UOS-S00940-2025 Student Record System and Timetabling Solution

UNIVERSITY OF SUFFOLK

Published: Mar 18, 2026

Updated: Jun 18, 2026

Source: uk_contracts_finder

This tender has been awarded

Awarded to Technology One UK Ltd — £5,028,008

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About This Opportunity

Supplies contract award: UOS-S00940-2025. By University OF Suffolk in United Kingdom, ICT & digital. Awarded to Technology One UK Ltd (GBP 5.0M, Dec 2025).

This is a supplies contract in the information and communication technology sector. Located in United Kingdom, Europe, this opportunity is open to firms and consortiums, with an estimated budget of GBP 5.0 million.

Published through UK Contracts Finder, a national government procurement portal. Public procurement tenders follow the country's national bidding regulations and may have specific eligibility and documentation requirements for the supply of goods in the information and communication technology sector. Supply contracts typically require bidders to demonstrate product compliance with technical specifications, delivery capacity, and relevant certifications. This contract has already been awarded. The information is published for transparency and market intelligence purposes.

Description

The University of Suffolk currently hosts its Student Records System in an on-premises environment. As part of its strategic objective to modernise and automate its technology infrastructure, the university plans to transition to a Software as a Service (SaaS) solution for all its key services over the next two years, following the principle of 'adopt, not adapt', leveraging out-of-the-box functionality rather than extensive customisation.

Under the SaaS delivery model, we expect the Student Records System software application to be hosted and managed remotely by the service provider. All core components, encompassing compute resources, storage, infrastructure, operating systems, databases, and application software, will be configured, maintained, and upgraded by the provider, ensuring efficiency, scalability, and reduced operational overhead for the university. We are therefore seeking a provider who can demonstrate a track record of successfully implementing a SaaS solution covering the student lifecycle within the Higher Education sector for a Student Records System.

Student Lifecycle & Records
• Course management
• Admissions, including international students and clearing.
• Enrolment
• Student registration and records management
• Finance (relating to student data only)
• Assessment and progression
• Graduation
• Reporting
• Case management
• Postgraduate research
• Apprenticeships
Scheduling:
• Timetabling
• Exam
Technical and non-functional
• Supply, configuration and implementation of a SaaS based student records system.
• Integration with existing university systems.
• Security and access controls
• Data protection, governance and management
• Service management
• Implementation and data migration.
• User experience and system configurations
• Training and documentation
• Post implementation support and roadmap engagement. CPV: Software package and information systems (48000000). Procedure: Call-off from a framework agreement

Data provenance

This notice is sourced from UK Contracts Finder and was originally published on March 18, 2026. Last refreshed 8 days ago. Reference: UOS-S00940-2025. BidsFactory mirrors official procurement notices and links back to the source for full legal text.

About UNIVERSITY OF SUFFOLK

UNIVERSITY OF SUFFOLK has issued 3 procurement notices on BidsFactory, including 0 currently open and 3 awarded contracts. Activity concentrates in Information & Communication Technology, Health & Medical, and Education & Training. All notices are published for United Kingdom. Notices are distributed via UK Contracts Finder. Most recent publication: March 18, 2026.

Frequently asked questions about this tender

Is this tender still open?

No — the contract has already been awarded to Technology One UK Ltd. The award notice is archived on BidsFactory for transparency and market intelligence.

Who is the contracting authority?

This notice was issued by UNIVERSITY OF SUFFOLK in United Kingdom. The authority is responsible for evaluating bids, awarding the contract, and managing performance.

What type of contract is this?

This is a Supplies contract in the Information & Communication Technology sector. The classification helps bidders match the opportunity to their qualifications and registered scope of supply.

How much was the contract awarded for?

Technology One UK Ltd was awarded the contract for £5,028,008. The figure reflects the value disclosed by the contracting authority in the award notice.

Where will the contract be performed?

The contract is for delivery in United Kingdom. Foreign bidders should review local registration, taxation, and any in-country presence requirements before submitting.

How can I submit a bid?

Visit UK Contracts Finder to access the full notice, required documents, and submission instructions. Quote reference UOS-S00940-2025 when communicating with the contracting authority.