Supply and Delivery of Wooden Poles-Framework Agreement

**Project:** Accelerating Sustainable and Clean Energy Access Transformation in Malawi

 

ELECTRICITY SUPPLY CORPORATION OF MALAWI (ESCOM) LIMITED

 

 

Specific Procurement Notice (SPN)

Template

 

Request for Bids

Framework Agreement(s) for Goods

(Primary Procurement, Two-Envelope Bidding Process)

 

Procuring Agency:    ELECTRICITY SUPPLY CORPORATION OF MALAWI (ESCOM) LIMITED

Country:                     MALAWI

Name of Project:       ACCELERATING SUSTAINABLE AND CLEAN ENERGY ACCESS TRANSFORMATION IN MALAWI (ASCENT) PROJECT

Framework Agreement Title SUPPLY AND DELIVERY OF 9 METER WOODEN
                                                  POLES 

RFB Reference No.: MW-ESCOM-514171-GO-RFB

Grant No.: IDA E4010

 

Date of Issue: 16 June 2026

 

1. This Invitation for Bids follows the General Procurement Notice for this Project that appeared UNB Online, Notice number OP00336801dated 31st January 2025

 

1. The Government of Malawi has received financing from the World Bank toward the cost of the Accelerating Sustainable and Clean Energy Access Transformation in Malawi (ASCENT) and intends to apply part of the proceeds toward payments under Call-off Contracts that may be awarded under the Framework Agreement (FA)/Framework Agreements (FAs) for the supply and delivery of Distribution 9 Meters Wooden Poles concluded through this RFB Primary Procurement process.  For this contract, the Borrower shall process the payments using the Direct Payment disbursement method, as defined in the World Bank’s Disbursement Guidelines for Investment Project Financing, except for those payments, which the contract provides to be made through letter of credit.

 

1. The Procuring Agency is undertaking the Primary Procurement with a view to concluding a Framework Agreement /Framework Agreements. The Procuring Agency is the sole Purchaser under the Framework Agreement /Framework Agreements. The Procuring Agency now invites sealed Bids from eligible Bidders for supply and delivery of 9 Meter Wooden Poles as indicated in table below:

 

 

 

Lot Number	Description of goods	Quantity	Physical Unit	Final (Project Site) Destination as specified in BDS
1 (Central and     Northern Region)	9 Meters Wooden Poles	35,000	Each	Lilongwe
		15,000	Each	Mzuzu
2 (South an Eastern     Region)	9 Meters Wooden Poles	35,000	Each	Blantyre
		15,000	Each	Zomba

 

1. The Framework Agreement/Framework Agreements to be concluded will be “Single-User.” “The Single-User entitled to purchase under the Framework Agreement is Electricity Supply Corporation of Malawi (ESCOM) Ltd.
2. The Framework Agreement/Framework Agreements to be concluded will be “Single-Supplier.”
3. The selection of an FA Supplier to be awarded a Call-off Contract will be done through a Secondary Procurement process as defined in Framework Agreement. However, the conclusion of a Framework Agreement shall not impose any obligation on the Procuring Agency, including participating Purchasers, to purchase Goods under a Call-off Contract. The conclusion Framework Agreement does not guarantee that an FA Supplier will be awarded a Call-off Contract.
4. Bidding will be conducted through international competitive procurement using a Request for Bids (RFB) as specified in the World Bank’s “Procurement Regulations for IPF Borrowers” Seventh Edition, September, 2025. (“Procurement Regulations”), and is open to all eligible Bidders as defined in the Procurement Regulations.
5. Bidders may submit Bids for one or more of the following items.
6. The Framework Agreement/Framework Agreements shall be concluded for a Term of  2 years from the commencement date stated in the Framework Agreement. The initial term maybe extended by a maximum of two years 
7. The Primary Procurement shall establish a Closed Framework Agreement(s).
8. Bids will be evaluated in accordance with the evaluation process set out in the bidding documents. The following weightings shall apply for Rated Criteria (including technical and non-price factors) 60% and for the Bid cost 40%.
9. Interested eligible Bidders may obtain further information from the Electricity Supply Corporation of Malawi (ESCOM) Ltd, The Chairperson of Internal Procurement and Disposal of Assets Committee and inspect the bidding document during office hours 0900 to 1200 hours and 1330 to 1630 hours at the address given below.
10. A Pre-bid meeting will be held on 26 June 2026 from 9:30  to 12:00 hrs Malawi Time at Main Conference, Magetsi House, City Centre, Lilongwe.
11.  The bidding document in English may be purchased by interested eligible Bidders upon the submission of a written application to the address below and upon payment of a nonrefundable fee of MWK50,000.00 or its equivalent in a freely convertible currency. The method of payment will be a Direct Deposit to the following accounts.

LOT	Description of Goods
1	9 Meter Wooden Poles Central and Northern Region
2	9 Meter Wooden poles South and Eastern region

 

FOREIGN CURRENCY PAYMENTS
Type of Information	DETAILS
BENEFICIARY ACCOUNT NAME	ESCOM Border Towns
BENEFICIARY ADDRESS	P.O. BOX 2047, BLANTYRE
BENEFICIARY BANK	Standard Bank
SWIFT CODE	SBICMWMXXXX
BANK ACCOUNT	9100000906260
CURRENCY	USD
LOCAL CURRENCY PAYMENTS
Type of Information	DETAILS
BENEFICIARY ACCOUNT NAME	ESCOM Main
BENEFICIARY ADDRESS	P.O. BOX 2047, BLANTYRE
BENEFICIARY BANK	National Bank of Malawi
SWIFT CODE	NBMAMWMW002
BANK ACCOUNT	694592
CURRENCY	MWK

The document will be sent by Courier or email.       Please note that the bidding documents are being provided in hard copies. However, only for the convenience of the bidders, in filling the various Forms and the Bills of Quantities, a soft copy in CD is also being given along with the hard copy. The bidders should note that in case of any difference in the hard and the soft copy, the one in hard copy only will prevail.

 

1. Bids must be delivered to the address below on or before 4 August 2026 10:00 hrs Malawi Time. Electronic Bidding will not be permitted. Late Bids will be rejected. The outer Bid envelopes marked “Original Bid”, and the inner envelopes marked “Technical Part” will be publicly opened in the presence of the Bidders’ designated representatives and anyone who chooses to attend, at the address below. All envelopes marked “Second Envelope: Financial Part” shall remain unopened and will be held in safe custody of the Purchaser until the second public opening.
2. Attention is drawn to the Procurement Regulations requiring the Borrower to disclose information on the successful bidder’s/bidders’ beneficial ownership, as part of the publication of the conclusion of framework agreement notice, using the Beneficial Ownership Disclosure Form included in the bidding document.

 

1. The address(es) referred to above is (are):

For bidding document.

The Chairperson of the Internal Procurement and Disposal of Assets Committee Electricity Supply Corporation of Malawi (ESCOM) Ltd

ESCOM House, Annex Building, 9 Haile Selassie Road.

Projects Procurement

P.O. Box 2047

Blantyre, Malawi

+265 1 822 000

e-mail: ascentproc@escom.mw

 

The address(es) referred to above is (are):

For Submission of Bids:

The Chairperson of the Internal Procurement and Disposal of Assets Committee Electricity Supply Corporation of Malawi (ESCOM) Ltd
ESCOM House, Annex Building, 9 Haile Selassie Road.
P.O. Box 2047
Blantyre, Malawi
+265 1 822 000
e-mail: ascentproc@escom.mw
www.escom.mw

 

For Opening of Bids

ESCOM Training Centre

Mpemba, Blantyre, Malawi