Email system
About This Opportunity
TranslatedProcurement of an email system for the Finnish Defence Forces, to be installed in a secure, closed environment without internet access.
This is a supplies contract in the environment and climate, governance and public administration and security and defense sectors. Located in Finland, Europe, this opportunity is open to firms and consortiums, with an estimated budget of EUR 500,000.
Published through Hilma Finland, a national government procurement portal. Public procurement tenders follow the country's national bidding regulations and may have specific eligibility and documentation requirements for the supply of goods in the environment and climate sector. Supply contracts typically require bidders to demonstrate product compliance with technical specifications, delivery capacity, and relevant certifications. This contract has already been awarded. The information is published for transparency and market intelligence purposes.
Description
Auto-translated from fiEmail system The subject of the procurement is an email system for the Finnish Defence Forces. The system will be installed in several different security classes. The system will be in an isolated environment with no access to the internet. However, the system may connect to other environments and email systems located there. The system's maintenance and updatability must be planned considering the aforementioned restrictions. The system must be based on open-source components. Open source in this context refers to components that are freely modifiable, viewable, and distributable. The system may be a product from a third-party vendor if it is composed of open-source components.
The user interface visible to the end-user should be implemented in an internet browser, and the end-user can choose a Finnish, Swedish, or English user interface. The email user interface can also be a separate application, but the preference is for a browser-based implementation.
Email will be accessed using SSO and must support various email groups formed from AD or other sources. Additionally, email traffic generated by other systems will be integrated into the email system. There are 5-10 systems to be integrated.
The supplier undertakes to monitor vulnerabilities in the components used in the system and to report and fix them without delay. Furthermore, the supplier is expected to have the ability to plan and implement integrations with different systems through standard interfaces.
A security audit will be performed on the system. Approved delivery requires passing the security audit in the desired target environment. Security requirements may vary depending on the target environment where the email system will be installed.
The supplier is required to have experience in delivering secure systems and working with security authorities. A security agreement or commitment will be made with the supplier, and security clearances will be conducted for the company's personnel, and personal security clearance (PSC) will be sought.
As an option, the supplier may offer the email labeling and binding functionality according to the federated mission networking (FMN) program. The implementation can be a separate part of the email or an integral part of it. Alternatively, a solution can be offered where the necessary interfaces are available, even if the actual functionality is not present.
The system will be built on the Defence Forces' existing environments, which provide the necessary infrastructure (servers and data transfer platform) for running the email service. Work will primarily take place at the Defence Forces' premises.
The system delivery includes the necessary hardware, software, licenses, and expert work, as well as the construction/implementation project including training. The procurement also includes maintenance services for four (4) years.
Lot 1: Email system
The subject of the procurement is an email system for the Finnish Defence Forces. The system will be installed in several different security classes. The system will be in an isolated environment with no access to the internet. However, the system may connect to other environments and email systems located there. The system's maintenance and updatability must be planned considering the aforementioned restrictions. The system must be based on open-source components. Open source in this context refers to components that are freely modifiable, viewable, and distributable. The system may be a product from a third-party vendor if it is composed of open-source components.
The user interface visible to the end-user should be implemented in an internet browser, and the end-user can choose a Finnish, Swedish, or English user interface. The email user interface can also be a separate application, but the preference is for a browser-based implementation.
Email will be accessed using SSO and must support various email groups formed from AD or other sources. Additionally, email traffic generated by other systems will be integrated into the email system. There are 5-10 systems to be integrated.
The supplier undertakes to monitor vulnerabilities in the components used in the system and to report and fix them without delay. Furthermore, the supplier is expected to have the ability to plan and implement integrations with different systems through standard interfaces.
A security audit will be performed on the system. Approved delivery requires passing the security audit in the desired target environment. Security requirements may vary depending on the target environment where the email system will be installed.
The supplier is required to have experience in delivering secure systems and working with security authorities. A security agreement or commitment will be made with the supplier, and security clearances will be conducted for the company's personnel, and personal security clearance (PSC) will be sought.
As an option, the supplier may offer the email labeling and binding functionality according to the federated mission networking (FMN) program. The implementation can be a separate part of the email or an integral part of it. Alternatively, a solution can be offered where the necessary interfaces are available, even if the actual functionality is not present.
The system will be built on the Defence Forces' existing environments, which provide the necessary infrastructure (servers and data transfer platform) for running the email service. Work will primarily take place at the Defence Forces' premises.
The system delivery includes the necessary hardware, software, licenses, and expert work...
Data provenance
This notice is sourced from Hilma Finland and was originally published on May 5, 2026. Last refreshed 110 days ago. Original language: fi. BidsFactory mirrors official procurement notices and links back to the source for full legal text.
About Puolustusvoimien logistiikkalaitos
Puolustusvoimien logistiikkalaitos has issued 276 procurement notices on BidsFactory, including 21 currently open and 112 awarded contracts. Activity concentrates in General Supplies & Services, Information & Communication Technology, and Security, Defense & Justice. All notices are published for Finland. Notices are distributed via Hilma Finland and TED - Tenders Electronic Daily (EU). Most recent publication: October 2, 2026.
Frequently asked questions about this tender
What is the estimated budget?
The estimated contract value is Up to €500,000. Bidders should ensure their proposals are consistent with this range and account for any local taxes and contract execution costs.
Where will the contract be performed?
The contract is for delivery in Finland. Foreign bidders should review local registration, taxation, and any in-country presence requirements before submitting.
How can I submit a bid?
Visit Hilma Finland to access the full notice, required documents, and submission instructions provided by the contracting authority.
Is this tender still open?
No — the contract has already been awarded to Insta Advance Oy (1597850-3). The award notice is archived on BidsFactory for transparency and market intelligence.
Who is the contracting authority?
This notice was issued by Puolustusvoimien logistiikkalaitos in Finland. The authority is responsible for evaluating bids, awarding the contract, and managing performance.
What type of contract is this?
This is a Supplies contract in the Environment & Climate sector. The classification helps bidders match the opportunity to their qualifications and registered scope of supply.
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