Supply and Deliver of LAPTOP COMPUTER AND PRINTER

All Communications should be addressed to: In reply please quote No: The Director Ministry of Natural Resources Environmental Affairs Department Lingadzi House City Centre Private Bag B394, LILONGWE, MALAWI. Request for Quotations (for Goods) Procurement Reference Number: 470/IPDC/EAD/G/ 26-27/11 Date: 2ND October, 2026 To: …………………………………………… The Procuring and Disposing Entity named above invites you to submit your quotation for the goods described herein. Partial Quotations may be rejected, and the Procuring and Disposing Entity reserves the right to award a contract for selected items only. Any resulting order shall be subject to the Government of Malawi General Conditions of Contract for Local Purchase Orders except where modified by this Request for Quotations. SECTION A: QUOTATION REQUIREMENTS 1. Description of Goods the Bidder is bidding to Supply and Deliver; LAPTOP COMPUTER AND PRINTER 2. Quotation prices should be based on (a) for goods supplied from within Malawi; EXW – insured and delivered to; Environmental Affairs Department, Stores Department Lilongwe. (b) for goods supplied from outside of Malawi; CIP or DDP ………………… [point of delivery]. ……………………………………………………………… 3. The delivery period required is 5 days from date of order…. /………./……. 4. Quotations must be valid for 30 days from the deadline for submission. 5. The warranty/guarantee offered shall be: 12 months. 6. Quotations and supporting documents as specified in Section C must be marked with the Procurement Reference Number given above, and indicate your acceptance of the terms and conditions. 7. Quotations must be received, in sealed envelopes, no later than: 9:00am, on 9TH October, 2026 1 8. Quotations must be returned to the Chairperson of IPDC: Environmental Affairs Department,Lingadzi House,City Centre, Private Bag B394, Lilongwe. 9. The attached Schedule of Requirements in Section D, details the items to be procured. You are requested to quote your delivered price for these items by completing and returning Sections C and D. 10. Payment to the supplier shall be made within …………days from the date of receipt of invoice. 11. [List any other requirements e.g. the provision of sample. …………………………………………………………… 12. The detailed descriptions of the goods required are provided in table below. Bidders shall provide full descriptions of the products being offered in Section D - Price Schedule. Your quotation is to be returned by completing and returning this Form and Section C and D including any other information/certification required within this RFQ. SECTION B: QUOTATION SUBMISSION SHEET 1. Currency of Quotation: Malawi Kwacha 2. Delivery period offered: ……. days from date of the Local Purchase Order. 3. The validity period of this Quotation is: ……days from the date for receipt of Quotations. 4. Warranty period (where applicable): ………………. months. 5. We attach the following documents: (a) Section D of the Request for Quotations completed and signed; (b) A copy of our Business Registrat...