Print Management System

Malawi University of Science and Technology REQUEST FOR QUOTATIONS (FOR GOODS) Procurement Number: MUST/SC/2561/2025 To: _______________________________________ Date:10th Nov, 2026 The Procuring Entity named above invites you to submit your quotation for the goods described herein. Partial Quotations may be rejected, and the Purchaser reserves the right to award a contract for selected items only. Any resulting order shall be subject to the Government of Malawi General Conditions of Contract for Local Purchase Orders (available on request) except were modified by this Request for Quotations. SECTION A: QUOTATION REQUIREMENTS: 1) Description of Goods and Related Services Provision of Print Management System as described in Section C 2) Quotation prices should be based on: For goods supplied from within Malawi; EXW – insured and delivered to MUST, NDATA, THYOLO or for goods supplied from outside of Malawi; CIP to MUST, NDATA, THYOLO 3) The delivery period required is within 14days from date of order. 3) Quotations must be valid for 30 days from the date for receipt given below. 4) The warranty/guarantee offered shall be: 12 months where applicable. 5) Quotations and supporting documents as specified in Section B must be marked with the Procurement Number given above, and indicate your acceptance of the terms and conditions. 6) Quotations must be received, in sealed envelopes, no later than: 14.00 hrs. on 17th Nov, 2026 Quotations must be returned to: The Chairman Internal Procurement Committee Malawi University of Science and Technology P.O. Box 5196 Limbe Email: jkhofi@must.ac.mw 7) The attached Schedule of Requirements at Section C, details the items to be purchased. You are requested to quote your delivered price for these items by completing and returning Sections B and C. Quotations that are responsive, qualified and technically compliant will be ranked according to price. Award of contract will be made to the lowest priced quotation by item or by total through the issue of a Local Purchase Order. Signed: ………………………………… Name: Joan Khofi Title/Position: Procurement Manager For and on behalf of MUST Your quotation is to be returned on this Form by completing and returning Sections B and C including any other information/certification required within this RFQ. SECTION B: QUOTATION SUBMISSION SHEET 1) Currency of Quotation: Malawi Kwacha 2) Delivery period offered: ………… days/weeks/months from date of Purchase Order. 3) The validity period of this Quotation is: …… days from the date for receipt of Quotations. 4) Warranty period (where applicable) … months. 5) We attach the following documents: i. Section C of the Request for Quotations completed and signed; ii. A copy of our Trading Licence, iii. A copy of our Annual Tax Clearance Certificate (for the last Financial Year), iv. A list of recent Government contracts performed, v. [Insert any other documentation required by the Procuring Entity]. 6) We confirm that our quotation is based on the terms a...