Removal of carpet, Supply, delivery and installation floor tiles in Boardroom 2 at MERA COMPLEX

Private Bag B-496 Lilongwe 3 Request for Quotations (for Works) Procurement Reference Number: MERA2/ADMIN/B2/TILES/10/2026 To: ……………………………………………………… ..…………………………………………………………. …………………………………………………………… Date: 05 October 2026 The Procuring and Disposing Entity named above invites you to submit your quotation for carrying out the Works as described herein. Any resulting order shall be subject to the Government of Malawi General Conditions of Contract for Local Purchase Orders except where modified by this Request for Quotations. SECTION A: QUOTATION REQUIREMENTS 1) Description of Works and Location: Removal of carpet, Supply, delivery and installation floor tiles in Boardroom 2 at MERA COMPLEX 2) Works are to commence within: 4 days from the date of order. 3) Works to be completed within: 10 days from the date of order. 4) Quotations must be valid for 30 days from the deadline for submission. 5) Quotations and supporting documents as specified in Section C must be clearly marked with the Procurement Number given above and must indicate acceptance of the stated terms and conditions. 6) Quotations must be received, in sealed envelopes no later than: 10:00 hours on 12 October 2026. 7) Quotations must be returned to the Chairperson of IPDC: The Chairperson Internal Procurement and Disposal Committee Malawi Energy Regulatory Authority Private Bag B496 Lilongwe 3 8) The attached Activity Schedule (for lump sum contracts) at Section D details the works to be performed. You are requested to quote by completing Sections C and D. Quotations shall cover all costs of labour, materials, equipment, overheads, profits and all associated costs for performing the works including all taxes and duties. The whole cost of performing the works shall be included in the items stated and the cost of any incidental works shall be deemed to be included in the prices quoted. 9) Payment to the contractor shall be made within 30 days from the date of receipt of invoice. Your quotation is to be returned by completing and returning this Form and Sections D or E including any other information and certification as stated within this RFQ. SECTION B: QUOTATION SUBMISSION SHEET 1) Currency of Quotation: Malawi Kwacha 2) Works will commence within ………. [insert number] [days/weeks/months] from date of Purchase Order. 3) Works will be completed within ………… [insert number] [days/weeks/months] from date of Purchase Order. 4) Validity period of this quotation is …….. [insert number] [days/weeks/months] from the date for receipt of Quotations. 5) We attach the following documents: (a) Section D or E of the Request for Quotations completed and signed; (b) A copy of our Trading Licence; (c) A copy of our Annual Tax Clearance Certificate (for last financial year); (d) A list of at least two similar contracts performed recently; (e) A copy of NCIC Certificate; (f) A copy of MSME Certificate; (g) A valid copy of PPDA Certificate (h) A copy of colour National ID 6) We offer to supply in conformity wi...