Supply and Delivery of Office Equipment and Accessories

Accelerating Malawi’s Economic Growth Private Bag B346, Functional Building, Lilongwe 3. Request for Quotations (for Goods) Procurement Reference Number: RA/ADMN/HQ/2026-2027/08 To: All Registered Suppliers Date:12th November, 2026 The Procuring and Disposing Entity named above invites you to submit your quotation for the goods described herein. Partial Quotations may be rejected, and the Procuring and Disposing Entity reserves the right to award a contract for selected items only. Any resulting order shall be subject to the Government of Malawi General Conditions of Contract for Local Purchase Orders except where modified by this Request for Quotations. SECTION A: QUOTATION REQUIREMENTS___ 1. Description of Goods the Bidder is bidding to Supply and Deliver: Office Equipment and Accessories 2. Quotation prices should be based on___ (a) for goods supplied from within Malawi; EXW – insured and delivered to Roads Authority Head Office, Functional Building, Paul Kagame Road. (b) for goods supplied from outside of Malawi; DDP Roads Authority Head Office, Functional Building, Paul Kagame Road. 3. The delivery period required is within 7days from date of order. 4. Quotations must be valid for 30 days from the deadline for submission. 5. The warranty/guarantee offered shall be: 12 months. 6. Quotations and supporting documents as specified in Section C must be marked with the Procurement Reference Number given above, and indicate your acceptance of the terms and conditions. 7. Quotations must be received, in sealed envelopes, no later than: 10.00 Am on 18th November, 2026. 8. Quotations must be returned to the Chairperson of IPDC: Roads Authority, Private Bag B346, Functional Building – Room 40, Paul Kagame Road, Lilongwe Malawi. Office Accessories . 9. The attached Schedule of Requirements in Section D, details the items to be procured. You are requested to quote your delivered price for these items by completing and returning Sections C and D. 10. Payment to the supplier shall be made within 45 days from the date of receipt of invoice. 11. The detailed descriptions of the goods required are provided in table below. Bidders shall provide full descriptions of the products being offered in Section D - Price Schedule. Your quotation is to be returned by completing and returning this Form and Section C and D including any other information/certification required within this RFQ. 2 Office Accessories . SECTION B: QUOTATION SUBMISSION SHEET 1. Currency of Quotation: Malawi Kwacha 2. Delivery period offered: …………..… [insert a number] days/weeks/months from date of the Local Purchase Order. 3. The validity period of this Quotation is: ………..…. [insert a number] days from the date for receipt of Quotations. 4. Warranty period (where applicable): ………………. [insert a number] months. 5. We attach the following documents: [tick against the document(s) you have attached] (a) Section D of the Request for Quotations completed and signed; (b) A copy of Valid Business Regis...