RFQ-WATER, SANITATION AND HYGIENE (WASH) MATERAILS

REQUEST FOR QUOTATIONS (FOR GOODS) Procurement Number: … MPS/MED/ORT/RFQ/26/27/42…………. To: ……………………………………………………… ..…………………………………………………………. …………………………………………………………… Date: 02/07/2026 The Procuring Entity named above invites you to submit your quotation for the Goods/Services described Here in. Partial Quotations may be rejected, and the Purchaser reserves the right to award a contract for selected items only. Any resulting order shall be subject to the Government of Malawi General Conditions of Contract for Local Purchase Orders (available on request) except were modified by this Request for Quotations. SECTION A: QUOTATION REQUIREMENTS: 1) Description of Supply and Delivery: WATER, SANITATION AND HYGIENE (WASH) MATERAILS 2) Quotation prices should be based on: for goods supplied from within Malawi; EXW – insured and delivered to PRISON HEADQUARTERS] or for goods supplied from outside of Malawi; CIP to [PRISONS 3) The delivery period required is 7 days from date of order. 4) Quotations must be valid for 30 Days from the date for receipt given below. 5) The warranty/guarantee offered shall be: 12 months. 6) Quotations and supporting documents as specified in Section B must be marked with the Procurement Number given above, and indicate your acceptance of the terms and conditions. 7) Quotations must be received, in sealed envelopes, no later than: 10AM ON 07/07/2026 8) Quotations must be returned to: THE IPC CHAIRMAN, PRISON HEADQUARTERS, P.O.BOX 28, ZOMBA 9) The attached Schedule of Requirements at Section C, details the Services to be purchased. You are Requested to quote your delivered price in lots for the goods by completing and returning Sections B and C. 10) [List any other requirements e.g. the provision of samples] Quotations that are responsive, qualified and technically compliant will be ranked according to price. Award of contract will be made to the lowest priced quotation by item or by total through the issue of a Local Purchase Order. Signed: ………………………………… Name………………………………. Title/Position: PROCUREMENT OFFICER Name of Procuring Entity: Prison Headquarters Procurement Number: MPS/MED/ORT/RFQ/26/27/42 Your quotation is to be returned on this Form by completing and returning Sections B and C Including any other information/certification required within this RFQ. SECTION B: QUOTATION SUBMISSION SHEET 1) Currency of Quotation: Malawi Kwacha 2) Delivery period offered: 7 days from date of Purchase Order. 3) The validity period of this Quotation is: 30 Days from the date for receipt of Quotations. 4) Warranty period (where applicable): 12 months. 5) We attach the following documents: i. Section C of the Request for Quotations completed and signed; ii. A copy of our Business Registration Certificate, PPDA iii. A copy of our valid MRA Certificate of Registration for VAT, iv. A copy of our valid MRA Withholding Tax Exemption Certificate, v A copy of our valid Tax Clear Certificate v. A list of recent Government contracts performed, vi. [Insert any...