal.

Description

Public Procurement and Disposal of Assets Authority Private Bag 383,Lilongwe Phone: (265) 0887 083 262/3/4 Email: dg@ppda.mw Website:www.ppda.mw Request for Quotations (for Goods) PROCUREMENT OF MICROSOFT 365 PREMIUM LICENCE Procurement Reference Number: PPDA/ICT EQUIPMENT 2/08/2026 To: ……………………………………………………… ..…………………………………………………………. …………………………………………………………… Date:13TH AUGUST 2026 The Procuring and Disposing Entity named above invites you to submit your quotation for the goods described herein. Partial Quotations may be rejected, and the Procuring and Disposing Entity reserves the right to award a contract for selected items only. Any resulting order shall be subject to the Government of Malawi General Conditions of Contract for Local Purchase Orders except where modified by this Request for Quotations. SECTION A: QUOTATION REQUIREMENTS___ 1. Description of Goods: PROCUREMENT OF ICT EQUIPMENT 2 2. Quotation prices should be based on___ (a) for goods supplied from within Malawi; EXW – (b) for goods supplied from outside of Malawi; CIP or DDP ………………… [point of delivery]. ………………………………… ……………………………………………………………………… 3. The delivery period required is 3 Days from date of order 4. Quotations must be valid for 30 days from the deadline for submission. 5. The warranty/guarantee offered shall be: N/A 6. Quotations and supporting documents as specified in Section C must be marked with the Procurement Reference Number given above and indicate your acceptance of the terms and conditions. 7. Quotations must be received, in sealed envelopes, no later than: 10:00 PM on 21TH AUGUST 2026 8. Quotations must be returned to the Chairperson of IPDC: [at address below] The IPDC Chairperson, PPDA, Jireh Bible House, Private Bag 383,Lilongwe. 9. The attached Schedule of Requirements in Section D, details the items to be procured. You are requested to quote your delivered price for these items by completing and returning Sections C and D. 10. Payment to the supplier shall be made within 30 days from the date of receipt of invoice. 11. The detailed descriptions of the goods required are provided in table below. Bidders shall provide full descriptions of the products being offered in Section D - Price Schedule. Your quotation is to be returned by completing and returning this Form and Section B, C and D including any other information/certification required within this RFQ. SECTION B: QUOTATION SUBMISSION SHEET 2 1. Currency of Quotation: Malawi Kwacha 2. Delivery period offered: …………..… [insert a number] days/weeks/months from date of the Local Purchase Order. 3. The validity period of this Quotation is: ………..…. [insert a number] days from the date for receipt of Quotations. 4. Warranty period (where applicable): ………………. [insert a number] months. 5. We attach the following documents: [tick against the document(s) you have attached] (a) Section D of the Request for Quotations completed and signed; (b) A copy of our Business Registration Certificate and Trading Licence; (c)A co...

Data provenance

This notice is sourced from PPDA Malawi and was originally published on August 17, 2026. Last refreshed today. BidsFactory mirrors official procurement notices and links back to the source for full legal text.

About Public Procurement and Disposal of Assets Authority

Public Procurement and Disposal of Assets Authority has issued 21 procurement notices on BidsFactory, including 8 currently open and 5 awarded contracts. Activity concentrates in General Supplies & Services, Governance & Public Administration, and Information & Communication Technology. All notices are published for Malawi. Notices are distributed via PPDA Malawi. Most recent publication: August 17, 2026.

Frequently asked questions about this tender

What type of contract is this?

This is a Supplies contract in the Information & Communication Technology sector. The classification helps bidders match the opportunity to their qualifications and registered scope of supply.

Where will the contract be performed?

The contract is for delivery in Malawi. Foreign bidders should review local registration, taxation, and any in-country presence requirements before submitting.

How can I submit a bid?

Visit PPDA Malawi to access the full notice, required documents, and submission instructions provided by the contracting authority.

When does this tender close?

The submission deadline is August 21, 2026. You have 1 day left to prepare and submit your proposal to the contracting authority.

Who is the contracting authority?

This notice was issued by Public Procurement and Disposal of Assets Authority in Malawi. The authority is responsible for evaluating bids, awarding the contract, and managing performance.