Procurement of a Work Time Tracking System

Auto-translated from fi

Original title: Työajanseurantajärjestelmän hankinta

Helsingin kaupungin asunnot Oy

Published: Oct 30, 2026

Updated: Nov 2, 2026

Source: Hilma Finland

This tender has been awarded

Awarded to Certego Oy (2127363-0)

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About This Opportunity

This is a services contract in the information and communication technology sector, with a focus on Software and Cloud Services. Located in Finland, Europe, this opportunity is open to firms and consortiums.

Published through Hilma Finland, a national government procurement portal. Public procurement tenders follow the country's national bidding regulations and may have specific eligibility and documentation requirements for services in the information and communication technology sector. Service contracts are typically evaluated on both technical quality and price, and may require bidders to demonstrate relevant experience and qualified personnel. This contract has already been awarded. The information is published for transparency and market intelligence purposes.

Description

Auto-translated from fi

Procurement of a Work Time Tracking System The subject of the procurement is a SaaS-based work time management system. Specific priorities for the system to be procured are mobile use and self-service functions for users. The goal of the new system is to bring flexibility to users' recording practices and to reduce the work time spent by supervisors and HR employees on maintenance tasks. All devices connected to the systems must synchronize data with each other automatically and in real-time. Devices used for mobile recording are the responsibility of Heka's procurement. The supplier's role is that of a system supplier and provider of expert services. The supplier does not provide operational work time tracking services on behalf of the client; rather, the system supports the client's own operations and processes. The procurement is a so-called turnkey total service delivery, which includes: • licenses for the system delivered as a cloud service (SaaS, Software as a Service delivery model) • system implementation project, including definitions, client-specific configurations, testing, and training • continuous service, customer support, and maintenance throughout the contract period • system development and integration work specific to Heka. The subject of the procurement is described in more detail in the appendices to the request for proposal. The agreement is initially valid for a fixed term of two (2) years, and after the fixed contract period, the agreement will continue as an indefinite-term agreement., Lot 1: Procurement of a Work Time Tracking System The subject of the procurement is a SaaS-based work time management system. Specific priorities for the system to be procured are mobile use and self-service functions for users. The goal of the new system is to bring flexibility to users' recording practices and to reduce the work time spent by supervisors and HR employees on maintenance tasks. All devices connected to the systems must synchronize data with each other automatically and in real-time. Devices used for mobile recording are the responsibility of Heka's procurement. The supplier's role is that of a system supplier and provider of expert services. The supplier does not provide operational work time tracking services on behalf of the client; rather, the system supports the client's own operations and processes. The procurement is a so-called turnkey total service delivery, which includes: • licenses for the system delivered as a cloud service (SaaS, Software as a Service delivery model) • system implementation project, including definitions, client-specific configurations, testing, and training • continuous service, customer support, and maintenance throughout the contract period • system development and integration work specific to Heka. The subject of the procurement is described in more detail in the appendices to the request for proposal. The agreement is initially valid for a fixed term of two (2) years, and after the fixed contract period, the agreement will continue as an indefinite-term agreement. CPV: 72000000 48000000 Organisation: Helsingin kaupungin asunnot Oy Procedure: open

Data provenance

This notice is sourced from Hilma Finland and was originally published on October 30, 2026. Last refreshed 2 days ago. Original language: fi. BidsFactory mirrors official procurement notices and links back to the source for full legal text.

About Helsingin kaupungin asunnot Oy

Helsingin kaupungin asunnot Oy has issued 141 procurement notices on BidsFactory, including 10 currently open and 43 awarded contracts. Activity concentrates in Construction & Civil Works, General Supplies & Services, and Architecture & Engineering Services. All notices are published for Finland. Notices are distributed via Hilma Finland and TED - Tenders Electronic Daily (EU). Most recent publication: November 5, 2026.

Frequently asked questions about this tender

Is this tender still open?

No — the contract has already been awarded to Certego Oy (2127363-0). The award notice is archived on BidsFactory for transparency and market intelligence.

Who is the contracting authority?

This notice was issued by Helsingin kaupungin asunnot Oy in Finland. The authority is responsible for evaluating bids, awarding the contract, and managing performance.

What type of contract is this?

This is a Services contract in the Information & Communication Technology sector. The classification helps bidders match the opportunity to their qualifications and registered scope of supply.

Where will the contract be performed?

The contract is for delivery in Finland. Foreign bidders should review local registration, taxation, and any in-country presence requirements before submitting.

How can I submit a bid?

Visit Hilma Finland to access the full notice, required documents, and submission instructions provided by the contracting authority.