Supply and Delivery of Outdoor Chairs and Fordable Tables

Standard Bidding Document for Request for Quotation for Procurement of Goods Accelerating Malawi’s Economic Growth Private Bag B346, Functional Building, Lilongwe 3. Request for Quotations (for Goods) Procurement Reference Number: RA/HQ/PROC/2026-27/1 To: All Registered Suppliers Date: 10th November, 2026. The Procuring and Disposing Entity named above invites you to submit your quotation for the goods described herein. Partial Quotations may be rejected, and the Procuring and Disposing Entity reserves the right to award a contract for selected items only. Any resulting order shall be subject to the Government of Malawi General Conditions of Contract for Local Purchase Orders except where modified by this Request for Quotations. SECTION A: QUOTATION REQUIREMENTS___ 1. Description of Goods the Bidder is bidding to Supply and Deliver: Outdoor Chairs (200) and Fordable tables (04) 2. Quotation prices should be based on___ (a) for goods supplied from within Malawi; EXW – insured and delivered to Roads Authority Head Office, Functional Building, Paul Kagame Road.; or (b) for goods supplied from outside of Malawi; CIP or DDP: Roads Authority Head Office, Functional Building, Paul Kagame Road. 3. The delivery period required is 7 days from date of order 4. Quotations must be valid for 60 days for submission. 5. The warranty/guarantee offered shall be: 12 months. Standard Bidding Document for Request for Quotation for Procurement of Goods 6. Quotations and supporting documents as specified in Section C must be marked with the Procurement Reference Number given above, and indicate your acceptance of the terms and conditions. 7. Quotations must be received, in sealed envelopes, no later than: Monday, 16th November, 2026 Time: 14:00 Hours Central African Time 8. Quotations must be returned to the Chairperson of IPDC: Roads Authority, Private Bag B346, Functional Building – Room 40, Paul Kagame Road, Lilongwe Malawi. 9. The attached Schedule of Requirements in Section D, details the items to be procured. You are requested to quote your delivered price for these items by completing and returning Sections C and D. 10. Payment to the supplier shall be made within 45 days from the date of receipt of invoice. 11. Provision of a brochure is a MUST 12. The detailed descriptions of the goods required are provided in table below. Bidders shall provide full descriptions of the products being offered in Section D - Price Schedule. Your quotation is to be returned by completing and returning this Form and Section C and D including any other information/certification required within this RFQ. SECTION B: QUOTATION SUBMISSION SHEET 1. Currency of Quotation: Malawi Kwacha 2. Delivery period offered: …………..… [insert a number] days/weeks/months from date of the Local Purchase Order. 3. The validity period of this Quotation is: ………..…. [insert a number] days from the date for receipt of Quotations. 4. Warranty period (where applicable): ………………. [insert a number] months. 5. We ...